About the Team

The Executive Operations team is a centralized, cross-functional team that supports Opendoor's leadership and employees. We sit across two areas: Exec Ops Partners (also known as Executive Assistants) and Workplace Partners. We operate as a direct expression of Opendoor's values: Founder Mentality, Mission Over Ego, Default to AI, and Default to Open, every single day.

Our job is simple to say and hard to do well: we create the conditions for great work. That means the physical environment is excellent, the experience is seamless, and employees and guests feel genuinely welcomed.

We're operators at heart. We sweat the details, anticipate what's needed before it's asked for, and hold ourselves to a high bar on everything from a clean kitchen to a flawlessly run All-Hands.

About the Role

We're hiring a Workplace Specialist to own the day-to-day experience at our San Francisco office. This is a hands-on, in-office role — you'll be the face of the workplace, the engine behind our events, and the person employees count on when something needs to get done.

You'll manage facilities, front desk, vendors, events, and everything in between. You'll be expected to move fast, catch things before they become problems, and bring genuine care to the people and space you support. This isn't a passive role. You'll own outcomes, build relationships, and be a visible, trusted presence in the office every day.

It's a great fit for someone who is detail-oriented, hospitality-minded, and thrives in a physical, fast-moving environment. If you find satisfaction in a perfectly stocked kitchen, a smoothly run event, and a building that just works — this role is for you.

What You'll Do

Workplace Experience — Day-to-Day Operations

• Conduct thorough daily facilities checks to ensure the office consistently meets high standards for cleanliness, appearance, and functionality — across all common areas, conference rooms, kitchens, and restrooms.
• Serve as the front desk point of contact at our San Francisco office: greet employees and guests, manage visitor logistics, coordinate meeting details, and ensure the physical environment is conducive to a productive workday.
• Act as the primary point of contact for all workplace-related questions and concerns from employees, escalating or resolving with speed and care.
• Receive, sort, and distribute all incoming and outgoing mail and packages.
• Stock and maintain office supplies, amenities, and swag inventory — always ahead of what's needed, never behind.

Events & Hospitality

• Organize and execute physical event setups for internal events including All-Hands, offsites, engagement events, team-building activities, and ad hoc gatherings.
• Provide concierge-level service for meetings and events: coordinate logistics, room setup, catering, AV, and any details that make the experience exceptional.
• Assist with employee engagement for in-office employees — helping build culture through the physical experience of being at Opendoor.

Vendor & Facilities Management

• Oversee and manage office vendors, building security, and safety teams — setting expectations, monitoring performance, and escalating issues as needed.
• Supervise outside workplace contractors and ensure work is completed on time, on spec, and with minimal disruption to the workplace.
• Partner with building management on facilities issues, maintenance coordination, and compliance.
• Provide regular updates on site status and ongoing projects to management and key stakeholders.

Employee Lifecycle & Operations

• Support employee onboarding, internal moves, and offboarding — coordinating the physical logistics that make transitions smooth.
• Monitor Jira tickets to track and resolve workplace requests with a high standard of customer service and timely follow-through.
• Cross-collaborate with key stakeholders, both internal and external, to deliver the best possible workplace experience for employees and guests.

Safety & Emergency Response

• Act as a member of the emergency response team — assist with safety training, emergency preparedness, and real-time incident response. CPR certification is a plus.
• Maintain working knowledge of building safety procedures and serve as a reliable, calm resource when it counts.

Additional

Additional duties and responsibilities may be assigned on an as-needed basis through the course of normal business operations.

How We Work — What to Expect

You'll be joining a team that operates as a unit. A few things that define how we work:

• We over-communicate. Our employees and leaders are never left wondering where something stands. Silence is not a status update.
• We move as a unit. We brief each other, proxy for each other, and back each other up so no one feels a gap.
• We share information freely. What one person learns, the team learns. We trade context, patterns, and workflows because the whole team gets stronger when we do.
• We default to open. We assume good intent, ask the dumb question, and share early drafts.
• We treat each other as partners. We push back when something doesn't make sense, celebrate each other's wins, and never make a teammate's job harder than it has to be.

What You'll Bring

• 1–3 years of experience in a workplace, facilities, office operations, or hospitality role.
• A hospitality mindset — you genuinely care about the experience of the people around you, and it shows.
• Strong organizational instincts and a high bar for attention to detail. You are a planner. You like systems and checklists, and you follow through.
• The ability to prioritize and execute quickly across multiple workstreams without dropping balls.
• Clear verbal and written communication — you can work with vendors, employees, and executives with equal ease.
• Comfort with ambiguity and shifting priorities. This is a dynamic office environment where the plan sometimes changes.
• Proactive ownership. You don't wait to be asked. You see what needs to be done and do it.
• Fluency with Google Workspace, Jira or similar ticketing tools, and modern collaboration tools (Slack or equivalent).
• CPR certification is a plus.

Why You'll Love Working at Opendoor

• You'll be the heartbeat of a San Francisco office and have real, visible impact on the employee experience every day.
• You'll be on a team that takes Workplace seriously as a function — not an afterthought.
• You'll have room to grow: into more complex workplace operations, team leadership, or adjacent Executive Operations roles.
• You'll work alongside a team that supports each other, moves fast, and genuinely enjoys showing up.

Compensation & Benefits

Base pay varies by location, skills, and experience. In addition to base pay, Opendoor offers a comprehensive benefits package, including health coverage, equity, paid time off, and more.

Equal Opportunity

Opendoor is an Equal Opportunity Employer. We are committed to building a diverse and inclusive workplace and encourage all qualified candidates to apply.  The base pay range for this position is $50,000-$90,000 annually

#LI-RO

Location

This is an in-person role in the Toronto, Ontario office. Candidates must be based within a 50-mile commuting distance of the office (240 Richmond St W, Toronto, ON) and able to be physically present in the office 4 days a week. 

About the Team

The Executive Operations team supports Opendoor’s leadership. We operate as a direct expression of Opendoor’s values: Founder Mentality, Mission Over Ego, Default to AI, and Default to Open.

Our job is simple to say and hard to do well: we clear the path so our leaders move fast. We protect time, surface the right information, anticipate friction, and solve problems before they land on a leader’s desk.

About the Role

We’re hiring an Executive Operations Partner to support a senior leader out of our Toronto office, while also serving as the local point of contact for the Toronto workplace (~80% executive support, ~20% light office support).

The leader you’ll support is collaborative, fast-moving, and values directness. This role is built around a real partnership, someone who’ll push back when something doesn’t make sense and isn’t afraid to get into the details. There’s no formal playbook. You’ll build your own systems and approach from day one.

The long-term vision for this role is to use AI to automate the core operational work, which frees up your time to expand into more strategic, partnership-level responsibilities. The more you automate the basics, the more your role evolves. This isn’t a role where the work stays static.

What You’ll Do

The Operational Backbone:

• Own complex calendar management: protect focus time, flag conflicts proactively, and keep meeting cadence aligned with business priorities.
• Run end-to-end travel planning and logistics: flights, hotels, ground, itineraries, and real-time adjustments.
• Coordinate meeting logistics: agendas, pre-reads, notes, action items, and follow-ups.
• Draft emails, Slacks, and internal comms in your leader’s voice, at their standard.
• Manage expenses and Ramp submissions accurately and on time.
• Plan team events, offsites, and All-Hands from kickoff through run-of-show.

The Strategic Partnership:

• Prepare briefing docs ahead of key meetings so your leader walks in ready.
• Know your leader’s priorities well enough to say no on their behalf and reroute low-value asks.
• Anticipate what’s coming two weeks out and stage the work so your leader isn’t scrambling.
• Come with a solution, not just a problem. When you escalate, bring options and a recommendation.
• Drive cross-functional follow-through across teams, even ones you don’t own.
• Over-communicate. Your leader is never left wondering where something stands.

Toronto Office Support (~20%):

• Serve as the local point of contact for the Toronto office.
• Coordinate with building management and vendors for basic office needs.
• Support local events, team gatherings, and engagement activities.

AI and Automation:

"Default to AI" is a core value at Opendoor, and the Executive Operations team lives it. You don't need to be a developer, but you should already be an active user of tools like ChatGPT, Claude, or Gemini. We're looking for someone who is genuinely curious about new technology and is already experimenting with ways to use AI to work smarter. Over time, you'll partner with the team to automate routine tasks and expand into more strategic, high-impact work.

What You’ll Bring

• 2+ years in any role where you were the person making things run smoothly, whether that was operations, a startup, running your own business, or supporting a team.
• A partnership mindset. You view your leader as a primary stakeholder and take pride in driving their effectiveness and the broader team's impact.
• Experience in a fast-paced environment where you’re comfortable with ambiguity and shifting priorities.
• Strong execution. You can manage multiple priorities, stay organized, and care about getting the details right.
• Clear written and verbal communication. You can draft in someone else’s voice and know when to be brief vs. thorough.
• Proactive ownership. You don’t wait to be asked. You see the gap and close it.
• You’ve built or improved a system, process, or workflow because you saw something that needed fixing.
• Experience supporting a senior leader and understanding what it means to be a true partner.
• Familiarity with AI tools and a genuine curiosity about using them to work smarter.
• Judgment and discretion with sensitive information.
• Fluency with Google Workspace and modern collaboration tools (Slack, Notion, Ramp, or similar).

Why You’ll Love Working at Opendoor

• Work side-by-side with senior leaders and get real exposure to the business.
• Be on a team that treats Exec Ops as a strategic function, not back-office admin.
• Use and learn AI every day.
• Help shape the in-office experience for the growing Toronto team.
• Room to grow: as you automate the basics, your role expands into more complex leader coverage, team leadership, or adjacent operations roles.

Equal Opportunity

Opendoor is an Equal Opportunity Employer. We are committed to building a diverse and inclusive workplace and encourage all qualified candidates to apply.

#LI-LS
#LI-Onsite