Apex Companies LLC is seeking a highly motivated administrative professional to provide both office administrative support and project support for a variety of departments within our Vancouver, Washington office. The ideal candidate will have demonstrated experience in providing excellent customer service and taking initiative to fulfil a variety of responsibilities.  

Project/Office Support Specialist  

• Location: Walla Walla, WA 
• Employment Type: Full-time 
• Role Purpose: To act as the "bridge" between the technical teams and the administrative/financial side of the business.   

Your Responsibilities as a Project Support Specialist/Office Administrator:

Project Support Responsibilities 

• Take initiative in learning project coordination and project support tasks.  
• Prepare and support project-related administrative tasks. 
• Assemble and produce project documents (electronic and hard copies). 
• Sample management - data entry including database management. 
• Organize and maintain field equipment room. 
• Assist in tracking project timelines and deliverables to help ensure on-time completion.  
• Maintain accurate records, files, and project data in internal systems and shared platforms.  
• Familiarity with contracts to review for accuracy, consistency, and formatting. 

Office Administrator Responsibilities 

• Have a professional, enthusiastic, organized, and communicative presence with office visitors and staff.  
• Manage office mail, deliveries, supplies, and kitchen inventory.  
• Maintain cleanliness in shared office spaces and coordinate office maintenance promptly with office manager.  
• Organize, plan, and lead office events to promote comradery and coordinate with other offices for company events.  
• Coordinate with office Green Team regarding office initiatives and creative Green Team opportunities. 
• Support communication to help coordinate activities, equipment, and resources across departments.  
• Identify opportunities to improve administrative processes and project documentation workflows.  

What we're looking for:

Minimum Requirements:

• GED or HS Diploma required
• 2+ years of relevant experience 

Preferred Qualifications: 

• Experience performing GL accounting and financial reporting
• Highly organized and strong attention to detail-Independent thinker/self-motivated
• High degree of professionalism.
• Excellent written and verbal communication skills
• Proficient with MS Office/Excel (PowerPoint is a plus)
• Familiarity with one or more accounting operating systems. Deltek Vision experience is highly desired.