The Traveling Compliance Specialist ensures compliance with all agencies, funding, and regulatory agreements. They help tenants, across multiple Fairstead properties, maintain affordable housing through certification and recertification annually. The Traveling Compliance Specialist ensures tenants with rent arrears or lease violations are brought to the attention of the Property Manager and compliance team.  

RESPONSIBILITIES: 

• Develop a schedule for implementation the occupancy cycle, unit inspections, apartment availability, interviewing applicants, required verifications/documentation and tenant selection. 

• Enforce occupancy policy and procedures in accordance with regulatory agreements. 

• Implement initial, interim, and annual lease process for all units; coordinate with the compliance team to ensure all subsidy information for the resident is appropriately communicated. 

• Initiate communication to the compliance team for residents out of compliance with rent or house rules. 

• Organize files to support the tracking of all resident related housing court actions. 

• Maintain an accurate and orderly system of office records and tenant files in accordance with Fairstead regulations and agreements; maintain confidentiality as required. 

• Prepare resident move-in packages for the compliance team to review and approve. 

• Provide task supervision as requested by the Property Manager for maintenance and on-site security. 

• Develop and maintain positive relationships with all residents. 

• Complete and/or assist with completing housing program requirements such as Annual Owner’s Certification and monitoring agency file reviews and site inspections. 

• Execute requirements per Fair Housing regulations, Section 504 Act, and Certified Occupancy Specialist programs, HDC, HPD, HCR (Homes and Community Renewal), and HUD. 

• Actively participate in all necessary training to ensure that sites maintain compliance with Project-Based Section 8 programs as well as HPD, HDC and other government agency programs that have oversite to properties. 

• Assist Property Managers and Fairstead staff in developing responses to requests from third-party monitoring agencies. 

• Provide superior customer service to residents and prospective residents by promptly responding to all incoming calls, messages, and emails in a professional, respectful manner. 

• Travel required. 

• Perform other duties as assigned. 

BENEFITS: 

• Generous employer contribution for Medical Insurance through Meritain Health. 

• Employer Paid Vision Plans. 

• Company Matched 401(k) Retirement Plan: 100% of the first 3%; 50% of the next 2%. 

• 12+ paid Holidays. 

• 15 days of PTO. 

• 7 Sick days. 

• Employer Paid Life Insurance. 

• Flexible Spending Account. 

• Nationwide Pet Insurance. 

• Disability Insurance. 

• Laser Correction Discount. 

• Employee Discounts on appliances, apparel, and more. 

QUALIFICATIONS: 

• Bachelor’s degree required. 

• Five (5) years recertification experience in Project-Based Section 8. 

• Advanced knowledge of HUD policies and procedures. 

• Proficient in MS Office, HUD EIV/TRACS, and HUD MOR requirements. 

• Yardi experience required. 

• Bilingual (English/Spanish) is preferred. 

• Willing to make regular on-site visits. 

• LIHTC experience is a plus. 

• Affordable Housing certifications such as AHM, COS, TaCC, HCCP) preferred. 

• Able to effectively present information and respond to questions from management, vendors, and associates. 

• Adhere to tight deadlines and quick turnaround for deliverables. 

• Ability to work collaboratively in a dynamic environment where adaptability is imperative. 

• Strong written and oral skills. 

• Accurate with a strong attention to detail. 

• Proficient in Microsoft Office Suite. 

Fairstead is seeking a Compliance Manager to join our on-site property management team. In this role, the Compliance Manager is responsible for maintaining compliance with the Housing Authority, executing effective annual administrative operating cycles, ensuring all requirements are completed, and liaising with the residents, housing authorities, and other stakeholders to maximize economic outcomes, and minimize operational risks. 

RESPONSIBILITIES: 

Portfolio & Certification Management

• Manage compliance activities for an assigned portfolio of residential units within a designated geographic area.
• Review and approve move-ins, initial certifications, interim recertifications, terminations, and move-outs within 48–72 hours.
• Monitor and track recertifications to ensure timely completion and accuracy.
• Review annual certifications and resolve discrepancies related to income, employment, or zero-income households.
• Enter corrections, comments, and approvals in Yardi and RealPage (OneSite).
• Collaborate with Community Managers, Assistant Community Managers, and Recertification Specialists to resolve compliance issues.

Audit & Reporting Oversight

• Lead preparation for Management and Occupancy Reviews (MORs), LIHTC compliance audits (for blended sites), and investor audits.
• Conduct bi-weekly meetings with site teams to review recertifications, discrepancies, and upcoming audits.
• Partner with Accounting and HAP Specialists to resolve tenant ledger, rent, and voucher discrepancies.
• Prepare and submit biweekly compliance workbooks, including outstanding recertifications and EIV discrepancies, to the Director of Compliance and site staff.
• Participate in weekly compliance leadership meetings to review portfolio status, challenges, and upcoming audit requirements.

Team Support & Communication

• Create and manage Teams communication groups for assigned sites to provide ongoing support and real-time guidance.
• Ensure site staff complete monthly and 90-day EIV reports and resolve discrepancies promptly.
• Provide backup coverage when compliance team members are out.
• Mentor and train site staff to ensure compliance with program regulations and audit readiness.

Senior Compliance Manager Duties (as applicable)

• Assist the Director of Compliance with monthly, quarterly, and annual reporting.
• Supervise compliance staff and act as departmental lead when the Director is out of the office.

Benefits: 

• Generous employer contribution for Medical Insurance through Meritain Health.

• Employer Paid Vision Plans. 

• Company Matched 401(k) Retirement Plan: 100% of the first 3%; 50% of the next 2%. 

• 12 paid Holidays. 

• 15 days of PTO. 

• 7 Sick days. 

• Employer Paid Life Insurance. 

• Flexible Spending Account. 

• Nationwide Pet Insurance. 

• Disability Insurance. 

• Laser Correction Discount. 

• Employee Discounts on appliances, apparel, and more. 

QUALIFICATIONS: 

• Comprehensive knowledge of HUD Section 8, LIHTC, portable vouchers, and market-rate housing programs.
• COS, Tax Credit, BOS, or equivalent compliance certifications preferred.
• Proficiency in Yardi, RealPage (OneSite), and Microsoft Office Suite.
• Strong organizational and time-management skills; ability to manage large, multi-state portfolios.
• Professional, respectful, and collaborative demeanor with strong communication skills.
• Ability to work independently, meet strict deadlines, and perform effectively under pressure.
• Flexibility to work extended hours or weekends to meet priority deadlines.
• Ability to travel to assigned sites as needed.
• Coachable, mature, and solutions-oriented with the ability to partner effectively with leadership.

The Traveling Compliance Specialist ensures compliance with all agencies, funding, and regulatory agreements. They help tenants, across multiple Fairstead properties, maintain affordable housing through certification and recertification annually. The Traveling Compliance Specialist ensures tenants with rent arrears or lease violations are brought to the attention of the Property Manager and compliance team.  

RESPONSIBILITIES: 

• Develop a schedule for implementation the occupancy cycle, unit inspections, apartment availability, interviewing applicants, required verifications/documentation and tenant selection. 

• Enforce occupancy policy and procedures in accordance with regulatory agreements. 

• Implement initial, interim, and annual lease process for all units; coordinate with the compliance team to ensure all subsidy information for the resident is appropriately communicated. 

• Initiate communication to the compliance team for residents out of compliance with rent or house rules. 

• Organize files to support the tracking of all resident related housing court actions. 

• Maintain an accurate and orderly system of office records and tenant files in accordance with Fairstead regulations and agreements; maintain confidentiality as required. 

• Prepare resident move-in packages for the compliance team to review and approve. 

• Provide task supervision as requested by the Property Manager for maintenance and on-site security. 

• Develop and maintain positive relationships with all residents. 

• Complete and/or assist with completing housing program requirements such as Annual Owner’s Certification and monitoring agency file reviews and site inspections. 

• Execute requirements per Fair Housing regulations, Section 504 Act, and Certified Occupancy Specialist programs, HDC, HPD, HCR (Homes and Community Renewal), and HUD. 

• Actively participate in all necessary training to ensure that sites maintain compliance with Project-Based Section 8 programs as well as HPD, HDC and other government agency programs that have oversite to properties. 

• Assist Property Managers and Fairstead staff in developing responses to requests from third-party monitoring agencies. 

• Provide superior customer service to residents and prospective residents by promptly responding to all incoming calls, messages, and emails in a professional, respectful manner. 

• Travel required. 

• Perform other duties as assigned. 

BENEFITS: 

• Generous employer contribution for Medical Insurance through Meritain Health. 

• Employer Paid Vision Plans. 

• Company Matched 401(k) Retirement Plan: 100% of the first 3%; 50% of the next 2%. 

• 12+ paid Holidays. 

• 15 days of PTO. 

• 7 Sick days. 

• Employer Paid Life Insurance. 

• Flexible Spending Account. 

• Nationwide Pet Insurance. 

• Disability Insurance. 

• Laser Correction Discount. 

• Employee Discounts on appliances, apparel, and more. 

QUALIFICATIONS: 

• Bachelor’s degree required. 

• Five (5) years recertification experience in Project-Based Section 8. 

• Advanced knowledge of HUD policies and procedures. 

• Proficient in MS Office, HUD EIV/TRACS, and HUD MOR requirements. 

• Yardi experience required. 

• Bilingual (English/Spanish) is preferred. 

• Willing to make regular on-site visits. 

• LIHTC experience is a plus. 

• Affordable Housing certifications such as AHM, COS, TaCC, HCCP) preferred. 

• Able to effectively present information and respond to questions from management, vendors, and associates. 

• Adhere to tight deadlines and quick turnaround for deliverables. 

• Ability to work collaboratively in a dynamic environment where adaptability is imperative. 

• Strong written and oral skills. 

• Accurate with a strong attention to detail. 

• Proficient in Microsoft Office Suite. 

Fairstead is seeking a Regional Compliance Manager to join our on-site property management team. In this role, the Compliance Manager is responsible for maintaining compliance with the Housing Authority, executing effective annual administrative operating cycles, ensuring all requirements are completed, and liaising with the residents, housing authorities, and other stakeholders to maximize economic outcomes, and minimize operational risks. 

RESPONSIBILITIES: 

Portfolio & Certification Management

• Manage compliance activities for an assigned portfolio of residential units within a designated geographic area.
• Review and approve move-ins, initial certifications, interim recertifications, terminations, and move-outs within 48–72 hours.
• Monitor and track recertifications to ensure timely completion and accuracy.
• Review annual certifications and resolve discrepancies related to income, employment, or zero-income households.
• Enter corrections, comments, and approvals in Yardi and RealPage (OneSite).
• Collaborate with Community Managers, Assistant Community Managers, and Recertification Specialists to resolve compliance issues.

Audit & Reporting Oversight

• Lead preparation for Management and Occupancy Reviews (MORs), LIHTC compliance audits (for blended sites), and investor audits.
• Conduct bi-weekly meetings with site teams to review recertifications, discrepancies, and upcoming audits.
• Partner with Accounting and HAP Specialists to resolve tenant ledger, rent, and voucher discrepancies.
• Prepare and submit biweekly compliance workbooks, including outstanding recertifications and EIV discrepancies, to the Director of Compliance and site staff.
• Participate in weekly compliance leadership meetings to review portfolio status, challenges, and upcoming audit requirements.

Team Support & Communication

• Create and manage Teams communication groups for assigned sites to provide ongoing support and real-time guidance.
• Ensure site staff complete monthly and 90-day EIV reports and resolve discrepancies promptly.
• Provide backup coverage when compliance team members are out.
• Mentor and train site staff to ensure compliance with program regulations and audit readiness.

Senior Compliance Manager Duties (as applicable)

• Assist the Director of Compliance with monthly, quarterly, and annual reporting.
• Supervise compliance staff and act as departmental lead when the Director is out of the office.

Benefits: 

• Generous employer contribution for Medical Insurance through Meritain Health.

• Employer Paid Vision Plans. 

• Company Matched 401(k) Retirement Plan: 100% of the first 3%; 50% of the next 2%. 

• 12 paid Holidays. 

• 15 days of PTO. 

• 7 Sick days. 

• Employer Paid Life Insurance. 

• Flexible Spending Account. 

• Nationwide Pet Insurance. 

• Disability Insurance. 

• Laser Correction Discount. 

• Employee Discounts on appliances, apparel, and more. 

QUALIFICATIONS: 

• Comprehensive knowledge of HUD Section 8, LIHTC, portable vouchers, and market-rate housing programs.
• COS, Tax Credit, BOS, or equivalent compliance certifications preferred.
• Proficiency in Yardi, RealPage (OneSite), and Microsoft Office Suite.
• Strong organizational and time-management skills; ability to manage large, multi-state portfolios.
• Professional, respectful, and collaborative demeanor with strong communication skills.
• Ability to work independently, meet strict deadlines, and perform effectively under pressure.
• Flexibility to work extended hours or weekends to meet priority deadlines.
• Ability to travel to assigned sites as needed.
• Coachable, mature, and solutions-oriented with the ability to partner effectively with leadership.

Fairstead is seeking a Compliance Lease-Up Specialist  to join our property management team. In this role, the Compliance Lease-Up Specialist will lead all compliance efforts related to the lease-up phase, ensuring 100% adherence to federal, state, and local housing regulations.  This role is responsible for maintaining compliance with all federal and state housing regulations, including Low Income Housing Tax Credits (LIHTC) and HUD Project-Based Section 8.  This compliance role will work alongside leasing, operations, and social services teams to guarantee a smooth, timely, and fully compliance lease-up experience, as well as acting as a liaison between site staff, residents, housing agencies, and other stakeholders to maximize economic outcomes, and minimize operational risks.

Offering a $2,500 Sign-on bonus.  Up to 90% travel is required. 

RESPONSIBILITIES:

• Oversee compliance during the initial lease-up and/or takeover phases, ensuring documentation and reporting are completed on time for management and external agencies.
• Ensure the accurate and timely processing of all tenant and resident third party verifications, and compliance paperwork requirements.
• Conduct detailed initial reviews of lease-up files, ensuring accuracy, completeness, and program eligibility prior to submission to regulatory agencies.
• Establish a standardized review process and Quality Assurance check to streamline file approvals and reduce error rates.
• Facilitate and schedule weekly compliance check-in calls to ensure goals and workflows keep pace with unit delivery, qualification, and occupancy timelines.
• Assist with onboarding and compliance support for new site team members, when needed.
• Ensure all final approved lease-up resident files are uploaded into SharePoint, OneSite/Yardi (as applicable), and investor platforms.
• Ensure the state monitoring databases are updated monthly (or more frequently) as required.
• Ensure documentation/forms used by site staff are up to date.
• Serve as the primary compliance liaison for file submissions, approvals, and audits.
• Ensure timely responses to audit findings and implement corrective action plans as necessary.
• Performs other duties assigned.

Benefits:

• Generous employer contribution for Medical and Dental.
• Employer Paid Vision Plans.
• Company Matched 401(k) Retirement Plan: 100% of the first 3%; 50% of the next 2%.
• 12 paid Holidays.
• 15 days of PTO.
• 7 Sick days.
• Employer Paid Life Insurance.
• Flexible Spending Account.
• Nationwide Pet Insurance.
• Disability Insurance.
• Laser Correction Discount.
• Employee Discounts on appliances, apparel, and more.

QUALIFICATIONS:

• 90-100% Travel Required .
• Three (3) years of affordable housing compliance experience with strong knowledge of affordable housing multifamily leasing and compliance for both LIHTC and PBRA Section 8 programs.
• Must have recent experience with LIHTC Initial Lease-Ups or LIHTC Acquisition/Rehab Lease Ups.
• COS Certification through NCHM required or must be able to obtain within first 60 days of employment.
• HCCP, BOS, AHM, or other widely known affordable housing compliance certifications are preferred.
• Excellent communication skills - written and oral.
• Strong interpersonal skills, including experience managing people (in multiple locations preferred).
• Strong organizational, prioritization, and time management skills.
• Extremely detail-oriented.
• Able to thrive in a fast-paced environment with tight deadlines.
• Proficient with Microsoft Office Suite, including advanced Excel functions.
• Yardi and/or RealPage/OneSite experience (preferred) or ability to learn new software quickly.