ROLE: Payroll & Accounts Payable Manager (Tracxtion) 
TEAM: Finance 
LOCATION: Toronto - hybrid onsite 3x/week

COMPANY OVERVIEW 

Tracxtion is a next-generation hybrid agency network built for the evolving landscape of customer experience and brand engagement, helping brands navigate a world where traditional media and marketing boundaries have blurred. By blending strategy, creativity, media, digital, and AI-enabled execution, Tracxtion drives measurable results through a commitment to hybrid collaboration that seamlessly integrates human talent with cutting-edge tools and partnerships. From AI-powered advertising and content creation to media planning, experiential events, and in-store retail solutions, Tracxtion partners with leading brands to deliver impactful, innovative, and scalable omnichannel experiences that resonate in the modern marketplace. 

ROLE OVERVIEW 

As Payroll & Accounts Payable Manager, you will play a critical leadership role in ensuring the accuracy, integrity, and efficiency of payroll and accounts payable operations across Canada and the United States. 

Sitting within the Finance team, this role is responsible for overseeing payroll processing and full-cycle accounts payable operations, ensuring compliance, strong internal controls, and operational excellence. You will partner closely with People & Culture, department leaders, and external vendors to ensure employees are paid accurately and on time, and vendors are paid in accordance with contractual terms. 

This role is ideal for a detail-oriented, process-driven finance professional who thrives in a fast-paced environment and takes pride in building reliable systems that support organizational growth. 

CORE RESPONSIBILITIES 

Payroll Management (Canada & USA) 

• Oversee end-to-end payroll processing in partnership with People & Culture and external payroll providers (e.g., ADP, Gusto). 
• Review and approve payroll inputs, including new hires, compensation changes, bonuses, terminations, and leave adjustments. 
• Ensure accurate and timely payroll processing in compliance with federal, provincial/state, and local regulations. 
• Lead payroll reconciliations, journal entries, and month-end payroll reporting. 
• Ensure remittances (taxes, CPP, EI, 401K, benefits premiums, garnishments, etc.) are processed accurately and on time. 
• Own payroll compliance, documentation, audit support, and reporting requirements. 
• Continuously improve payroll processes, controls, and documentation to enhance accuracy and scalability. 
• Partner with People & Culture to ensure proper segregation of duties and data integrity across systems. 

Accounts Payable Management 

• Oversee full-cycle accounts payable operations across the organization. 
• Manage vendor onboarding, including documentation, payment terms, and compliance requirements. 
• Review and approve invoices for accuracy, coding, proper authorization, and alignment with budgets and contracts. 
• Ensure timely processing of payments (EFT, wire, credit card, cheque) in accordance with established terms. 
• Reconcile vendor statements and resolve discrepancies in a timely manner. 
• Oversee expense management processes, including employee reimbursements and corporate credit card reconciliations. 
• Maintain accurate AP records and ensure appropriate documentation for audit readiness. 
• Drive continuous improvement in AP workflows, automation, and internal controls. 

Financial Controls & Reporting 

• Maintain strong internal controls across payroll and AP processes. 
• Prepare supporting schedules for month-end and year-end close. 
• Assist with external audits and compliance reviews as required. 
• Partner with Finance leadership to provide payroll and AP reporting insights, forecasts, and accruals. 
• Identify risks and implement process enhancements to ensure operational integrity and compliance. 

Team & Cross-Functional Collaboration 

• Act as the primary point of contact for payroll and AP inquiries. 
• Partner closely with People & Culture on compensation updates, benefits deductions, and leave adjustments. 
• Collaborate with department leaders to ensure timely invoice approvals and budget alignment. 
• Support and mentor junior team members (if applicable), fostering a culture of accuracy, accountability, and continuous improvement. 

EXPERIENCE & SKILLS 

• 5+ years of progressive experience in payroll and accounts payable
• Hands-on experience managing Canadian payroll; U.S. payroll experience strongly preferred. 
• Strong knowledge of payroll legislation, statutory deductions, and remittance requirements across Canada (U.S. knowledge an asset). 
• Experience with payroll systems (e.g., ADP, Gusto) and accounting/ERP platforms. 
• Strong understanding of full-cycle accounts payable processes and internal controls. 
• Advanced proficiency in Excel and financial reconciliation processes. 
• Exceptional attention to detail and high degree of accuracy. 
• Strong analytical and problem-solving skills. 
• Highly organized and able to manage multiple deadlines in a fast-paced environment. 
• Discreet and trusted with confidential payroll and financial information. 
• Asset: Payroll Compliance Professional (PCP) or Certified Payroll Manager (CPM) designation. 
• Background and credit check required. 

PERKS & BENEFITS THAT SET US APART 

We don’t just talk about balance, growth, and culture — we build for it: 

• Work-Life Flexibility: Hybrid setup, up to 28 paid days off, winter holiday shutdowns, and dog-friendly office vibes. 
• Comprehensive Coverage: Health, dental, and vision plans, plus Salt Bucks to spend on what matters to you — wellness, RRSPs, or extra time off. 
• Growth-Driven Culture: Dedicated Salt Days, top-tier learning access, and formal development opportunities. 
• Celebration-First Mentality: Legendary team trips, seasonal socials, and Salt Swag that reps your squad. 
• Culture of Belonging: DEI programs, active ERGs, and a workplace where every voice counts. 

The anticipated annual base salary range for this position is $100,000–$130,000. Individual compensation within this range is determined based on job-related factors such as experience, skills, level of responsibility, internal equity, and business needs. This range represents the expected base salary for this role and does not include other elements of Traxction's total rewards program. 

POSITION DESCRIPTION

ROLE: Payroll & Benefits Specialist (Salt & Tracxtion)
TEAM: People & Culture
LOCATION: Canada

COMPANY OVERVIEW

Tracxtion is a next-generation hybrid agency network built for the evolving landscape of customer experience and brand engagement, helping brands navigate a world where traditional media and marketing boundaries have blurred. By blending strategy, creativity, media, digital, and AI-enabled execution, Tracxtion drives measurable results through a commitment to hybrid collaboration that seamlessly integrates human talent with cutting-edge tools and partnerships. From AI-powered advertising and content creation to media planning, experiential events, and in-store retail solutions, Tracxtion partners with leading brands to deliver impactful, innovative, and scalable omnichannel experiences that resonate in the modern marketplace.

ROLE OVERVIEW

As a Payroll & Benefits Specialist, you’ll play a critical role in ensuring our employees across Canada and the United States experience seamless, accurate, and well-communicated payroll and benefits programs.

Sitting within the People & Culture team, this role is focused on operational excellence and employee support. You’ll administer payroll, benefits, compensation changes, and leave programs with precision, care, and confidentiality — partnering closely with Finance and external vendors to ensure established programs are executed smoothly and compliantly. This role owns payroll and benefits data input accuracy, while payroll processing, approval, and reconciliation remain with Finance in accordance with segregation of duties.

This role is ideal for someone who thrives on details, enjoys supporting employees, and takes pride in keeping complex processes running flawlessly behind the scenes.

CORE RESPONSIBILITIES

Payroll Administration (Canada & USA)

• Support payroll data input and validation using ADP and Gusto, in close partnership with Finance.
• Prepare and validate payroll inputs, including new hires, compensation changes, leaves, terminations, and bonuses.
• Ensure payroll inputs are accurate, complete, and delivered on time for Finance processing each cycle.
• Respond to employee payroll inquiries with professionalism, discretion, and empathy.
• Maintain payroll records, approvals, and documentation to support compliance and audits.

Compensation Administration

• Administer approved compensation changes related to salary reviews, promotions, job or level changes, and market adjustments.
• Ensure all compensation updates are accurately documented, approved, and communicated to employees.
• Support compensation cycles by preparing materials, tracking approvals, and coordinating communications with People and Finance partners.

Benefits & Perks Administration (Canada & USA)

• Administer benefits and perks programs, including GroupSource, MyHSA,  Medcan and Gusto Benefits (Cigna, Principal)
• Coordinate employee enrollments, changes, and terminations in benefits programs.
• Ensure benefits premium deductions, eligibility changes, and taxable benefit forecasts coordinating closely with People and Finance.
• Update employee-facing benefits materials, including presentations, decks, and one-page summaries.
• Deliver benefits onboarding and education for employees in Canada and the U.S.
• Administer wellness initiatives, perks, and value-added programs.
• Coordinate RRSP registrations through the Group RRSP provider.
• Coordinate 401K support through guidelines

Leaves, Time Off & Accommodations

• Administer leave-related processes, including parental leave, sick leave, statutory leaves, and time-off programs.
• Coordinate parental leave elements such as baby gift cards, baby gifts, RESP-related items, and associated communications.
• Support employees and leaders with leave documentation and process guidance.
• Ensure leave status is accurately reflected across payroll, benefits, and People systems.
• Coordinate short term disability employer applications for maternity leave in USA through principal.
• Coordinate workplace accommodations in alignment with legal requirements and People policies.

EXPERIENCE & SKILLS

• 2–3 years of experience in payroll, benefits administration, HR operations, or a related People function.
• Hands-on experience supporting payroll processes and working with payroll systems (ADP and Hibob experience an asset).
• Strong understanding of benefits administration and employee lifecycle processes across Canada (U.S. exposure an asset).
• Exceptional attention to detail, with the ability to manage multiple processes and deadlines accurately.
• Strong communication skills, with the ability to explain complex information clearly and empathetically to employees.
• Highly organized, discreet, and trusted with confidential employee information.
• Comfortable partnering cross-functionally with People, Finance, and external vendors.
• Asset: Payroll Compliance Professional (PCP) designation (or actively working toward it) and/or Certified Employee Benefit Specialist (CEBS) designation (or actively working toward it).
• Background and credit check required

PERKS & BENEFITS THAT SET US APART

We don’t just talk about balance, growth, and culture — we build for it:

• Work-Life Flexibility: Hybrid setup, up to 28 paid days off, winter holiday shutdowns, and dog-friendly office vibes.
• Comprehensive Coverage: Health, dental, and vision plans, plus Salt Bucks to spend on what matters to you — wellness, RRSPs, or extra time off.
• Growth-Driven Culture: Dedicated Salt Days, top-tier learning access, and formal development opportunities.
• Celebration-First Mentality: Legendary team trips, seasonal socials, and Salt Swag that reps your squad.
• Culture of Belonging: DEI programs, active ERGs, and a workplace where every voice counts.

Non-Bonus-Eligible Role
Pay Transparency Statement (Base Salary Only)

The anticipated annual base salary range for this position is $62,000–$72,000. Individual compensation within this range is determined based on job-related factors such as experience, skills, level of responsibility, internal equity, and business needs. This range represents the expected base salary for this role and does not include other elements of SALT/Tracxtion's total rewards program.