Job Summary

The Assistant Project Manager supports the Project Manager in all daily responsibilities, including managing the financial lifecycle (change order management, billing, receivables, subcontractor payments) and document control. This fast-paced role requires strong attention to detail and the ability to work effectively under pressure.

Responsibilities and Duties

• Execute all administrative and financial tasks related to project management, including insurance coordination, billing, change order management, profitability tracking, and project closeouts
• Manage the complete change order process, from scope review and pricing solicitation to packaging and presenting accurate change order requests
• Oversee billing activities, including setup, issuance, tracking receivables, and coordinating subcontractor payments
• Support the Project Manager in understanding and communicating project impacts, including delays and scope changes
• Have the general ability to process submittals, RFIs, and other essential construction administration documents with proficiency
• Assist with the administrative aspects of the monthly requisition process, ensuring accuracy and timeliness
• Utilize JRM’s ERP and construction management software to maintain project documentation and financial records
• Work independently with minimal direction on small to medium projects or collaborate with Senior Project Managers on larger, complex projects
• Demonstrate general aptitude in reading and interpreting construction documents and supporting field operations
• Maintain effective communication with project teams and stakeholders regarding project status, changes, and financial impacts

Qualifications and Skills

• Bachelor’s degree in construction management or a related field
• Minimum of 3 years of relevant experience, ideally including 1-2 years in a field-based role
• Resourceful, driven, and self-motivated with strong financial and organizational skills
• Proven ability to multitask and manage detailed financial responsibilities
• Excellent time management and ability to work effectively under deadline pressure
• Proficient in reading and interpreting commercial construction plans and specifications

Computer Systems

• Microsoft Office (Excel, Word, PowerPoint, and Outlook), Timberline (preferred but not required), On-Screen Takeoff (preferred but not required)

Salary Information

• To the extent this position is performed in New York City, the annual salary range for this role is $90,000 - $125,000.

#LI-OnSite

Job Summary

The Project Manager is a key figure of the project team, responsible for the overall success of a project. The incumbent must possess excellent leadership skills, as well as be able to successfully set, observe and re-evaluate project priorities frequently.

Responsibilities

• Responsible for overseeing the efforts of all project activities and personnel.
• Coordinate with Estimating Department to formulate award schedule for trades during pre-construction.
• Acquire a thorough understanding of project requirements and objectives; review all project documents, including drawings, specifications, contracts, scope of work, and construction schedule and manage compliance with these requirement and objectives.
• Coordinate and facilitate both internal and building kick-off meeting with all key participants.
• Prepare and issue project documents including progress reports, detailed project schedule updates, and financial/budget updates.
• Maintain good relationships with owners, subcontractors, unions and other interested parties. Initiate periodic meetings and other forms of communication with project team members and/or client as appropriate, to acquaint them with unresolved problems and to ensure an adequate degree of coordination as needed between disciplines.
• Forecast and track the amount of labor, managerial and material costs necessary to complete a project.
• Perform project status reviews by monitoring project schedule, submittal/RFI logs and open items
• Monitor project scope for changes affecting budget and/or schedule; identifies cause, advises client, and negotiates changes in fee as appropriate.
• Manage project budget, minimize, and track expenses; provide finance reporting as needed.
• Ensure timely and accurate invoicing, monitor receivables for project as well as subcontractor pay schedule.
• Ensure subcontractors provide certificates of insurance that meet contractual requirements prior to mobilization.
• Resolve subcontractor claims during subcontractor close-out period.
• Ensure punchlist completion and Department of Buildings sign off.
• Organize and deliver project close-out/As-Built documents.

Qualifications

• At least five years of relevant experience as a Project Manager, preferably experience building for city and/or state agencies
• Must have strong client relations skills and a collaborative disposition
• Demonstrate proficiency in reading commercial construction plans and specifications
• 10-Hour OSHA Construction Safety and Health Certification is a plus but not required
• 4-Hour Supported Scaffold User Certification is a plus but not required

Computer Systems

• Microsoft Office (Excel, Word, PowerPoint, and Outlook), Procore (preferred but not required), and Timberline (preferred but not required)

Salary Information

• To the extent this position is performed in New York City, the annual salary range for this role is $150,000 - $225,000.

Note: The comp range and the description are for ALL levels of Project Manager (Public Sector)!