Executive Assistant to Founder, Managing Partner

Pantera Capital is the first institutional investment firm focused exclusively on bitcoin, other digital currencies, and companies in the blockchain tech ecosystem. Pantera manages $3.5bn across three strategies – passive, hedge, and venture.

We are seeking an Executive Assistant to provide dedicated administrative support to the Managing Partner. This is a full-time, in-office position based across our San Juan and Dorado Beach offices. The role requires on-site presence five days per week, with attendance at whichever office the Managing Partner is working from that day.

The Managing Partner splits his time between Pantera's offices roughly:
San Juan            60%
New York City     20%
San Francisco    10%

Responsibilities:

• Proactively manage a complex calendar, prioritizing and optimizing the Managing Partner’s time
• Serve as a thoughtful gatekeeper, ensuring the Managing Partner’s time is focused on his most impactful issues
• Leverage Outlook Tasks to manage post-meeting follow-up and action items, including but not limited to data entry, drafting next steps, and tracking progress through completion ahead of subsequent meetings
• Support high-level verbal and written communication, including follow-up emails, and other correspondence to ensure clarity and alignment across stakeholders
• Maintain organized systems for data management and tracking, including both physical and electronic files
• Transcribe meeting notes accurately and manage timely follow-up actions
• Prepare daily for all meetings and events, ensuring materials, logistics, and agendas are in place
• Manage complex domestic and international travel arrangements, encompassing commercial and private aviation, accommodations, and ground transportation. Ensure all itineraries, boarding passes, and travel materials are prepared and accurate. Anticipate and resolve travel issues by monitoring flight paths, schedules, and potential disruptions to ensure seamless travel for the Managing Partner
• Work cross-functionally with teams across the organization, including Marketing and Administrative groups, to ensure alignment and smooth execution of priorities
• Develop and maintain vendor relationships while ensuring a strong understanding of local business protocols and logistics in Puerto Rico
• Execute a variety of ad-hoc assignments and personal requests, such as coordinating reservations, conducting research, and managing purchases

Qualifications:

• Bachelor's degree from University of Puerto Rico or a university in the mainland required
• Experience supporting C-level executives preferred
• Bilingual proficiency in English and Spanish preferred
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with impeccable attention to detail
• Outstanding verbal and written communication, with ability to convey information clearly and professionally
• Outstanding interpersonal skills, emotionally mature, and able to build relationships
• Proactive approach to problem-solving with strong decision-making capability
• Proven ability to handle confidential information with utmost discretion
• Strong proficiency in Microsoft Office (Outlook, Excel, Word) and Apple hardware
• Meticulous, professional, confident, sophisticated, and gracious