Job Description

We are seeking a dynamic and experienced Head of Business Operations to lead our operations team. You will play a pivotal role in determining our operations growth strategy and leading a growing team to execute that strategy. 

This role requires U.S. Citizenship or U.S. Permanent Residence. 

Responsibilities 

• Lead and Scale Operations: Plan, budget, and efficiently scale the company’s operations across human resources, recruiting, facilities, office administration, and security teams.
• Drive Cross-functional Efficiency: Optimize operational processes across departments to ensure smooth and secure operations, with a focus on supporting the company's rapid growth and security requirements.
• Build High-Performing Teams: Oversee recruitment and development of world-class teams, fostering a culture of leadership, accountability, and collaboration across all teams.
• Scale Office and Facility Management: Manage and optimize physical office spaces to accommodate growth, including overseeing facility expansion and operationalization and sustainment of secure facilities, ensuring the physical security of offices and adherence to industry security standards.
• Ensure Compliance and Security: Lead initiatives to meet security requirements and compliance with defense-related regulations, working closely with legal, HR, and security teams to ensure a safe, compliant work environment in line with government standards and client expectations.
• Data-Driven Decision Making: Implement and enhance tools for tracking operational metrics across HR, recruiting, and facilities to drive informed decision-making and continuous improvement of operations.
• Collaborate with Leadership: Work closely with the executive team to align operational strategy with the company’s growth goals and product development, ensuring the operational backbone supports both employee and customer growth.

Qualifications 

• 10+ years of experience in business operations, ideally within the defense or technology industries.
• Proven track record of scaling operations within a fast-growing start-up, including managing multi-location facilities and growing employee headcount rapidly.
• Strong understanding of defense-related security requirements and regulations, with experience in creating a compliant and secure operational environment.
• Demonstrated leadership skills, including the ability to build and lead diverse, cross-functional teams, and create alignment across departments.
• Excellent communication and presentation skills, with the ability to maintain productive relationships with internal teams, senior leadership, and external partners or regulatory bodies.
• Experience in driving operational efficiency and using data to inform process improvements and scalability.

Salary Range

• The estimated base salary range for this position is $200,000 to $250,000/year

Benefits 

• Full medical, dental, vision coverage for employee and dependents 
• 401k matching program 
• PTO and Holidays 
• Bonus and other incentive programs
• Access to mental health program
• Access to Flexible Spending Accounts for Health Care, Dependent and Commuter

About Rhombus 

Rhombus Power Inc. (Rhombus) is a startup located in the heart of Silicon Valley at Stanford Research Park in Palo Alto.  We use cutting-edge cross-disciplinary approaches to solve pressing Big Data and Sensing problems in security, energy, and healthcare. Our advisory board includes two Nobel Laureates and a Draper Prize winner. 

Rhombus compensates, motivates, and develops employees, who are trusted, empowered, and involved. Employees have clear roles and expectations – and their roles are flexible enough to move at the speed of innovation in order to meet and exceed client expectations. We have a unique culture of global purpose, rooted in the innovation and progress of Silicon Valley. 

Rhombus knows that diversity is a condition for success. We are committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer. 

We are seeking an experienced, hands-on, Compliance Manager to enhance our government, commercial, and international compliance program. We seek a scrappy, start-up minded operator who embeds compliance into daily workflows. Someone who's in the weeds on contracts everyday, translating compliance into execution quickly, and has the natural drive to be the operational glue between executive team, legal counsel, contracts, and the business/sales — embedding compliance into real deals under pressure. 

Reporting to the General Counsel and partnering closely with our Contracts Manager, this is a contract-heavy compliance role that's embedded in revenue flow and deal closing, with the longer term goal of informing a fully built-out compliance function. This role will drive corporate compliance initiatives — including data privacy, export controls, anti-bribery regulations, and international trade compliance — while supporting scalable, audit-ready business operations across multiple jurisdictions. 

Responsibilities

• Lead Corporate and International Compliance Frameworks: Develop, implement, and maintain robust compliance programs that align with domestic and international regulations, corporate policies, and ethical standards.
• Monitor and Assess Compliance Risks: Identify areas of potential legal or regulatory exposure across commercial and international operations; develop mitigation strategies and corrective action plans.
• Support Contracting and Procurement Compliance: Partner with the Contracts Manager to ensure that agreements align with compliance requirements (e.g. data protection clauses, export restrictions, conflict of interest certifications) and reflect applicable risk-management principles.
• Develop Compliance Policies and Procedures: Draft and maintain company-wide compliance policies covering areas such as anti-bribery (FCPA/UKBA), data privacy (GDPR, CCPA), export control (EAR/ITAR), and recordkeeping.
• Conduct Compliance Training and Awareness: Design and deliver engaging training programs to increase employee awareness of compliance obligations, ethical conduct, and reporting mechanisms.
• Identify, Investigate, and Resolve Compliance Issues: Lead internal investigations of potential violations, coordinate remediation activities, and partner with legal and HR teams to ensure consistent enforcement.
• Coordinate with External Regulators and Auditors: Manage responses to regulatory inquiries, audits, or certifications, ensuring timely and transparent communication.
• Implement Compliance Monitoring Tools: Support deployment of automated systems to track required certifications, training completion, and risk assessments.
• Facilitate Cross-Functional Collaboration: Partner with departments including, Finance, HR, and Operations to embed compliance controls in business workflows and decision-making.

Qualifications

• 5–10 years of experience managing compliance programs in regulated industries (e.g., defense, technology, or data services).
• Strong working knowledge of key compliance domains: anti-corruption, sanctions, export controls, data privacy, and corporate ethics.
• Demonstrated ability to assess and mitigate risk in global operations, with experience supporting international subsidiaries or vendor ecosystems.
• Proven success collaborating with cross-functional teams, including contracts, legal, HR, and operations.
• Experience developing policies, conducting investigations, and managing compliance training programs.
• Proficiency in compliance management tools and reporting systems.
• Preferred certifications: Certified Compliance and Ethics Professional (CCEP), Certified Information Privacy Professional (CIPP/E or CIPP/US), or equivalent.
• Excellent communication and interpersonal skills with the ability to build a culture of compliance across all levels of the organization.
• High emotional intelligence and ability to work in a high-visibility, high-impact environment.
• International experience working with diverse legal and regulatory frameworks strongly preferred.

Compensation: $160,000 to $230,000/year

Benefits 

• Full medical, dental, vision coverage for employee and dependents 
• 401k matching program 
• PTO and Holidays 
• Bonus and other incentive programs
• Access to mental health program
• Access to Flexible Spending Accounts for Health Care, Dependent and Commuter

About Rhombus 

Rhombus Power Inc. (Rhombus) is a startup located in the heart of Silicon Valley at Stanford Research Park in Palo Alto. We use cutting-edge cross-disciplinary approaches to solve pressing Big Data and Sensing problems in security, energy, and healthcare. Our advisory board includes two Nobel Laureates and a Draper Prize winner. 

Rhombus compensates, motivates, and develops employees, who are trusted, empowered, and involved. Employees have clear roles and expectations – and their roles are flexible enough to move at the speed of innovation in order to meet and exceed client expectations. We have a unique culture of global purpose, rooted in the innovation and progress of Silicon Valley. 

Rhombus knows that diversity is a condition for success. We are committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer. 

Job Description 

Rhombus Power seeks an Executive Coordinator to directly support our leadership team in a fast-paced defense technology environment. This role is operational at its core: you will manage complex, ever-changing logistics, maintain tight travel and meeting coordination across multiple stakeholders concurrently, and ensure leadership can operate at speed and scale without any friction.

This is not a traditional administrative role. It requires sound judgment, discretion and confidentiality, and the ability to execute flawlessly and relentlessly under pressure—especially in managing high-volume, concurrent meeting scheduling and travel across domestic and international contexts.

This is an honorable, trusted, and key position in our organization. We expect you to be the shadow—always in lockstep supporting, guiding, directing, predicting, and executing for our leadership team. Given that this position engages directly with leadership, this role will undoubtedly provide unique opportunities to learn and engage with the leadership of an incredible, game-changing organization.

Candidates with prior experience supporting senior military leadership or operating in structured, high-accountability environments are preferred.

This position may also be involved in meetings in which management-only discussions occur so the highest level of discretion is required.

Who we seek:

• Exceptionally detail-oriented with a zero-error, adaptable, mission-focused mindset
• Highly dependable and responsive in time-sensitive situations
• Strong sense of ownership and accountability, warrior mindset
• Able to manage multiple priorities without losing precision

What Success Looks Like

• Leadership operates without friction or logistical gaps
• Travel is executed seamlessly, even under constant change
• Priorities are anticipated—not just reacted to
• Information is organized, accessible, and reliable, at all times
• You are trusted to handle critical coordination without oversight

What This Role Is Not

• Not event planning–focused
• Not passive or reactive administrative support
• Not suitable for candidates who struggle with ambiguity or rapid change

Responsibilities:

1. Travel & Logistics Execution

• Own end-to-end travel coordination for senior leadership. Meaning, you’ll be managing simultaneous, multi-leg domestic and international itineraries with frequent changes. 
• Anticipate and resolve disruptions proactively (delays, rebooking, visa constraints, etc.)
• Ensure all travel aligns with company priorities, security considerations, and time sensitivity
• Maintain clear, real-time visibility into who is where and when across the executive team only

2. Calendars & Time Management

• Manage complex calendars across multiple senior stakeholders
• Prioritize scheduling based on mission-critical needs, not just availability
• Rapidly adapt schedules in response to changing priorities and external demands

3. Operational Coordination

• Act as a central coordination node across leadership, operations, and external partners
• Track key movements, engagements, meetings, and dependencies across teams
• Ensure leadership is fully prepared with the right context, materials, and timing

4. Communication & Discretion

• Handle sensitive information with a high degree of professionalism and confidentiality
• Communicate clearly and concisely across senior internal and external stakeholders
• Represent leadership with professionalism in all interactions
• Prior experience in the military and/or defense-related field is highly desired.

5. Process Discipline & Improvement

• Build and maintain systems for tracking travel, logistics, and scheduling
• Identify inefficiencies and improve workflows over time
• Maintain structured records and ensure nothing falls through the cracks

Experience

• Prior experience supporting senior executives, operators, or leadership teams
• Experience managing complex travel logistics at scale (required)
• Background in military, defense, or similarly structured environments is a strong plus, especially experience supporting senior officers or leadership roles
• Advanced calendar and scheduling management, with exceptional organizational and tracking systems (spreadsheets, tools, etc.)
• Exceptional written and verbal communication
• Ability to operate calmly under pressure and ambiguity

Salary Range

• The estimated base salary range for this position is $70,000/year to $100,000/year

Benefits 

• Full medical, dental, vision coverage for employee and dependents 
• 401k matching program 
• PTO and Holidays 
• Bonus and other incentive programs
• Access to mental health program
• Access to Flexible Spending Accounts for Health Care, Dependent and Commuter

About Rhombus 

Rhombus Power Inc. (Rhombus) is a startup located in the heart of Silicon Valley at Stanford Research Park in Palo Alto. We use cutting-edge cross-disciplinary approaches to solve pressing Big Data and Sensing problems in security, energy, and healthcare. Our advisory board includes two Nobel Laureates and a Draper Prize winner. 

Rhombus compensates, motivates, and develops employees, who are trusted, empowered, and involved. Employees have clear roles and expectations – and their roles are flexible enough to move at the speed of innovation in order to meet and exceed client expectations. We have a unique culture of global purpose, rooted in the innovation and progress of Silicon Valley. 

Rhombus knows that diversity is a condition for success. We are committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer. 

Rhombus Powers the Philippines’ Security

Country Lead: Shaping Indo-Pacific Security Through AI

Rhombus Power is transforming defense and national security enterprises with AI-powered predictive decision support solutions. Trusted and relied on by the U.S. Government and international partners, Rhombus' AI platform integrates multi-domain commercial data from millions of sources and sovereign data when available, runs validated and battletested AI on this integrated data, and applies deep human expertise to produce products that empower leaders to make previously impossible decisions by providing predictive and timely insights.

China's aggressive expansion in the South China Sea and its growing military capabilities make predictive intelligence essential to anticipate maritime incursions, gray zone operations, economic coercion campaigns, information and political influence operations, and diplomatic pressure that could provide crucial weeks or months of preparation time. By predicting Chinese military and maritime activity, assessing information warfare campaigns, and identifying regional realignment patterns, Ambient offers the Philippines a comprehensive solution for countering the increasingly sophisticated threat to its sovereignty and territorial integrity.

Battle-tested during the recent conflict between India and Pakistan, Ambient AI is AI-powered, predictive decision support in real-time — integrated, networked predictive decision support in real time at strategic, operational, and tactical levels.

Highlights of Ambient's recent successful predictions:

• Invasion of Ukraine 4 months in advance, accurate within a day
• Each of China's major exercises in the past 12 months, including those not announced in traditional media
• All North Korea's missile launches from December 2023 to 2024, 2 weeks in advance
• Various events of Chinese military aggression along the India-China Border

In 2023 alone, Ambient has forecast 3200 events globally out of which 2500 turned out to be correct. These forecasts are powerful.

But what is even more fundamentally useful is Ambient's ability to seeing anomalies in the making.

There is a spectrum of threats that Ambient — a continuously learning AI system — monitors and predicts. These include conflicts in the making, military aggression, political instability, space aggression, cyber aggression, terrorism, disinformation, and climate disasters. Using more than 5000 commercial and publicly available data streams covering over 240 languages with automated translation, and processes petabytes of data and trillions of datapoints per day and state-of-the-art Causal AI, Large Language Models, and Deep Learning, Ambient is an Unblinking Eye every day on 12,000 locations globally and hundreds of entities globally.

In essence, Ambient AI:

• Shows you where to look to identify and forecast threats beyond the horizon
• Saves analyst time in monitoring and maintaining custody of locations of interest for deeper I&W and to reveal deeper correlations
• Anticipates conflicts across domains, including aggression disguised as regular military operations and political instability worldwide
• Empowers you with its intelligence network effect

A networked and integrated intelligence platform with partners and allies is a key tool in the modern battlefield. This network — including Rhombus Power, Rhombus Taiwan, Rhombus Japan, and beyond — will foster unprecedented cooperation between like-minded nations, leveraging best-in-class AI to enhance collective security.

We seek an exceptional senior military or government leader to be our Rhombus Philippines Country Lead and secure full funding for Ambient AI, our AI-powered predictive intelligence platform. This role is ideally full time, but it can start as a part time role. It requires navigating the Philippines' defense establishment to communicate and demonstrate how Rhombus' proven capability will provide the Philippines crucial early warning of Chinese maritime aggression and gray zone activities, enabling optimal protection of territorial sovereignty in the West Philippine Sea.

Over the next few years, Rhombus Philippines will become Asia-Pacific's premier AI powered security intelligence hub — an ecosystem uniting government, military, academia, and technology sectors around a singular goal: preserving the Philippines' sovereignty and security through predictive advantage. You will engage directly with Secretaries, Generals, and strategic decision-makers to secure multi-year funding commitments while shaping the Philippines' approach to AI-enabled defense.

We are transforming how the Philippines anticipates and responds to threats, potentially providing months of additional preparation time. This isn't just a position — it's an opportunity to build the intelligence architecture that helps safeguard Philippine sovereignty, strengthen the rules-based international order in the Indo-Pacific, and shape regional security for decades to come.