About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.         

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

Embodying Osaka’s rise as a global city, Four Seasons Hotel Osaka forms the core of a new lifestyle destination at the heart of western Japan’s biggest city and the region’s hub of commerce and culture. As the city’s new icon of luxury and style, Four Seasons provides a pitch-perfect modern take on the quintessential ryokan (traditional Japanese inn) with a range of unique, immersive experiences that deliver a true sense of Japan. From our entire floor of meticulously designed Japanese-inspired guest rooms to our private ofuro (traditional baths), Four Seasons is a contemporary portal to the authentic heart of Osaka, immersing you in the city’s intriguing blend of heritage and modernity.

Purpose

Coordinate and assist the Director of Purchasing in overall operations of the Purchase Department to ensure that all departments of the hotel have adequate supplies to perform their duties in an efficient manner.

Job Responsibilities

General

• Builds a motivated and skilled team, leads by example and instills a culture of continuous learning and improvement among employees; actively participates in Employee Relations activities and programs.
• Actively plans and manages the career development of every employee through effective coaching, training and by instilling company values; is concerned for employees' continuous development and personal growth.
• Organizes and manages the department in accordance with company philosophy and policies, maximizing efficiency and productivity and achieving established goals; promotes harmony between departments.
• Displays warmth, care and genuine enthusiasm when dealing with guests and internal customers; lives the Golden Rule.
• Demonstrates standards awareness, by setting example for standards execution, standards testing and implementing action plans to achieve established product and service goals Prepares annual plans and forecasts, consistently monitors and manages budgetary goals.

Departmental

• Ensures the purchasing policies and procedures are strictly adhered to prior to procuring any goods; a purchasing request must be approved prior to a PO being raised.
• Work closely with Executive Chef & Director of F&B to purchase the highest quality products while constantly searching for the lowest price.
• Verify all purchase order requests/market lists to ensure that they have been by approved by authorized persons before purchase.
• Maintain proper documentation of all items received by the hotel in and ensure it is done as per Four Seasons purchasing and receiving procedures.
• Verify that all invoices sent to Accounts Payable ensuring they are approved PO, stamped and signed by Receiver.
• Ensures that all deliveries are sent immediately to the respective department upon receipt.
• Always maintain the receiving area clean and tidy and ensure no food items are left on the floor.
• Maintain a proper First in First out system of items in storerooms.
• Ensure that all inventories of Beverage Store and outlets are carried out in the time scheduled by Finance Keep the Asst DOF update with Inventories figures within two working days after last day of the month.
• Any variance in Beverage Cost versus Budget shall be communicated to the Asst DOF.
• Is responsible for the updating of Birchstreet and ensuring it runs smoothly
• Shall always ensure that quality of products purchased is up to the Four Seasons Standards.
• Prepare and post staff schedule in accordance with business needs. Conduct frequent quality control audits to ensure that staff is properly trained and are abiding to procedures.
• Ensuring that jobs delegated to other Purchasing Staffs are performed in a proper manner and deadlines are met.
• Negotiating with potential Vendors in terms of global discount on turnover and special discounts on early payments.
• A list of slow moving items for Food & Beverage is sent monthly to the DOFB and DOF. Always ensure that to get the best deal from vendors without affecting the quality of the products. Ensure all food products received from suppliers are as per Four Seasons Food Hygiene standards. Coordinate and manage the overall operations of the Purchasing and Storeroom Department to ensure that all departments of the hotel have adequate supplies to perform their duties in an efficient manner. Overlook the overall management of the purchasing department in the absence of the Director of Purchasing.
• Special Requirements
• 3 years of relevant working experience in a similar function. Prior experience within hotel industry would be an advantage.
• Relevant knowledge of local market place and supplier network relevant materials management & purchasing experience preferably distribution required.
• Computer literate, with high competency level in use of Microsoft Office (Excel, PowerPoint, Word, as a minimum). Birchstreet experience is required.
• Fluent in Japanese is a must and able to speak English would be an advantage.