Deadline Date: Monday 17 August 2026

Requirement: Assistant (Transport/Supply)

Location: Brussels, BE

Full Time On-Site: Yes

Time On-Site: 100%

Total Scope of the request (hours): 418

Required Start Date: 22 September 2026

End Contract Date: 31 December 2026

Required Security Clearance: NATO SECRET

Duties & Role:  

Under the direction of the Principal Assistant (Supply & Transport) the incumbent will perform duties such as the following:

Transport:

• Manage NCIA vehicle assets, ensuring that inspections and maintenance are carried out and that all insurance papers and other documentation are current.
• Advise the Principal Assistant (Supply & Transport) when a vehicle is required to be out of regular service.
• Maintain transport statistics for Agency vehicles including mileage, petrol use, maintenance issues, costs and produce monthly reports.
• Serve as an official courier for the Agency.
• Undertake driving duties involving movement of passengers and material when required. This may involve shuttle services to other locations and overnight stays when required.
• Provide on-call driving duties as required by the Principal Assistant (Supply & Transport).
• Investigate damages to Agency vehicles and make recommendations regarding repair.
• Assist with lifecycle management of all NCIA vehicles including research and recommendations on new vehicles.
• Perform periodic roadworthiness inspections of vehicles.

Supply/Inventory:

• Prepare necessary documentation for the movement of material.
• Maintain a small stock of consumable office supplies to support NCIA Brussels staff.
• Work in conjunction with the Supply Section in The Hague to update the supply catalogue of standard stock items.
• Assist in the annual inventory of non-expendable items.
• Assist in the annual inventory of expendable and stock items.

Finance:

• Perform day to day administration of the advance account (petty cash).
• Provide inputs for annual budget call for consumable stock account.
• Develop a recommended spending plan upon receipt of annual consumable budget.

Travel:

• Assist in reserving rental vehicles or reserving NCIA vehicles.
• Verify travel invoices using the Agency's financial system.

Other Responsibilities:

• Performs other duties as may be required.

Requirements

Skills, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• A good general secondary education.
• At least 3 years relevant experience.
• Valid driver's license and a good driving record for vehicles in the following categories: vehicles up to 8 passengers and vehicles with small trailers.
• Excellent computer skills.
• International driving experience.

Desirable Experience and Education:

• Working knowledge of motor pool operations.
• Experience in supply/inventory operations.
• Training in First Aid at work.
• Prior experience of working in an international environment comprising both military and civilian elements.
• Knowledge of NATO responsibilities and organization, including ACO and ACT.