About the Role

Our Payroll Manager will be part of the NAMER payroll team responsible for preparing, processing and maintaining US payroll for assigned entities within Monks. This is a role for someone curious to learn more and willing to innovate. The Payroll Manager will take pride in everything they do and embody these values to create an inclusive first-class unique employee experience that is true to Monks. 

The Payroll Manager will partner with the Senior Manager, Payroll in processing payroll for 500-600 full-time and part-time employees, in addition to our contingent/freelance teams. This position will administer both semi-monthly and bi-weekly payroll ensuring that pay is processed on time, accurately and in compliance with regulatory requirements. 

Responsibilities:

• Own the payroll function and serve as the main point of contact for all payroll related matters
• Process bi-weekly and semi-monthly payrolls, final and ad-hoc disbursement of multi-state payroll in Ceridian, including, but not limited to garnishments, tax liens, deductions, benefits, terminations and taxes for the US 
• Manage workflows to ensure all payroll transactions are processed accurately and in a timely way
• Ensure payroll tax returns are filed accurately, timely and in compliance with tax authorities
• Reconcile payroll prior to transmission and validate confirmed reports
• Work closely with the HR People team as well as our international finance and payroll teams.
• Facilitate audits and work with our tax advisors on all state and federal payroll tax matters to ensure the Company is compliant in all the latest tax developments and legislations
• Perform payroll analysis and research as required
• Conduct periodic audits of all payroll records and assist in preparing payroll and financial audits
• Collaborate with other teams on cross-functional payroll matters and provide company-wide training on payroll policies and procedures
• Assist in ad hoc projects such as documenting workflows, registering in new states for payroll taxation, improving processes/procedures, and system implementations
• Coordinate with Finance in the recording of payroll and 401 (k) transactions within agency's financial platform
• Receive, review and process freelancer/contractor invoices, benefits invoices, and other semi-monthly/monthly billings 
• Maintain and update our HRIS and payroll systems data to include new hires, terminations, promotions/salary changes, title changes, benefits, and garnishments
• Handle sensitive information with the highest degree of integrity and confidentiality
• Serve as the point of contact for payroll related inquiries

About You

The essentials:

• 5 years of experience processing medium to large size company payroll
• Experience with processing multi-state payroll
• Experience with G Suite, including Google Drive, Google Docs, and Google Sheets, is a plus
• Experience with Ceridian/Dayforce and Workday is a plus
• Excellent verbal and written communication skills
• Excel in analytical and problem solving skills
• Strong work ethic and ability to adapt to rapidly changing environments
• Ability to multi-task with attention to detail and minimal supervision

At Monks, we believe in fostering an environment where a diversity of perspectives can thrive. We proactively work to design hiring processes that promote equity and inclusion while mitigating bias. We celebrate diversity and are committed to building a team that reflects the communities we serve. We welcome and encourage qualified applicants, from all backgrounds, who are excited to contribute to our mission.  

This role is subject to our Return to Office (RTO) policy. If you reside within a commutable distance of one of our office locations, you will be expected to work from the office a set number of days per week. The specific details, including the number of required office days, will be in accordance with the company’s then-current RTO policy, which is subject to change from time to time.

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About the Role

Now, about the opportunity: In this supporting Client Finance position at Monks, you are a trusted finance expert supporting one or more Account Leads and a Client Finance Lead. You will develop an understanding of the client team’s business priorities, drive continuous financial improvements and maintain billing & reporting accuracy for the business. This is a role where you’ll partner across the global finance and operations teams as an advocate for process and an integrator of teams. You will be a liaison between regional invoicing teams and your client team, reporting into a Client Finance Lead supporting North America business. Our ideal candidate is a fast and flexible go-getter who jumps on new opportunities, with a natural aptitude for collaboration and a strong grounding in finance. 

Responsibilities:

• Specific activities will span everything from: MSA/SOW contract reviewing, client invoicing, project financial tracking, employee utilization tracking, vendor management and reconciliation, variance commentary writing, margin analysis, completing client/internal reporting templates
• Support annual budgeting, monthly forecasting and close to guide strategic and tactical decision making
• Analyze information and deliver insights to make initiatives more efficient and effective 
• Support key account leaders through analytics, reporting, and regular meetings 
• Provide analysis of trends and forecasts and recommend actions for optimization
• Accurately track actual versus forecasted expenses
• Be a finance and operations system expert

About You

The essentials:

• 1+ years of experience in Client Finance, FP&A or similar Finance/Accounting position
• Accounting/Finance degree with knowledge of accounting principles and applications 
• Finance experience with the Professional services industry a plus (Agency, Consulting etc)
• Advanced knowledge of Excel/Google spreadsheets 
• Self-driven and able to complete month end tasks with minimal oversight 
• Problem solver who can consistently think outside of the box to develop solutions to accounting/reporting challenges 
• Detail-oriented with a commitment to accuracy and quality
• Familiar with accounting software (Netsuite is our ERP)

At Monks, we believe in fostering an environment where a diversity of perspectives can thrive. We proactively work to design hiring processes that promote equity and inclusion while mitigating bias. We celebrate diversity and are committed to building a team that reflects the communities we serve. We welcome and encourage qualified applicants, from all backgrounds, who are excited to contribute to our mission.  

Monks is committed to ensuring equal access and participation for people with disabilities. We are committed to treating people with disabilities in a way that allows them to maintain their dignity and independence. We believe in integration, and we are committed to meeting the needs of people with disabilities in a timely manner. We will do so by removing and preventing barriers to accessibility and by meeting our accessibility requirements under local accessibility laws

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