About the Role 

Prophet is looking for a Resource Coordinator who thrives in the details — someone who keeps talent moving, contractors supported, and hiring running smoothly across a fast-paced consulting environment.

In this role, you'll be a critical connector between our Resource Managers, project teams, contractors, and candidates. You'll participate in the end-to-end mechanics of staffing execution: sourcing and onboarding contractors, managing agreements and invoices, keeping our tracking systems sharp, and ensuring interview pipelines move without friction. You'll also bring a continuous improvement mindset, using AI tools and automation to work smarter and reduce manual lift wherever possible.

This is a role for someone who finds satisfaction in precision and follow-through, who takes ownership over their workstreams, and who understands that great operational support is what allows strategy to actually land.

Your Day to Day

Resourcing Support  

• Support staffing requests from intake through deployment in partnership with Resource Managers 

• Source contractors independently through agencies and direct outreach 

• Serve as a primary point of contact for contractor communication once staffing is confirmed 

• Track contractor availability, start and end dates, and extensions 

• Follow up with project teams on timing or scope changes and escalate resourcing risks as needed 

Contractor Coordination & Operations 

• Prepare and manage contracts and agreements for contractors, vendors, and service providers; route signatures via AdobeSign 

• Execute contractor onboarding, including welcome communications and orientation details 

• Create contractor profiles and manage bookings in internal systems 

• Receive invoices, verify accuracy, route for approval, and submit to Accounts Payable 

• Monitor and manage contract changes, amendments, and extensions 

• Maintain the Contractor Tracker, Invoice Tracker, and SharePoint e-filing‑ system 

• Coordinate intake or alignment conversations between contractors, agencies, and internal teams as needed 

Recruiting Coordination (Contractor and Full Time) 

• Monitor candidate flow in Greenhouse and support efficient progression through hiring stages 

• Coordinate high volume‑ interview scheduling across stakeholders 

• Manage frequent, real-time schedule changes driven by shifting priorities 

• Prepare and distribute interview guidelines and briefing materials 

• Coordinate interview debriefs and interview logistics 

AI Enablement & Workflow Improvement 

• Use AI tools to support resourcing, contractor coordination, and recruiting workflows 

• Identify opportunities to streamline manual processes through AI or automation 

• Maintain clean, structured data to support effective use of AI tools across resourcing operations 

What You Bring

• 2+ years of experience in resourcing, staffing, creative services, or recruiting coordination 

• Experience working with contractors or freelance talent 

• Understanding of the resourcing lifecycle from intake through deployment 

• Comfort sourcing contractors and working with external agencies 

• Strong Excel skills, including pivot tables and tracking 

• Highly organized, detail oriented‑, and dependable 

• Sound judgment and ability to manage competing priorities 

• Comfortable working in fast-paced‑, evolving environments 
  
  

Location: Austin, TX - 3 days in office required
Salary: $60,000-$70,000

About The Role

Prophet's New York office is our largest and most dynamic, a 100+ person team with a constant hum of client activity and people who move fast and take real pride in the work. We're looking for an Office Manager / Executive Assistant (OM/EA) who thrives in that kind of environment: someone who genuinely loves a well-run, great-feeling office and brings energy and polish to everything they touch.

This is a dual role. On the OM side, you're the person who makes sure the office itself is running at its best: client-ready, event-ready, and a place the team is genuinely glad to show up to every day. On the EA side, you'll provide direct executive support to a select few leaders, and providing coverage for other EAs when needed.

The Flatiron office hosts clients weekly and holds corporate events regularly so the bar for the office experience is high, and you'll be central to maintaining it. The office is growing, the work is interesting, the people coming through the door range from new hires to C-suite clients, and no two weeks look the same. If that sounds exciting, we'd love to hear from you. 

This is an in-office role, five days a week at our New York location in the Flatiron district.

Your Day to Day

Office Management 

Manage day-to-day office operations and experience to ensure a professional, functional, and enjoyable workplace. This includes: 

• Serve as the first face people see: greeting guests, orienting new hires, and making sure the space always feels professional and lived-in  
• Manage day-to-day operations: facilities, supplies, office equipment, and vendor relationships  
• Manage and track office budgets with discipline and accuracy 
• Own daily opening and closing procedures so the office is always at its best 
• Assist with the planning and execution of office social and culture events that keep the team connected 
• Coordinate meeting room reservations and logistics (incl. catering, AV, set up/clean up, supplies, document production)
• Send weekly team communications about upcoming events, visitors, and office happenings 

Executive/Administrative Support  

• Own complex, high-volume calendar management across a few select leaders: coordinating across time zones, resolving conflicts proactively, and keeping everyone where they need to be 
• Coordinate domestic and international travel through our dedicated travel agency 
• Prepare and submit accurate expense reports and timesheets in a timely manner 
• Support meeting logistics including scheduling, document preparation, and follow-up coordination 
• Serve as a reliable, responsive point of contact for internal and external stakeholders on behalf of leadership 

Functional Support

• Own end-to-end logistics for client meetings and events: room setup, catering coordination, AV/tech readiness, printed materials, and post-meeting breakdown
• Serve as the on-site point of contact during client visits, ensuring the space is polished, prepared, and reflective of Prophet's standard
• Collaborate with the People Team on candidate interview logistics, including scheduling, space coordination, and candidate-facing hospitality
• Support leadership in preparing for high-visibility meetings, including pre-meeting briefings, room readiness checks, and any materials or setup needed

What You Bring

• Undergraduate degree with 2+ years administrative experience in a consulting, creative services or hospitality OR 4+ years of administrative experience 
• Excellent communication and interpersonal skills — You’re equally comfortable chatting with a new hire on their first day and a CEO client coming in to meet with our project teams 
• Ability to pinpoint problems, find creative solutions and make decisions 
• Strong organization and time management skills 
• A genuine love of people and a belief that a great office environment makes a real difference 
• Comfort with ambiguity and the ability to adapt, flex and change directions given circumstances, understanding the ever-changing world of business 
• Strong proficiency in MS Office, particularly Outlook calendar and scheduling management across multiple stakeholders and time zones 
• Proactive self-starter approach with the ability to work independently and maintain a high level of autonomy 
• Comfort with occasional physical tasks such as handling office supplies, packages, and event setup
  
  This is an in-office role, five days a week at our New York location in the Flatiron district.
  The salary range for this role is $60,000-80,000.

 About the Role 

We are seeking a motivated, strategic and analytically minded Business Development Senior Associate to join our Corporate Business Development team. This junior-level role is ideal for someone with foundational experience in a professional services or marketing organization who is eager to sharpen their demand-generation, prospecting, and pipeline-management capabilities. 

In this role, you will work closely with North America regional leadership to help accelerate growth by translating buyer intent insights into action, enabling consultants to originate new relationships, and maintaining a high-quality pipeline of opportunities with senior-level prospects. You will collaborate closely with Marketing, Commercial, and Consulting teams to drive a coordinated, modern, and insight-led approach to business development. 

Your Day to Day

Demand Generation & Buyer Intent Activation (40%) 

• Monitor, interpret, and action buyer-intent signals from prospective and current enterprise accounts using platforms such as Eloqua, ZoomInfo, Dynamics 365, and Teams. 

• Identify meaningful engagement triggers (content interactions, account surges, persona-level engagement, competitive signals) and convert them into outreach recommendations or follow-up actions. 

• Partner with consultants, commercial leads, and marketing teams to ensure timely, relevant, and personalized engagement with CMOs, CEOs, and other growth-oriented executives. 

• Support the creation of high-quality outbound messaging, executive briefings, and account insights that improve conversion to meetings and early-stage opportunities. 

• Track performance of intent-driven outreach and refine best practices that improve results over time. 

 Consultant Network Engagement & Outreach Enablement (30%)

• Lead and support a group of senior consultants who originate new meetings and early-stage consulting engagements through their professional networks. 

• Provide ongoing enablement: curated content, timely insights, message frameworks, outreach cadences, and account-specific guidance. 

• Support list building, refinement, and maintenance to ensure consultants have well-prioritized and actionable prospect lists. 

• Upskill team members on CRM-enabled outreach, including Dynamics 365 hygiene, sequence management, and reporting. 

• Deliver 1:1 coaching and support to help consultants improve outreach quality, efficiency, and consistency. 

• Coordinate quarterly, in-person Outreach Acceleration Days, including agenda planning, materials, engagement support, and follow-through. 

• Foster a culture of shared celebration, continuous learning, and measurable progress across the consultant network. 

 Pipeline Management & Sales Operations (30%)

• Monitor, manage, and maintain pipeline accuracy, ensuring high standards for data quality, completeness, and prioritization. 

• Facilitate and lead the weekly pipeline review meeting in partnership with the resourcing/staffing team. 

• Follow up with opportunity owners to gather more detail on open pursuits, clarify next steps, and encourage consistent pipeline hygiene. 

• Assign priority levels to new and active pursuits based on strategic fit, buyer urgency, and likelihood of conversion. 

• Match high-priority opportunities with appropriate pursuit coaches and encourage knowledge and best practice sharing across the pursuit coaching community 

• Identify pursuits that should be escalated for discussion during the weekly Priority Pursuit Review and ensure all related materials are prepared.
• Deliver pipeline insights and reporting that support forecasting, resourcing decisions, and leadership visibility. 

What You Bring

• 3+ years of experience in a professional services, consulting, marketing, or business development environment. 

• Strong analytical skills and ability to interpret data from marketing automation, CRM, and intent-signal platforms. 

• Demonstrated success in working directly with senior leaders on outbound prospecting, account research, or sales enablement activities. 

• Excellent writing, communication, and interpersonal skills with the ability to engage senior stakeholders with confidence and professionalism. 

• High level of organization, attention to detail, and commitment to maintaining accurate systems and processes. 

• Comfortable working in a fast-paced, matrixed environment with competing priorities.
• Proficiency with or willingness to learn Eloqua, ZoomInfo, Dynamics 365, Tea
• Familiarity with consulting sales cycles, pipeline stages, and pursuit processes. 
• Experience supporting or facilitating workflow and playbook development. 
• Experience supporting and facilitating organizational change efforts. 

Location: New York, NY or Richmond, VA (3 full days/week in office)

Salary: $80,000-$90,000