Role

As an Executive Business Partner (Lead) at Intrinsic, you are the Strategic Architect of our leadership operations and a driving force behind our administrative community. Partnering directly with senior VPs, you use independent judgment and absolute discretion to prescribe operational improvements, navigate highly complex stakeholder landscapes, and prevent organizational collisions before they materialize.

Your mission is to construct a predictive operational ecosystem. By engineering advanced AI workflows to absorb transactional administrative burdens, you create the personal bandwidth to act as an essential cross-functional bridge builder, maintaining exemplary organizational trust while keeping our engineering and leadership workstreams completely synchronized.

How your work moves the mission forward

• Architect Executive Operations: Propose, design, and implement operational structures that optimize the time, focus, and effectiveness of your executive leaders.
• Cultivate Exemplary Trust: Act as an expert liaison between leadership and vital internal pillars (Finance, People Team, Legal), ensuring meticulous policy compliance and frictionless communication.
• Deploy Advanced AI Automation: Build custom prompt configurations and automated scripts to manage high-volume scheduling, routine comms loops, and logistical datasets.
• Own High-Stakes Corporate Programs: Serve as the Directly Responsible Individual (DRI) for major corporate initiatives, large-scale culture projects, and global team offsites, managing full lifecycle execution and budget governance.
• Anchor the Administrative Community: Elevate the capabilities of the wider partner ecosystem, establishing best practices and earning the team's respect to act as a trusted operational mentor.

Skills you will need to be successful

• Feedback Resiliency & Style Adaptability: Proven comfort and effectiveness partnering with high-candid, direct leadership styles; ability to receive and constructively integrate feedback regarding behavioral approach ("the how") as well as tactical results ("the what").
• Systems-Level AI Proficiency: Demonstrable experience applying LLMs (such as Gemini) and workflow automation to systematically optimize executive schedules, track project statuses, and summarize complex business datasets.
• Corporate Policy Fluency: An expert understanding of corporate procurement, expense management, and compliance frameworks to safeguard team processes and minimize cross-functional friction.
• Dual-Track Prioritization: Outstanding capacity to direct large-scale, multi-departmental culture projects simultaneously with high-touch daily executive support without a reduction in quality or precision.
• Operational Depth: Minimum of 5 years of direct executive business partnership within a fast-moving technology or international corporate ecosystem.
• Systems Thinking & Digital Transformation: Ability to map manual operational bottlenecks across a matrixed engineering organization and convert them into scalable, automated, self-sustaining workflows.

Skills that will differentiate your candidacy

• Advanced AI Workflow Orchestration: Ability to build enterprise-grade automation loops, create bespoke executive "Persona Libraries" to streamline communications, and apply AI tools inside data systems to capture hidden organizational time blocks.
• AI Output Auditing: Exceptional critical thinking skills required to audit AI-generated assets for tone-deafness, contextual hallucinations, or formatting anomalies before they reach executive visibility.
• High-Stakes Stakeholder Diplomacy: Experience serving as an executive's surrogate in high-pressure or external-facing environments, with the emotional intelligence to navigate complex matrixed teams and protect the leadership brand during transitions.
• Strategic System Building: A track record of turning custom, one-off event successes (e.g., global retrospectives or cultural events) into scalable, documented playbooks utilized across an entire company division.

Role

As an Administrative Business Partner at Intrinsic, you are the strategic "bridge builder" at the intersection of our Engineering, R&D, and Commercial teams. Supporting three highly collaborative leaders, you act as an Impact Multiplier who synchronizes internal rhythms and serves as a vital liaison for high-stakes external partners and customers. Your mission is to build the "Automated Executive" by using AI and systems thinking to handle the "interruptions" (scheduling, travel, and routine comms), allowing you to focus on the "discretion"—navigating complex stakeholder relationships and preventing strategy collisions before they occur. Unlike a traditional gatekeeper, you are a facilitator who protects leadership bandwidth while ensuring the team remains accessible and mission-aligned.

How your work moves the mission forward

• Synchronize High-Collaboration Teams: Connect the dots between Engineering, R&D, and Commercial workstreams to ensure alignment and prevent operational bottlenecks.
• Manage High-Stakes External Moats: Act as a professional liaison for industrial partners and customers, ensuring external stakeholders feel heard and prioritized.
• Build the Automated Executive: Develop and deploy Gemini prompts and automated workflows (Apps Script) to streamline travel, expenses, and routine communications.
• Strategic Shadowing: Proactively analyze upcoming leadership cycles to identify "energy drains" or logistical bottlenecks 48 hours in advance.
• Execute Strategic Partner Tasks: Manage complex facilities coordination and medium-to-large scale projects that sustain Intrinsic’s cultural and operational excellence.

Skills you will need to be successful

• AI Proficiency: Demonstrable experience using LLMs (like Gemini) to automate manual workflows, draft high-stakes communications, and build "Persona Libraries".
• Systems Thinking: Ability to identify patterns in organizational friction and implement scalable, automated solutions.
• Strategic Liaison Skills: Experience managing high-stakes relationships with external partners and customers with high EQ and discretion.
• Multi-Lead Prioritization: Proven ability to support multiple executives simultaneously without compromising quality or responsiveness.
• Operational Mastery: Minimum of 5 years of direct executive support experience in a fast-paced environment.

Skills that will differentiate your candidacy

• Advanced AI Workflow Orchestration: A standout candidate doesn't just "use" Gemini; they build systems with it by creating Persona Libraries to automate routine communications and using tools like Apps Script to build a "Digital Twin" for the executives they support.
• Strategic "Bridge Building" & Synthesis: The ideal candidate has a proven track record of connecting the dots between disparate departments, such as Engineering and Commercial teams, to prevent strategy collisions while protecting leadership time.
• High-Stakes Stakeholder Diplomacy: Differentiating candidates act as an Executive's surrogate in external-facing environments, managing high-stakes relationships with industrial partners and customers with high EQ, navigating office politics, and protecting the executive’s brand during crises.
• Critical Thinking in Ambiguity: Candidates should be able to navigate "stress test" scenarios where there is no single correct answer, particularly when managing conflicting priorities between Engineering, R&D, and Commercial leaders.
• Technical Curiosity & Systems Thinking: A differentiator is the ability to use advanced features within Google Workspace (e.g., Gemini in Sheets) to analyze trends or identify "logistical bottlenecks" 48 hours before they occur.
• AI Output Auditing: In high-stakes environments, the ability to audit AI outputs for "hallucinations" or tone-deafness is a critical moat that ensures communications remain professional and accurate.