Position Summary:

The Procurement Manager is responsible for managing an efficient and effective procurement operation for acquiring materials, supplies, equipment, and services in connection with the delivery of services supporting clinical trials. The Procurement Manager is responsible for organizing and supervising procurement activities that include but are not limited to: (i) managing and tracking the request for proposal (RFP) lifecycle; (ii) negotiating preferential pricing; (iii) establishing and tracking towards savings targets; and (iv) performing other commercial and transactional activities.

Essential functions of the job include but are not limited to:

• Developing and implementing procurement strategies that align with the company’s objectives.
• Managing the solicitation process, including reviewing/comparing specifications and costs and where appropriate supporting negotiation with vendors to reduce costs.
• Negotiating terms and conditions with suppliers to ensure the best possible prices and agreements.
• Developing tools and processes to support efficient and quality driven procurement activities.
• Maintaining an up-to-date knowledge of the industry’s market trends and developments.
• Leading transformational activities to build organizational procurement capabilities and improve procurement efficiency.
• Delivering value and competitive advantage measured by cost reduction and cost avoidance, vendor-enabled innovation, and risk mitigation.
• Ensuring compliance in purchasing process, especially in vendor selection and bidding.

Minimum Required:

• Bachelor’s degree in business administration, accounting, economics, or related field required or International equivalent education.
• Minimum of five years of work experience in life science procurement and outsourcing.

Other Required:

• Excellent communication and negotiation skills
• Proficiency in Microsoft Office Applications (Excel, Word, etc.).
• Knowledge of purchasing policies processes, and procedures.
• Knowledge and ability to negotiate best vendor terms and pricing.
• Experience with clinical trial procurement and contract research organization operations.
• Procurement and Supply Chain Certifications
• Experience managing and developing staff.

Skills:

• Strong negotiation and interpersonal skills.
• Excellent analytical, decision-making, and management skills.
• Capability to work under pressure and adapt to dynamic environments.
• Attention to detail and a commitment to achieving operational efficiency.

Position Summary: 

The Senior Contract Manager plays a critical role in our ability to achieve our goals by creating, managing and maintaining strong relationships with business teams and establishing client and vendor contracts for those business teams. In this role, they will be responsible for contract negotiation, closeout, extension and renewal, and will communicate contractual changes and their context for the particular business to all stakeholders. 

Essential functions of the job include but are not limited to: 

• Reviewing, drafting and negotiating all the commercial agreements between the business and their clients and vendors, including master services agreements, consulting agreements, independent contractor agreements, confidentiality agreements, work orders, change orders and other client or vendor contracts, and escalating complex issues to the corporate legal team. 

• Ensuring adherence to company policies, procedures and contracting standards. 

• Ensuring that the relevant leadership and business teams are apprised of the status of contract negotiations and execution. 

• Coordinating execution of agreements and keeping track of expirations and other obligations. 

• Assisting in the design and maintenance of contract files and databases. 

• Assisting in designing and implementing policies and procedures to affect the timely execution of contracts. 

• Recognizing where processes can be improved and taking initiative to improve them. 

• Other tasks, as assigned. 

Qualifications: Minimum Required: 

• Post Secondary Degree or Certificate 

• Minimum of 5 years relevant experience drafting, reviewing and negotiating commercial contracts, preferably in the life science or pharmaceutical industry 

 Other Required: 

• Strong organizational skills and the ability to multi-task and prioritize in a fast-paced environment, working on time-sensitive matters while maintaining accuracy and attention to detail  

• Well-developed interpersonal skills  

• Good judgment and a proactive and independent work style  

• Proven ability to meet deadlines on multiple projects  

• Ability to work cross-functionally with various team members at different levels of the organization  

• Strong working knowledge of Microsoft Office programs (Word, Excel, Outlook)  

• Must be able to read, write, speak fluently and comprehend the English language 

The Proposal and Budgeting Systems Manager will be responsible for supporting the Associate Director, Proposal and Budgeting Systems with the build and maintenance of the financial and other tools used within Business Operations in support of the budget development and other Business Operations related processes and reporting needs for our internal and external clients as well as other duties as determined by his/her supervisor in accordance with all departmental processes and timelines.

Responsibilities:  

• Support the development and maintenance of financial and other related tools to be used by the Business Operations Department.
• Work with all the departments in Precision for Medicine (and sister companies as necessary) that are either budgeted for or participate in the knowledge of the services Precision provides.
• Participate in discussions with internal personnel to analyze and develop the departmental algorithms to appropriately capture budgetary needs.
• Complete assigned tasks with promptness and accuracy.
• Ensure trackers are kept up to date with status of assigned tasks.
• Participate in the implementation of rates to be used for all resources across all departments
• Work with our financial department and outside consultants to ensure the Business Operations tools and/or systems contain the necessary data for all reporting and functional requirements.
• Assist in the training of Business Operations personnel on using the tools and/or systems.
• Assist in the training of operations staff on reading and interpreting the tools and/or systems.
• Support the management of the tool(s) and/or system(s) to ensure compatibility with Precision ERP and Salesforce (and other) needs. Working directly with these vendors to ensure their tools and/or systems and our tools and/or systems are working together to provide the reporting functions needed.
• Assist Business Operations on unique client requests where systems may need to be adjusted.
• May participate in departmental initiatives.
• And other job duties as assigned by the line manager.

Minimum Education & Experience:

• Bachelor’s degree (or its international equivalent) + 5 years of related exp. Preferred Education & Experience (optional):
• 5+ years’ experience of budgeting tools and systems development
• Advanced proficiency in Microsoft Excel, including complex formulas, data modelling, and pivot tables
• Working experience with Excel VBA for automation, tool enhancement, or workflow optimization Demonstrated experience developing analytical tools or systems supporting clinical research, CRO, pharmaceutical, or healthcare-related environments or equivalent combination of education, professional training and experience that provides the individual with the required knowledge, skills, and abilities to perform the job.

Skills and competencies: 

• Strong knowledge of budgeting, cost modelling and model development and analysis
• Microsoft Office Product Suite
• Additional customer related management tools as determined by the Business Operations teams
• Provide efficient quality control, recognizing problems, constructively identifying and articulating solutions Excellent interpersonal, written, and verbal communications skills
• Excellent organizational and time management skills with the ability to prioritize coordinate workload, keeping others informed of progress, timelines and any issues to meet established deadlines.
• Detailed oriented, with high focus on quality
• Demonstrated problem-solving skills.
• Sound judgment/decision-making skills
• Proficiency in Excel, Word and other Microsoft applications
• Able to work in a collaborative team environment to support departmental/company goals and values.

Global trials for oncology, rare diseases and other complex diseases face unique challenges. Precision partners with our clients to meet them head-on through our extensive footprint across the globe. We succeed by pairing personalized clinical services with translational medicine excellence, making us the first fully integrated clinical research organization created expressly to help advance the promises of precision medicine.

Modern biomarker-informed therapeutic and diagnostic development programs involve a complex operational and data ecosystem. Multiple data streams flow from sites, central labs, and specialty labs.

At Precision, we understand that data isn't enough. Clients need information, or data with context, to make decisions that impact patient health.

Position Summary: 

The Documents Specialist II is responsible for preparing TMF plans, document QC and indexing in accordance with Good Clinical Practice (GCP), E6 ICH Guidelines and other regulatory guidance documents, relevant regulations (e.g., 21 CFR Parts 312 and 314, EMA Clinical Trials Directives), and Precision Standard Operating Procedures (SOPs) as appropriate.

Essential functions of the job include but are not limited to:

• Perform document QC and indexing within eTMF for assigned studies
• Monitor document submission and timely document process, to avoid developing a backlog; escalate as needed to eTMF Management for support.
• Distribute TMF metrics. Follow-up on document in clarification and ensure these are resolved timely.
• Manage the close-out activities of assigned studies, including timeline for final document submission, wrap up of document processing, close out of all documents in close-out, requesting the eTMF export, transfer to the Client and get the Acknowledgement of Receipt.

Qualifications:

• 4-year college degree or equivalent combination of education and experience, ideally in a business, scientific or healthcare discipline.
• Minimum 5 years of clinical trial experience. Minimum 3 years of experience with TMF and/or eTMF

Other Required:

• Established experience and fluency in the Microsoft Office package of programs (Outlook, Word, Excel and PowerPoint). Ability to speak English proficiently (professional level)

Competencies:

• Demonstrates, or is able to be trained and retain a working knowledge of ICH-GCP, and relevant Precision SOPs and regulatory guidance.
• Demonstrates solid interpersonal skills. Exhibits strong self-motivation, is detail-oriented and able to work and plan independently as well as in a team environment.
• Demonstrates professionalism, as evidenced by punctuality, ability to deliver on commitments, and maintain positive interactions with internal and external stakeholders.
• Communicates both verbally and in written form in an efficient and professional manner. Demonstrates values and a work ethic consistent with Precision Values and Company Principles.

Position Summary:

The Investigator Grants Associate, Senior position is designed to be a key member of the project team while providing grant administration processing and financial support to the Project Team and Finance Teams of Precision’s clients. The position requires the candidate to be detail oriented, meticulous, with advanced organizational skills with the ability to handle large volumes of confidential financial information in a fast-paced environment.

Essential Functions of the job include but are not limited to:

• Serve as a financial member of the Project Team with the goal to contribute towards timely, efficient, and accurate preparation and tracking of site payments
• Review the financial section of the Clinical Trial Agreement (CTA) to prepare the tracking workbook for site payments on a project-by-project and site-by-site basis
• Responsible for maintaining the advance balance tracking on a project-by-project basis to ensure that sufficient prepaid funds are on-hand to make site payments
• Work with the respective Project Directors and Project Managers to provide guidance on how to populate the site payment workbook to ensure visits eligible for payment are tracked and processed
• Ensure that the investigator site payment workbook is financially calculating all fields correctly to facilitate accurate site payments
• Prepare the site payment package for the Project Director/Project Manager review and approval
• Communicate approved payments based upon the terms and conditions of the CTA within the Finance Department and this step will facilitate entry into the financial systems and payment processing
• Preparation of Aggregate Spend (Sunshine Act) Medicare/Medicaid (MMSE) reporting as applicable
• Preparation of site payment reconciliations
• Maintenance of the investigator grant dedicated mailbox
• Coach and Mentor teammates on Investigator Grants Team
• Ad hoc financial tasks and duties as assigned by the Senior Manager, Global Investigator Grants
• Provides support to the Project Team by managing the Investigator Grants pass through budget.
• Ability to collect data pertaining to patient activity at each site in the workbook use this data to:
• Create accurate client accrual
• Pay sites based on Fully Executed Clinical Trial Agreement
• Project costs to monitor overall budget health
• Ability to communicate with sites and clients via email to resolve inquiries. 
• Exhibits self-motivation, is detail-oriented and able to work and plan independently as well as in a team environment
• Ability to deliver on commitments, an understanding of the service culture and positive interactions with customers and teammates

Qualifications:

Minimum Required:

• 4-year degree or local country equivalent
• 3-year Clinical Research Experience
• Prior Accounts Payable experience in global payments.

Other Required:

• Strong analytical skills
• Excellent time management skills
• Ability to drive and meet critical deadlines
• Analyze, reconcile, and communicate financial results with all levels of project team, both internal and at the investigative sites
• Strong proficiency in Microsoft Excel
• Excellent communication skills, both verbal and written
• Extremely detail oriented and process driven 

Preferred:

• Investigator Payment Specialist, Senior background
• Exposure to investigator contracts and budgets

Skills:

• Solid working knowledge and understanding and ability to use MS Office Suite products
• Intermediate to Advance Excel skills
• Proactive communication style
• Ability to work independently, as a team player

Competencies:

• Demonstrates a working knowledge of excel for the purpose of tracker maintenance
• Resolves payment related issues and prioritizes workload to meet deadlines with little support from management
• Exhibits high self-motivation and is able to work and plan independently as well as in a team environment.
• Motivates other members of the project team to meet financial timelines and project goals.
• Focuses on continuous improvement, including the ability to make proactive assessments on how to make processes more efficient and people more effective
• Demonstrates an acceptable degree of professionalism, as evidenced by punctuality, ability to deliver on commitments, and positive interactions with customers and teammates, including good interpersonal skills
• Communicates both verbally and in written form in professional, clear, and concise manner
• Ability to handle large volumes of financial and confidential data in a highly organized manner

• Possesses practical knowledge of IT tools and systems in use by the Finance Department for tasks applicable to grant administration