Your Mission

As part of our Project Management team, working closely with Design, ICT, Real Estate and
Legal, you’ll play a vital role in shaping our project delivery processes and ensuring
exceptional execution. You’ll oversee design, planning, and delivery for our refurbishment
and development projects, with responsibilities that include:

Due Diligence:

• Evaluating potential new properties and conducting technical due diligence.
•  Analysing existing plans and reports in areas like architecture, fire safety, MEP, and
  ICT.
•  Assessing the feasibility of implementing Numa standards (design, finishes, FFE,
  MEP, ICT).
• Forecasting budgets and timelines.
• Negotiating lease and vendor contracts

Planning and Execution:

• Managing multiple projects at different stages simultaneously, potentially across
  several EU countries — understanding and adapting Numa’s brand standards to
  local regulations.
• Leading project execution through effective project management tools and
  techniques.
• Acting as the main external contact for developers, planning teams, contractors, and
  vendors.
• Managing coordination, scope changes, and progress with contractors or
  developers, and holding regular meetings with detailed reports.
• Overseeing construction and refurbishment works carried out by the landlord —
  managing the landlord’s progress and overall timeline, and flagging major issues or
  delays that could impact Numa’s handover.
• Leading internal coordination with Design, ICT, Procurement, Finance, Operations,
  Distribution, Revenue, and Legal teams.
• Organizing weekly meetings, managing interdependencies, and resolving conflicts.
• Setting up, monitoring, and updating project timelines.
• Establishing and managing budgets, tracking scope, payments, and financial
  targets.
• Ensuring lease contract compliance and reporting project performance to senior
  management.
• Conducting site walkthroughs to check for quality and adherence to Numa
  standards.
• Managing the snagging process and final project handover from the landlord to
  Numa

Launch:

• Developing launch strategies and plans, including dates, local requirements, and
  operational setup.
• Coordinating all departments involved in the launch (Operations, Distribution, Legal,
  Finance, Revenue).
• Managing deliveries and installations of furniture, key systems, ICT, FFE/OSE
  distribution, signage and other collateral, and setting up utility service contracts
  once the asset has been delivered to Numa.Managing final snagging and handover to operations teams, ensuring quality
  assurance.
  
  

Post-Launch:

• Following up on issues during the first months after launch, coordinating with the GX
  and OPS teams to resolve them.
• Identifying and implementing workflow improvements and tech enhancements.
• Conducting post-launch reviews and implementing best practices to optimise
  efficiency.
• Finding time- and cost-saving opportunities for future projects

ABOUT YOU

• University degree in Engineering, Architecture, Construction, Real Estate, Business
  Management, or related fields.
• 5+ years of relevant experience in architecture, real estate, or construction, ideally
  with experience at a similar company or developer.
• Strong relationship-building skills with external partners.
• Excellent stakeholder management and communication abilities.
• Creative problem-solving skills and a keen eye for detail.
• Ability to handle multiple projects and work well under pressure.
• Proficiency in project management tools (Google Suite, Asana, Notion, etc.).
• Knowledge of planning/construction norms, regulations, and contract law.
• Willingness to travel to project sites regularly.
• Fluency in English and German (required); other European languages are a plus