Position Overview

In this role, you'll own the logistics that keep our hiring machine running: interview scheduling, candidate communications, and tight coordination between recruiters and hiring managers. You'll also support day-to-day internal operations to keep things running smoothly behind the scenes. If you thrive in fast-moving environments, love bringing order to chaos, and care deeply about getting the details right — this is for you.

This is a fully in-office role (5 days/week) at our San Mateo headquarters.

Responsibilities

• Schedule and coordinate high volumes of interviews across multiple teams and time zones
• Own candidate communications end-to-end, ensuring a seamless and timely experience throughout
• Coordinate both virtual and onsite interviews, including logistics and panel scheduling
• Partner closely with recruiters and hiring managers to keep pipelines moving
• Maintain accurate candidate data and workflows in Greenhouse (ATS)
• Track interview progress and proactively resolve scheduling conflicts before they become problems
• Greet and host candidates on onsite interview days, making sure every visit feels polished and welcoming
• Support HR administrative tasks including documentation and employee record-keeping
• Provide operational support to the People team as needed

Preferred Qualifications

• 2–5 years of recruiting coordination or recruiting operations experience
• Experience supporting high-volume hiring environments
• Hands-on experience with Greenhouse ATS (or a comparable system)
• Exceptional organizational skills — you can juggle competing priorities without dropping the ball
• Clear, professional communicator in writing and in person
• Relentlessly detail-oriented with strong follow-through
• Comfortable with ambiguity and energized by a fast-paced startup environment
• Able to work in-office 5 days/week in San Mateo

Nice to have

• Experience supporting technical hiring (engineering, robotics, hardware, or AI)
• Background in HR or People Operations