Office Manager, São Paulo, Brazil

Drive operational excellence and be the backbone of LATAM offices, supporting administration, finance, and internal coordination.

“This is a fantastic opportunity to play a central role in keeping our LATAM region running smoothly while fostering collaboration and engagement across teams,” says Pedro Fontes, VP of Sales.

This is the role and main tasks

We are seeking an organized and proactive Office Coordinator to ensure the efficient operation of our LATAM office from São Paulo. In this role, you will handle administrative and financial processes, coordinate with internal teams and external vendors, and manage on-site activities that contribute to a collaborative and productive work environment.

More specifically, you will:

• Oversee administrative management, including vendor registration, compliance checks, and client portal access.
• Support financial processes such as invoicing control, payment follow-up, and documentation for timely payments.
• Manage commercial support activities, request proposals, and maintain relationships with external suppliers.
• Organize internal events and corporate activities to strengthen employee engagement.
• Utilize AI-based tools to optimize operations and identify opportunities for efficiency improvements.

This is your Team

You’ll be part of our regional LATAM operations team, collaborating closely with finance, HR, and global teams to deliver high-quality support and contribute to the overall success of the organization.

“We value collaboration, initiative, and an innovative mindset. You’ll have the opportunity to make a visible impact in a dynamic and growing region,” explains Pedro Fontes.

Who we are looking for

We are searching for an energetic, detail-oriented professional who enjoys creating structure and supporting teams while working across multiple functions. A customer-service mindset and excellent communication will help you thrive in this role.

Moreover, you:

• Have experience in office administration, finance coordination, or similar operational roles.
• Possess strong organizational and multitasking abilities with attention to detail and compliance.
• Speak Portuguese, Spanish, and English fluently.
• Are comfortable with digital tools and willing to leverage AI solutions responsibly.
• Have a proactive approach with solid problem-solving and communication skills.

We offer

At Stibo Systems, we offer more than just a job. We put people first and inspire you to become the best version of yourself.

• We care about our colleague’s work-life balance, and we offer flexibility through a hybrid work model. We offer “MindFUL” and “MindFuel” days which are global days off and learning days, volunteer days and much more.
• International: A growing global company, worldwide career opportunities, multicultural teams and access to learning platforms like Udemy.
• Well-being: A caring and inspiring environment, promoting a happy and healthy lifestyle through a wide range of facilities and activities.
• We create our own software products and have a proven record of adding significant business value for our customers.

Join Stibo Systems, where we embrace 'All Kinds of Data Minds.'

Stibo Systems is a global company with Danish heritage. We empower businesses to become digital leaders through our AI-powered, SaaS-based multidomain master data management solutions. By connecting data across products, customers, suppliers and more, we drive growth, efficiency, and sustainability for our customers.

At Stibo Systems, our people are key to our success and you will find an environment that values creativity, curiosity, and analytical thinking. We're committed to making you feel trusted, invested in, and connected, fostering a workplace where every data mind thrives.

Interested?

We invite candidates for interviews on a continuous basis, so please apply as soon as possible.

Should you have questions about the position, you are also welcome to contact Pedro Fontes, VP of Sales, at [email protected]

We value diverse perspectives and skills. Even if you don’t meet every qualification listed in the ad, we encourage you to apply - what matters is your potential and unique skills.

We look forward to hearing from you.