IMPORTANT APPLICATION INSTRUCTIONS:

• Upload Resume or Curriculum Vitae for automatic population of information to the application.
• The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.
• Review information and double-check all fields containing information that the system parsed – the software is intelligent, but you need to verify that the data is accurate.
• In the “My Experience” section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.

Note: If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years. You will then be able to attach your Resume/CV, as well as all other supporting documentation in the "My Experience" section of your application.

Job Description

SUMMARY

Reporting to the General Manager, the Station Administrator provides administrative, operational, and financial support to NJ PBS station leadership and departments. This position serves as the central point of coordination for office operations, personnel processes, vendor management, and administrative functions across the station. The Administrator ensures station operations run efficiently and supports the General Manager in managing day-to-day administrative operations of the NJ PBS office.

NOTE: Hiring is contingent upon the execution of the contract between the State of New Jersey and Montclair State University.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Manage cost center, grant accounts, and earned revenue accounts.

• Prepare and submit financial reports to the NJ PBS and other funders as needed.

• Oversee day-to-day budget operations while supporting the GM, who retains overall budget responsibility.

• Process purchase orders, invoices, and expense reports in coordination with university financial systems.

• Collaborate with Human Resources, Procurement, Facilities, and other University offices to support and facilitate the effective execution of assigned responsibilities. 

• Manage vendor contracts and relationships (office supplies, equipment, services).

• Coordinate all aspects of new employee onboarding, collaborating with Human Resources and other departments to ensure timely payroll processing, benefits enrollment, workspace setup, and completion of required documentation. 

• Oversee office supply inventory and coordinate facility maintenance activities to ensure a safe, efficient, and well-equipped work environment. 

• Support grant compliance documentation and record-keeping.

• Manage station calendar, event scheduling, and internal communications.

• Coordinate travel arrangements and reimbursements for staff.

• Serve as the point of contact for external vendors and service providers.

• Performs other duties as assigned.

• Management retains the right to add or change job duties at any time.

QUALIFICATIONS

REQUIRED

• Bachelor’s degree from an accredited college or university in a related field.

• Minimum of two years of professional experience in an administrative role. 

• Proficiency in Microsoft Office Suite and Google Workspace

• Excellent interpersonal, written, and oral communication skills.

• Experience with various electronic databases and technology-dependent office operations, including Microsoft Office and Google Suite programs.

• Proven experience in project coordination and process improvement.

• Excellent organizational skills and self-initiative to perform a wide range of tasks without direct supervision or guidance.

• Strong analytical and problem-solving skills with attention to detail.

• Ability to manage multiple priorities and projects and demonstrate creativity, flexibility, self-motivation, and strong problem-solving, analysis, and communication skills.

PREFERRED

• Master’s degree from an accredited college or university.

• Experience in a university, public media, or nonprofit administrative environment.

• Familiarity with Workday.

• Demonstrated experience in office administration or operational management, including financial administration, vendor management, and HR processes

• Familiarity with project management tools and document management systems.Familiarity with state and federal procurement laws. 

• Bilingual proficiency in English and Spanish

PROCEDURE FOR CANDIDACY
Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions.

Salary Range

The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance. For further details, please visit: https://www.montclair.edu/human-resources/benefits/   

Montclair State University considers factors such as, but not limited to, scope and responsibilities of the position, candidate’s relevant work experience, education, skills, and internal equity, when extending an offer.

Salary offers for internal employees who are part of a collective bargaining unit (CBU) and are applying to a position that is within a CBU will be determined in accordance with contractual provisions. 

Department

Position Type

Contact Information:

For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2), or email [email protected].

Inclusion Statement

Montclair State University values access and educational excellence. We are committed to an environment of diverse perspectives which ensures that graduates will be civically engaged, committed to democracy, and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute diverse ideas and perspectives and who value an environment that promotes educational growth and advancement for all.

EEO/AA Statement

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.

Additional information can be found on the website at 
www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/

Title IX and 34 C.F.R. 106 Policy

Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities.  The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/