Overview

TDS seeks a motivated and detail-oriented Payroll Specialist to join our Finance team. This role is responsible for owning and executing end-to-end payroll operations for a multi-state workforce using ADP Workforce Now. This role requires someone comfortable operating independently and owning payroll processes with minimal oversight. The ideal candidate will have strong hands-on payroll processing experience and the ability to independently manage payroll compliance, reporting, and reconciliations. 

Candidates must have experience processing payroll in environments with a high volume of hourly or contract employees and be comfortable handling payroll complexities across multiple states. This opportunity is based in Midtown NYC and requires full onsite presence (5 days per week). 

Responsibilities:

• Process bi-weekly, multi-state payroll using ADP Workforce Now 
• Own end-to-end payroll processing for approximately 250-400 employees per cycle 
• Maintain and update employee payroll records including pay rate changes, deductions, and status updates 
• Enter and process new hires, terminations, and compensation changes 
• Resolve payroll discrepancies and process corrections as needed 
• Manage employee deductions including benefits, garnishments, and tax withholdings 
• Own payroll reporting, reconciliations (including quarterly GL vs ADP) and audit requests 
• Own workers’ compensation audits, including preparing and explaining payroll data 
• Process employee expense reimbursements and special payroll runs including bonuses and per diem payments 
• Assist with year-end payroll processes including W-2 verification and reporting 
• Coordinate with ADP representatives on payroll system issues, tax registrations, and compliance matters 
• Ensure compliance with federal, state, and local payroll regulations 
• Work within ADP Workforce Now to support payroll processing, onboarding workflows, and system-related updates 

Required Qualifications & Skills:

• 5+ years of payroll processing experience 
• Strong experience processing multi-state payroll 
• Hands-on experience with ADP Workforce Now 
• Experience processing payroll in environments with a high volume of hourly or contract employees 
• Strong understanding of payroll tax compliance, deductions, and garnishments 
• Experience performing payroll reconciliations (GL vs payroll system) 
• Experience owning payroll processes end-to-end 
• Excellent interpersonal, communication (written and verbal), and organizational skills 
• Strong attention to detail and ability to manage multiple priorities 
• Proficiency in Microsoft Office, especially Excel 

Preferred Qualifications

• Experience in staffing, consulting, construction, hospitality, or similar industries 
• Familiarity with onboarding workflows within ADP Workforce Now 
• Experience supporting workers’ compensation audits 
• Experience with E-Verify or visa-based employees (H1B, etc.) 
• CPP certification is a plus 

Job Type: Full Time

Pay: $85,000 - $105,000 annually

Benefits:

• Health insurance
• Paid time off

For more details, visit www.totaldeployment.com.

Overview

The Sr. Human Resources Generalist for TDS is responsible for supporting the employee lifecycle for a dynamic contingent workforce that includes employees working on short-term assignments or projects across multiple states in the US. This role focuses heavily on hiring coordination, visa/immigration processing, onboarding, offboarding, reporting and employee relations. The HR Generalist has a deep understanding of employment law and immigration regulations ensuring compliance with federal, state, and visa regulations while delivering a smooth and efficient experience for employees joining and leaving the organization.

The ideal candidate is highly organized, detail-oriented, and experienced in managing HR processes, procedures and laws for temporary or project-based workforces across multiple states.  This position would handle hiring coordination with project managers for project based/contingent workforce, onboarding, visa processing, payroll coordination with accounting/payroll, benefits administration, workers’ compensation, OSHA and safety documentation, employee relations, terminations and layoffs when projects end with multi-state compliance.  This candidate would also be responsible for the ongoing reporting/filing regulations and updating of the company employee handbook.

Key Responsibilities:

Hiring Coordination & Workforce Administration

• Partner with recruiters and hiring managers to coordinate hiring for contingent and short-term project roles.
• Manage hiring logistics including offer documentation, background checks, and employment paperwork.
• Coordinate hiring processes for employees working across multiple states.
• Ensure all required employment documentation is completed accurately and in a timely manner.
• Maintain hiring records and employee data within the HRIS (ADP Workforce Now).

Visa & Immigration Coordination

• Coordinate visa processing for international employees.
• Work with immigration attorneys and external vendors to manage filings and documentation.
• Track visa status, expiration dates, and compliance requirements.
• Ensure immigration documentation is maintained accurately and confidentially.

Onboarding

• Facilitate onboarding for new hires and project employees.
• Ensure completion of all employment documentation including I-9 verification and tax forms.
• Coordinate equipment, access credentials, and orientation logistics.
• Communicate assignment expectations, timelines, and company policies.

Offboarding & Terminations

• Manage high-volume offboarding for employees completing short assignments.
• Coordinate termination processes, including documentation and final pay requirements by state.
• Conduct exit interviews when applicable.
• Ensure timely revocation of system access and return of company property.

Multi-State Compliance

• Maintain knowledge of employment laws/regulations across multiple states.
• Ensure hiring, payroll, and termination processes comply with state-specific labor laws.
• Partner with payroll and legal teams to ensure compliance with wage, tax, and employment requirements.

HR Operations & Employee Support

• Serve as a point of contact for employees and contractors regarding HR policies and procedures.
• Maintain accurate employee records in HRIS systems.
• Track assignment timelines and upcoming contract completions.
• Generate HR reports related to hiring activity, visa tracking, and workforce metrics.
• Support HR initiatives that improve workforce efficiency and compliance.
• Updating and maintaining the company employee handbook.

Required Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 5-8 years of HR experience.
• Experience supporting contract, contingent or project-based workforces.
• Familiarity with multi-state employment practices and employment laws.
• Experience managing onboarding and offboarding processes.

Preferred Qualifications:

• Experience with visa or immigration processes (H-1B, OPT, etc.).
• Experience in industries with project-based staffing (consulting, technology, construction, etc.).
• HR certification such as SHRM-CP or PHR.

Key Skills:

• HR operations and workforce administration
• Immigration and visa tracking
• Multi-state employment compliance
• HRIS and documentation management
• Strong organizational and communication skills
• Ability to manage multiple priorities in fast-paced environments

Job Type: Full Time

Pay: $95,000 - $120,000 annually

Benefits:

• Health insurance
• Paid time off

For more details, visit www.totaldeployment.com.