Job Description

We are seeking a detail-oriented and organized Administrative Assistant to provide essential office support to our Fayetteville office. In this role, you will handle a variety of tasks that contribute to the efficient operation of our office. Your responsibilities will include responding to inquiries from both internal and external sources with standard correspondence, and directing inquiries to the appropriate individual or department as needed. You will manage data by collecting, reviewing, and updating it, as well as retrieving company records upon request and preparing records for archiving.

Additionally, you will greet visitors professionally, maintain visitor logs, and ensure a welcoming atmosphere. Handling phone calls and ensuring accurate and prompt message delivery will also be part of your duties. Moreover, you will coordinate and organize meetings, travel arrangements, and other activities to ensure smooth scheduling and logistics.

• 0-3 years’ experience in an administrative role preferred
• Excellent communication and relationship building skills
• Ability to contribute and work well on a team
• Proficient in Microsoft Office Suite products
• Strong attention to detail and process-driven

Job Description

We are seeking a detail-oriented and organized Administrative Coordinator to provide essential office support for our Denver, CO location. This role is ideal for a proactive individual who thrives in a fast-paced environment, takes ownership of daily operations, and builds strong relationships across teams.

This position provides administrative support to our Site Design team, playing a key role in ensuring smooth day-to-day operations. Responsibilities include managing routine correspondence, responding to inquiries from internal staff and external clients, and directing communications to the appropriate departments. The Administrative Coordinator will greet visitors professionally, maintain visitor logs, and help foster a welcoming office environment. Additional duties include handling incoming phone calls, delivering messages accurately and promptly, and coordinating meetings, travel arrangements, and other logistical needs to support effective scheduling and team operations.

The ideal candidate will be proficient in tools such as SharePoint, Google Workspace, Deltek, Smartsheet, Microsoft Word, and Excel, and will demonstrate strong organizational and communication skills.

Responsibilities: 

• Providing administrative support to our service teams, including scheduling, documentation, and communication.  
• Serve as the central point of contact for administrative support across multiple service teams. 
• Manage calendars, coordinate meetings, and assist with project logistics. 
• Maintain and organize documentation using platforms like SharePoint, Smartsheet, Deltek, and Google Workspace 
• Support front desk operations: greet visitors, manage calls, prepare mail, and maintain a welcoming office environment. 
• Facilitate communication between technical teams, clients, and internal departments. 
• Assist with Site Design services coordination, ensuring timely execution of tasks and deliverables. 
• Prepare reports, update project records, and support data accuracy across systems. 
• Occasionally drive to off-site locations for pickups, deliveries, or client-related errands.

You are passionate about: 

• Working collaboratively with others. 
• Having ownership in the work you do. 
• Using your talents to positively affect communities. 

What you bring to the team: 

• A passion for collaboration, organization, and making a positive impact. 
• Associate degree in business or related field preferred. 
• 3+ years of experience in an administrative or office coordination role. 
• Proficiency in Microsoft Office Suite, Google Workspace, SharePoint, Smartsheet, and Deltek (or similar platforms). 
• Exceptional communication skills and a customer-focused mindset. 
• Strong attention to detail and ability to manage multiple priorities. 
• Ability to build trusted relationships across teams and with clients. 
• Problem-solving skills and a proactive approach to challenges. 
• Physical requirements include the ability to lift and transport up to 30 pounds.

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Job Description

We are seeking a detail‑oriented and highly organized Administrative Coordinator to support project operations, office administration, and team coordination at our Des Moines, Iowa location. This role is ideal for someone who thrives in a dynamic environment, takes ownership of operational processes, and builds strong working relationships across teams. You will play a key role in project setup, contract administration, document production, scheduling, communication, and office operations. The ideal candidate will be proficient with platforms such as Deltek, Smartsheet, SharePoint, Google Workspace, and Microsoft Office.

Responsibilities: 

• Maintain and organize documentation, project folders, and permissions using platforms such as SharePoint, Smartsheet, Deltek, and Google Workspace.
• Facilitate communication between technical teams, clients, and internal departments.
• Prepare reports, update project records, and support data accuracy across systems.
• Occasionally drive to off‑site locations for pickups, deliveries, or client‑related errands.
• Provide front desk support by welcoming visitors, managing calls and mail, and coordinating with vendors as needed.
• Coordinate and schedule meetings, video calls, travel, and logistics for events, trainings, and client gift preparation.
• Prepare, track, and organize contracts, proposals, amendments, and related documents while ensuring compliance with corporate standards.
• Produce and format meeting minutes, agendas, reports, PowerPoint decks, and other client‑ready deliverables.
• Support technical teams with document quality control and formatting needs.
• Assist with office events, committee activities, office moves, furniture layouts, and vendor coordination.
• Support implementation of updated administrative procedures and contribute to efficiency improvements and onboarding enhancements.

You are passionate about: 

• Working collaboratively with others. 
• Having ownership in the work you do. 
• Using your talents to positively affect communities. 

What you bring to the team: 

• A passion for collaboration, organization, and making a positive impact. 
• Associate degree in business or related field preferred. 
• 3+ years of experience in an administrative, project coordination, or office operations role.
• Proficiency in Microsoft Office Suite, Google Workspace, SharePoint, Smartsheet, and Deltek (or similar platforms). 
• Strong verbal and written communication skills with a proven ability to deliver exceptional customer service.
• High attention to detail and the ability to manage multiple priorities in a fast‑paced environment.
• Ability to build trusted relationships with internal teams, leadership, and clients.
• Problem-solving skills and a proactive approach to challenges. 
• Physical requirements include the ability to lift and transport up to 30 pounds.

#LI-DNP