The Accounts Payable Analyst is responsible for ensuring timely and accurate processing of supplier invoices, vendor payments, and reconciliations, while ensuring compliance with company policies, tax regulations, and internal controls. The role requires close collaboration with vendors, procurement, finance, and business stakeholders to resolve payment and invoice-related issues and maintain strong supplier relationships.

Key Responsibilities

• Review, validate, and process supplier invoices accurately and within agreed service levels.

• Ensure invoices comply with company policies, PO requirements, and tax regulations.

• Resolve invoice exceptions, price variances, quantity mismatches, and approval-related issues.

• Investigate and resolve PO-related discrepancies impacting invoice processing.

• Coordinate with Procurement and business stakeholders to ensure timely PO compliance.

• Perform necessary validations and documentation checks to ensure data accuracy and compliance.

• Prepare and process vendor payments through various payment methods such as ACH, wire transfers, checks, and other electronic payment solutions.

• Ensure proper allocation of payments against outstanding invoices.

• Support payment runs and investigate payment failures or rejections.

• Perform supplier statement reconciliations and identify outstanding items.

• Resolve vendor inquiries related to invoices, payments, credits, and account balances.

• Act as a key point of contact for suppliers to ensure timely resolution of issues.

• Ensure adherence to internal controls, audit requirements, delegation of authority, and Accounts Payable policies.

• Support internal and external audits by providing required documentation and explanations.

• Maintain compliance with applicable tax regulations including GST/VAT, Withholding Tax (WHT)/TDS, and Sales & Use Tax requirements.

• Collaborate with Procurement, Finance, Treasury, Tax, and business stakeholders to resolve process-related issues.

• Communicate effectively with internal and external stakeholders through email, phone calls, and virtual meetings.

• Escalate critical issues impacting payment processing or vendor relationships in a timely manner.

• Identify opportunities to improve AP processes, controls, automation, and operational efficiency.

• Participate in process improvement initiatives, system enhancements, and standardization projects.

Required Qualifications & Experience

• Bachelor's degree in commerce, Finance, Accounting, or related discipline.

• 2-4 years of experience in Accounts Payable or Procure-to-Pay (P2P) processes.

• Strong understanding of Accounts Payable operations and invoice lifecycle management.

• Knowledge of GST, VAT, TDS/WHT, Sales & Use Tax, and relevant compliance requirements.

• Experience working with ERP systems such as SAP, Oracle, IFS, Dynamics, or similar platforms.

• Proficiency in Microsoft Office applications, particularly Excel and Outlook.

Key Competencies

• Strong analytical and problem-solving skills.

• Attention to detail and high level of accuracy.

• Effective communication and stakeholder management skills.

• Ability to manage multiple priorities and meet deadlines.

• Customer-focused mindset with strong vendor relationship management skills.

• Team player with a collaborative and proactive approach.

• Adaptability and willingness to work in a dynamic global environment.

• Flexibility to work across different shifts based on business requirements.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing  [email protected].