Nova 401(k) Associates, a certified great place to work, is hiring an Accounting Manager.  Nova 401(k) Associates is a third-party administrator for 401(k) plans headquartered in Houston, Texas.  Nova 401(k) Associates and its sister companies are quickly growing and largely recession-proof. 

Our Accounting Manager will supervise two professionals and will be responsible for ensuring that timely monthly financial reports are prepared for three companies.  The Accounting Manager position is currently our highest accounting position, so we are looking for an individual who can run an accounting department without constant supervision, deal with shareholders and the board, and possibly be promoted to controller in the future.

Responsibilities:

• Develop and document accounting procedures
• Supervise, train, and mentor accounting team on all accounting functions
• Monitor and ensure timely payment of invoices by staff
• Review and perform general ledger account analysis and reconciliations (research and correct discrepancies as appropriate)
• For primary smaller company, maintain books on a cash basis
• For one smaller company, apply GAAP Principles to develop and maintain appropriate accounting accuracy and controls
• Collaborate with technology department and management to automate accounting processes where feasible
• Complete, in a timely manner, month-end and year-end financial statement close including journal entry preparation and balance sheet reconciliations
• Work in a shared service model for several related companies
• Work collaboratively with revenue/invoicing department
• Work collaboratively with tax and compliance departments
• Perform other related job duties as assigned
• Champion company values, policies, and initiatives
• Coordinate without accountants as necessary
• Direct additional accounting department responsibilities such as:
  • Property & casualty renewals
  • Worker’s Compensation audit
  • Property tax renditions
  • Processing 1099’s
  • Vendor Management policy and annual vendor reviews

Qualifications:

• Degree in accounting at undergraduate or graduate level
• 15 + years of accounting experience (multi-entity preferred)
• CPA preferred
• Strong understanding of cash and accrual accounting
• Experience with QuickBooks Online and/or Intuit
• Experience reviewing work of junior staff
• Supervisory experience (experience supervising remote staff a plus)
• Experience in developing and maintaining procedures
• Experience in small to mid-sized professional services firms (such as law firms, accounting firms, etc.) a plus
• Excellent written and oral communication skills
• Experience with S-corporations a plus
• Experience with ChargeOver (or other SAAS billing), and Bill.com a plus

Compensation and Benefits:

• Base Salary $120,000-$150,000
• Salaried, exempt
• Medical, dental, disability, and life insurance
• Paid time off
• 401(k) plan with employer match

Work Location/Hours:

• Hybrid (1 day per week in office)
• Must be able to work from our Houston, TX office located at 10777 Northwest Freeway Suite 440 Houston, TX 77092
• Must work from USA and be authorized to work for any US employer
• We will supply all necessary computer equipment
• 37.5 hour work week

                                       We get it. We listen. We communicate.

Do you enjoy problem solving and working with multiple software systems? Nova 401(k) Associates, a certified Great Place to Work, is hiring a Staff Accountant IV.

A significant portion of this role involves navigating different platforms, running multiple reports to research issues, and troubleshooting sync issues between systems. While this is an accounting position, a large amount of time is spent problem solving—tracking down transactions, reconciling data across systems, and identifying where issues originate. With the volume of data flowing between Nova’s various software programs, it is essential that the person in this role is highly organized, proactive, and comfortable learning new systems quickly.

Responsibilities:

• Own reconciliations across multiple entities and systems 

• Ensure alignment between billing, cash, and general ledger  

• Investigate and resolve discrepancies across systems 

• Maintain accurate general ledger and support month-end close  

• Perform cross-system reconciliations (accounting, billing, payroll, payments) 

• Monitor data integrity and troubleshoot system/data issues 

• Identify and resolve missing or misclassified transactions 

• Maintain balance sheet schedules and intercompany accounts 

• Review journal entries and support accounting workflows 

• Reconcile payroll, benefits, and related billing 

• Improve processes, controls, and documentation 

• Review work prepared by junior accountants 

• Collaborate with AR, tax, and other internal teams 

• Support audits, compliance reporting, and insurance renewals 

• Create and maintain written procedures  

Qualifications:

• Bachelor’s degree in accounting or finance  

• 7 + years of accounting experience (multi-entity preferred) 

• Strong understanding of cash and accrual accounting 

• Advanced reconciliation and problem-solving skills  

• Experience reviewing work of junior staff 

• Experience in developing and maintaining procedures 

• Experience in small to mid-sized professional services firms 

• Excellent written and oral communication skills 

• Experience with S-corporations a plus 

• Experience with QuickBooks Online, ChargeOver (or other SAAS billing), and Bill.com a plus 

• Self-starter with strong ownership mindset and attention to detail 

Compensation and Benefits:

• Base Salary $100,000-$120,000
• Salaried, exempt
• Medical, dental, disability, and life insurance
• Paid time off
• 401(k) plan with employer match

Work Location/Hours:

• Hybrid (3 days in office during training period, 1 day in office after training period)
• Must be able to work from our Houston, TX office located at 10777 Northwest Freeway Suite 440 Houston, TX 77092
• Must work from USA and be authorized to work for any US employer
• We will supply all necessary computer equipment

                                       We get it. We listen. We communicate.

Administrative Fiduciary Services, Inc. 'AFS' (www.afs316.com) is a 3(16)-firm headquartered in Houston, Texas. We provide 3(16) fiduciary services for all types of qualified retirement plans including, 401(k), Profit Sharing, and Cash Balance Plans. We are located at 10777 Northwest Freeway, Suite 440, Houston, TX 77092.

We are looking to fill a Distribution Specialist position. Although welcome, industry experience is not necessary and paid training will be provided. Upon hire, candidates will be required to successfully complete the NIPA Distribution Administrator and Loan Administrator Certificates. For additional information on the Distribution Administrator and Loan Administrator Certificate Program, please visit NIPA’s website at www.nipa.org.

Job Summary: The person in this position completes requests for loans, in-service distributions, termination distributions They handle participant inquiries and plan sponsor inquiries associated with this task. They coordinate loan default reports, Minimum Required Distributions, and other related tasks. The person in this position tracks and reports on the progress of all requests and gives information to participants, plan sponsors, and brokers, as necessary. Training will be provided, but the successful candidate should be comfortable learning independently.

Job Responsibilities:

• Prepare distribution and loan packages from start to finish, including vesting verifications for daily recordkept plans
• Identify loan defaults and MRD from reports online or provided by plan sponsors
• Assist participants, clients, and/or financial advisors with distribution and loan issues/inquiries
• Update account managers, management, and plan sponsors as necessary on requests and progress
• Serve as backup for answering the AFS participant services line
• Possess a general understanding and interpretation of plan documents regarding distributions and loans
• Serve as a backup for data entry
• Continue training on loan, distribution, and other 401k issues
• Pursue and attain NIPA's Distribution Administrator and Loan Administrator certificates
• Remain up to date on AFS' Cyber security procedures and training
• Establish solid working relationships with all vendors and plan sponsors to ensure open and accurate communication
• Perform other related duties as required

Qualifications:

• Bachelor’s degree
• Bilingual speaking a plus
• Knowledge of modern office procedures and methods including telephone communications, office systems, and record keeping
• Working knowledge or ability to quickly grasp concepts of reading, reviewing, and understanding plan documents
• Knowledge of modern business communication, including style and format of letters, memorandum, minutes, and reports
• Ability to use a personal computer
• Proficiency in MS Excel and MS Word
• Ability to establish priorities, work independently, and proceed with objectives without supervision
• Ability to handle and resolve recurring problems
• Superior organizational and coordination skills
• Flexibility, adaptability, and ability to multi-task

Compensation and Benefits:

• Base Salary $42,000 - $52,000
• Salaried, non-exempt
• Medical, dental, disability, and life insurance
• Paid time off
• 401(k) plan with employer match

Work Location/Hours:

• Must be able to work from our Houston, TX office 
• You may choose a start time between 7:30 am and 8:30 am CST. You must start at the same time everyday.