Position Summary:

The Collections Manager is responsible for overseeing and managing the firm’s client receivables and collections process, with a focus on timely cash flow, identifying and managing problematic inventory, and building strong client and partner relationships. This role reports directly to the Director of Revenue Management while working closely with attorneys, billing department, the CFO and COO.  The Collections Manager will be expected to build and collect the monthly projected accounts receivable invoices as well as addressing client billing concerns, implement effective collection strategies consistent with firm policies.

The Collections Manager proactively monitors aged receivables, facilitates communication between attorneys and clients, negotiates payment arrangements when appropriate, and ensures accurate documentation and reporting of collection activity. This role also contributes to process improvements and reporting by using data driven analytics.

Principal Duties and Responsibilities:

• Utilize the customized 3E Collections Module to create each month’s revenue projection to measure against the Firm’s budgeted revenue, and to identify potential shortfalls in the monthly projection.
• Schedule monthly in-person or Teams meetings with billing partners to review each individual’s inventory and solidify collections for the month.
• Meet weekly with CFO and COO to report on projections and any potential issues that may impact collection results.
• Negotiate client settlements with advice and consent of the billing attorney and the COO.
• Prepare detailed impact for write-off of accounts receivable adhering to the firm’s approval policy.
• Assist in transitioning matters handled by departing attorneys to other attorneys of the Firm; determine which matters are inactive to facilitate matters to be closed where appropriate; work with the departed attorney to collect open invoices.
• Review billing department e-billing audit report to collectively address potential problems that may disrupt the revenue cycle.
• Communicate with clients to obtain payment allocation details.
• Research discrepancies in payment amounts versus amount owed. Correspond with billing attorney and client where approved. 
• Coordinate with billing coordinators and/or billing attorney to determine timing of payment for closing transactions.
• Continue to innovate and improve the collections process.
• Perform other tasks as assigned.

Position Specific Skills and Requirements:

• Advanced proficiency in Microsoft Excel with pivot tables and v-lookup and ability to manipulate and analyze numbers within complex spreadsheets. - Required
• Advanced proficiency in Word, 3E and Electronic Billing Systems. - Preferred
• Excellent time, task management and organizational skills.
• Proven ability to manage and reduce aged receivables while maintaining positive attorney and client relationships
• Solid understanding of client billing cycles, fee arrangements, and payment terms
• Ability to interpret financial data and present clear, actionable reporting to finance leadership
• Flexibility to adapt to changing priorities in a fast‑paced, deadline‑driven environment

Education and General Requirements:

• Bachelor’s degree (B.A./B.S.) from a four-year college or university required; degree in Business, Accounting or Finance preferred.
• 5+ years of law firm experience in Collections, at a mid-sized or large law firm.
• Hybrid schedule: minimum of 3 days per week working in-person in the HHR NYC office.
• 5 days in office beginning Monday after Thanksgiving through Dec 31^st

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, or protected veteran status. VEVRAA Federal Contractor.

Position Summary:

• Preparation of partner distribution schedule for file upload
• Maintain partner paid-in capital schedules and return of capital
• Responsible for the preparation of various state property tax returns and use tax returns
• Assist Director of Taxation with tax schedules for the Partnership federal tax returns
• Reporting Structure: Reports to Director of Taxation

 Principal Duties and Responsibilities:

• Preparation of partner distribution schedule on monthly basis and as required for upload to payroll service provider (ADP) 
• Responsible for partner deductions including deductions for retirement contributions
• Preparation of senior counsel payments on monthly basis
• Preparation of retirement payment schedule on monthly basis
• Maintain partner paid-in capital schedule on monthly basis and prepare return of capital on quarterly basis
• Maintain partner address schedule for preparation of partner K-1’s
• Reconcile intercompany general ledger accounts
• Provide foreign office with intercompany vendor invoices
• Preparation of various state property tax returns on annual basis
• Preparation of various state sales and use tax returns on quarterly basis
• Preparation of fixed asset tax depreciation schedules using FAS depreciation software
• Preparation of various partner deductions for tax return and K-1’s
• Provide partner distribution schedules for auditors (interim and year end audit)
• Assist Director of Taxation with projects as needed

Position Specific Skills and Requirements:

• Knowledge of Elite (3E) Accounting Software, Business Intelligence and/or FAS depreciation software program knowledge is a plus
• Advanced proficiency with Excel

Education and General Requirements: 

• BA or BS in Accounting, Finance or Business required
• 2-3 years of relevant experience required
• Partnership Accounting experience is strongly preferred
• Analytical and Organizational Skills with attention to detail
• Ability to multi-task and prioritize schedule for due dates
• Hybrid schedule (minimum of 3 days per week in-person in the NY Office)

Position Summary:

This position reports to the Supervisor of Billing in the New York Office.  The Billing Coordinator will be responsible for all aspects of client billing. The candidate will also be responsible for reviewing and implementing client guidelines and special billing arrangements. The coordinator should demonstrate exemplary customer service and interpersonal skills as well as strong analytical skills and critical thinking. The candidate should also have excellent writing and oral communication skills, be self-motivated, able to work independently and multi-task. Must be flexible for overtime. 

Principal Duties and Responsibilities:

• Review matter set up to ensure proper coding and compliance with client billing guidelines, including rates, task codes and ebilling. Proactively follow with timekeepers/assistants, ebilling vendor and clients as needed.
• Provide budgets, billing forecasts and ad hoc reporting to clients and management.
• Process client bills, including, but not limited to, proforma generation, narrative edits, task codes, creating ledges files.
• Proactively follow up on past due invoices, including communicating with attorneys, clients and Director of Collections.
• Submit ebills, resolve rejections/adjustments, following through until invoices are paid, working through ehub and various ebilling sites.
• Act as the main point of contact for all billing related questions or concerns for assigned attorneys, clients and management.

Position Specific Skills and Requirements:

• Experience with Elite/Aderant preferred, 3E a plus.

Education and General Requirements:

• Bachelor's degree from a four-year college or university; Business, Accounting or Finance major preferred.
• 0-4 years of experience

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, or protected veteran status. VEVRAA Federal Contractor.