Human Resources / Payroll Coordinator

Napa Post Acute | Napa, CA

$30.00 - $40.00 per hour | Full-Time

Join the Napa Post Acute Team!

Napa Post Acute is seeking an organized, detail-oriented, and people-focused Human Resources / Payroll Coordinator to support our growing skilled nursing team. This is an excellent opportunity for an HR professional who enjoys a fast-paced healthcare environment and has experience with staffing, onboarding, employee relations, payroll processing, and compliance.

Working closely with the Administrator, DON, department managers, and corporate HR team, you will play a key role in ensuring our facility remains fully staffed, compliant, and supportive of our employees.

Why Join Napa Post Acute?

Competitive Pay: $30-$40/hour
Supportive Leadership Team
Career Growth Opportunities
Health, Dental & Vision Benefits
PTO & Paid Holidays
Meaningful Work Supporting Healthcare Professionals and Residents

Position Summary

The Human Resources / Payroll Coordinator assists in the administration of facility HR operations, staffing, onboarding, employee records, compliance programs, and payroll processing. This role serves as a key resource for employees while helping maintain a positive workplace culture and ensuring compliance with federal, state, and company regulations.

Key Responsibilities

Human Resources & Staffing

• Coordinate recruitment activities and job postings
• Screen candidates and schedule interviews
• Assist with hiring, onboarding, and employee orientation
• Maintain employee personnel files and HR records
• Process employment status changes, transfers, promotions, and terminations
• Assist employees with benefit enrollment and HR-related questions
• Partner with leadership and corporate HR on employee relations matters
• Support workers' compensation and leave administration processes
• Ensure compliance with labor laws, company policies, and regulatory requirements
• Conduct regular audits to maintain HR compliance standards

Training & Compliance

• Coordinate new hire orientation programs
• Track employee training, certifications, and in-service attendance
• Schedule required in-services and compliance education
• Assist with facility survey preparation and regulatory readiness
• Coordinate employee health screenings and required testing
• Document and coordinate fire and disaster drills

Payroll Administration

• Process payroll accurately and on schedule
• Review and maintain employee payroll records
• Monitor PTO, sick leave, and vacation accruals
• Process payroll adjustments, garnishments, and deductions
• Prepare manual and final paychecks as required
• Complete employment verifications
• Reconcile payroll reports and resolve discrepancies
• Maintain confidentiality of payroll information
• Prepare payroll and labor allocation reports

General Administrative Duties

• Generate reports and maintain data accuracy
• Respond to employee inquiries professionally and promptly
• Support facility leadership with administrative projects
• Promote a positive and collaborative work culture
• Perform other duties as assigned

Qualifications

Required

• High School Diploma or equivalent
• Minimum 2 years of administrative experience
• Experience in staffing, payroll, HR, recruiting, or employee onboarding
• Strong organizational and time-management skills
• Excellent communication and customer service abilities
• Proficiency with Microsoft Office and computer systems
• Ability to maintain strict confidentiality

Preferred

• Human Resources experience in a healthcare, skilled nursing, or post-acute setting
• College coursework in Human Resources, Business Administration, or related field
• Knowledge of California employment laws and payroll practices

Ideal Candidate

You are:

• Highly organized and detail-oriented
• Comfortable managing multiple priorities
• Skilled in employee relations and customer service
• Experienced with payroll and HR processes
• A self-starter who thrives in a team environment
• Passionate about supporting healthcare staff and residents

Apply Today!

If you're looking for a rewarding HR and Payroll role with a team dedicated to excellence in resident care, we'd love to hear from you.

Napa Post Acute Human Resources / Payroll Coordinator $30.00 - $40.00 per hour

Apply now and become part of a team committed to supporting both employees and residents every day.