Qube Research & Technologies (QRT) is a global quantitative and systematic investment manager, operating in all liquid asset classes across the world. We are a technology and data driven group implementing a scientific approach to investing. Combining data, research, technology, and trading expertise has shaped our collaborative mindset, which enables us to solve the most complex challenges. QRT’s culture of innovation continuously drives our ambition to deliver high quality returns for our investors.

Join our Budapest team as an Office Manager, reporting to the Head of Global Facilities ensuring the smooth operation of our local office.

Your future role within QRT includes:

• Managing relationships with local office suppliers, ensuring reliable, cost-effective service through active vendor oversight and contract negotiation
• Support business travel needs resolving issues with our travel platform and helping onboard preferred hotel rates in line with policy
• Overseeing office supplies and consumables, including ordering, delivery, and stock management across the site
• Preparing meeting rooms and serving as the first point of contact for AV or equipment issues, liaising with IT as required
• Delivering a smooth onboarding experience for new joiners preparing welcome packs, conducting office tours and explaining key facilities and safety procedures
• Ensuring the daily upkeep and smooth running of the office environment
• Providing administrative support to the leadership team and coordinating as needed with key stakeholders
• Collaborating with global Office Managers to align practices and drive consistency across locations
• Supporting internal events and initiatives by assisting with logistics for team-building, philanthropy, and communications activities

Your present skillset:

• 5+ years’ experience in office coordination, facilities management, or a similar operational role
• Excellent organisational and multitasking skills, with a high level of attention to detail
• Strong interpersonal and communication skills, with a proactive and service-oriented approach
• Experienced working with vendors and external suppliers, with experience managing third-party relationships
• Confident using office software tools (e.g. Microsoft Office, Excel)
• Proficiency in both Hungarian and English is required
  
  

QRT is an equal opportunity employer. We welcome diversity as essential to our success. QRT empowers employees to work openly and respectfully to achieve collective success. In addition to professional achievement, we are offering initiatives and programs to enable employees achieve a healthy work-life balance.

Qube Research & Technologies (QRT) is a global quantitative and systematic investment manager, operating in all liquid asset classes across the world. We are a technology and data driven group implementing a scientific approach to investing. Combining data, research, technology, and trading expertise has shaped our collaborative mindset, which enables us to solve the most complex challenges. QRT’s culture of innovation continuously drives our ambition to deliver high quality returns for our investors.

We are looking for an Office Administrative Assistant. This role is based in Singapore, reporting to our SG Office Manager. In this role you will be responsible for supporting all aspects of our growing team of traders, researchers, and technologists. The role will suit an individual who is self-motivated and is able to adopt a methodical, logical, and creative approach to new challenges.

Responsibilities:

• Greeting visitors
• Managing meeting room bookings
• Answering and directing phone calls
• Ordering office and pantry supplies
• Upkeep of office tidiness
• Booking and managing travel arrangements
• Coordinating onboarding setup for new hires
• Assisting overseas visitors (seating, access, etc)
• Coordinating office meals
• Assisting in special events (office outings, trainings, etc)
• Assisting in office renovation projects

Requirements:

• 10-15 years of experience in administrative support or similar roles in a large and established organisation  
• Excellent organisational and time management skills, with the ability to multitask and prioritise effectively  
• Strong written and verbal communication skills 
• Proficient in Microsoft Office Suite and other relevant software tools 
• Ability to handle confidential information with integrity and discretion 
• Self-motivated, with the ability to work independently with minimal supervision