Job Title: Meetings and Events Senior Project Manager, Sourcing and Contracting

Brand: Emota

Location: Ashby-de-la-Zouch or London or Manchester (hybrid - min of 2 days a week in closest office)

Reporting to: Senior Director of Meetings and Events

Direct reports: None

A bit about the role …

As an experienced Senior Project Manager specialising in venue sourcing and contracting for meetings and events, you will play an important role in the early planning of global projects for one of our renowned clients. From the initial brief stage, you will shape meeting and events project requirements and goals, ensuring you align the venue sourcing with client needs, budgets and event priorities.

You will lead and co-ordinate the end-to-end venue sourcing process. Working in close partnership with the Emota Venue Sourcing Team, you will deliver comprehensive briefs, manage shortlisting activity, and present well-considered recommendations to clients. Taking ownership through venue selection, you will lead negotiations, manage and finalise contracts and develop detailed budgets, before ensuring a smooth and structured handover to delivery teams.

You will manage the full hotel contracting process, working with client hotel agreements where needed. By working with hotel partners, you will agree clear, balanced terms that help minimise cancellation and attrition risk. Through early planning and ongoing communication, you will help avoid unnecessary penalties while ensuring contracts meet client and delivery needs.

You will also mentor colleagues on best-practice approaches to venue contracting, commercial negotiation, and supplier management, building capability and consistency across the team.

Your role will involve close collaboration with clients, suppliers, and our teams, and some international travel to industry events.

We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance and many other benefits.

You will…

Project Management:

· Lead the project from a client, internal team, and external partner perspective, with a primary focus on early-stage planning, venue sourcing, and contracting activity

· Manage projects during the sourcing and pre-delivery phases, being an important client contact and ensuring a seamless transition to delivery teams

· Shape and manage client briefs, ensuring you define requirements, goals, and sourcing strategies and align them with budget, compliance, and delivery considerations

· Lead the end-to-end venue sourcing and contracting process, managing hotels and venues from initial feasibility through to contract negotiation and confirmation

· Work in close collaboration with the Emota Venue Sourcing Team and third-party suppliers, promoting partnerships co-ordination

· Present venue options, recommendations, and costings to clients and team members, supporting informed decision-making

· Produce and circulate clear, structured project communications (e.g. status updates, sourcing summaries, and handover documentation) to our teams and external partners

· Conduct site inspections and planning meetings with venues and suppliers, before handover to delivery teams

· Ensure all sourcing and contracting activity follows regulatory, compliance, and client-defined guidelines

· Attend selected national and international meetings, events, and industry engagements

Client Liaison and Development:

· Develop trusted relationships with clients through regular engagement

· Lead client meetings during the briefing, planning, and sourcing phases, ensuring you define goals well

· Act as a senior contact for clients during venue sourcing and contracting activity, keeping them informed of progress, options, and important decisions throughout

· Identify new opportunities for our business development to share with a Client Engagement Director

· Contribute to the preparation and presentation of event proposals, venue recommendations, and costings, ensuring agreement on client needs and commercial goals

· Lead client planning meetings focused on sourcing and venue selection

· Manage preparation of supportive meeting planning materials for client planning meetings

· Provide structured updates to clients throughout the sourcing and contracting lifecycle, ensuring transparency and confidence in planning

· Be a subject matter expert for assigned client accounts, guiding and supporting colleagues with venue strategy, contracting best practice, and client‑specific requirements

Budget Management:

· Lead the development of event budgets during the sourcing and contracting phase, using company financial systems and tools

· Lead the preparation, maintenance, and refinement of budgets from initial estimates through to handover to delivery teams

· Approve all client invoices before dispatch associated with venue sourcing phase

· Identify, measure and communicate cost avoidance and cost-saving opportunities achieved through sourcing strategy and commercial negotiation

· Ensure compliance with company and client invoicing and financial processes

· Log time for the project

Development and Management:

· Provide ongoing mentoring, coaching, and practical guidance to team members on venue sourcing, contracting, and negotiation best practice

· Be the senior escalation point for venue contracting or supplier challenges, offering guidance and solutions to support team success

· Contribute to the continuous development of sourcing processes, templates, and best‑practice guidance, supporting capability building across the wider team

General:

· Be an ambassador for the agency

· Attend and contribute at team meetings

· Collaborate with other departments to ensure the delivery of client goals

· Work towards client and our service level agreements (SLAs) for all events

· Understand, apply, and promote our mission, vision, and values

· Comply with all company and client procedures, including those relating to Health & Safety, privacy and security

· Display an understanding of compliance, including ABPI and PhRMA guidelines, when working with healthcare clients

· Comply with all client and company privacy and security protocol

· Apply a knowledge of our range of services

· To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach

What do you need to have …

· Previous experience (5+ years) of managing and delivering meetings and events in a corporate setting (ideally internationally)

· A working knowledge of international cities, venues and hotels specifically in Europe and America

· Experience managing event budgets from creation through to revisions and reconciliation

· Meeting and event project management and resource skills

· A customer-centric approach to event delivery

· Proficiency in a range of event management software, project management tools and Microsoft 365 suite (including Excel and ability to maintain complex spreadsheets)

· Whilst this role has limited travel, the company will require the flexibility and desire to travel both nationally and internationally to industry and supplier events, albeit less so than a meetings and events delivery role

· Experience working with Pharmaceutical/Healthcare clients is preferable

A bit about us ….

Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences.

Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.

Job Title: Meetings and Events Senior Project Manager, Sourcing and Contracting

Brand: Emota

Location: Ashby-de-la-Zouch or London or Manchester (hybrid - min of 2 days a week in closest office)

Reporting to: Senior Director of Meetings and Events

Direct reports: None

A bit about the role …

As an experienced Senior Project Manager specialising in venue sourcing and contracting for meetings and events, you will play an important role in the early planning of global projects for one of our renowned clients. From the initial brief stage, you will shape meeting and events project requirements and goals, ensuring you align the venue sourcing with client needs, budgets and event priorities.

You will lead and co-ordinate the end-to-end venue sourcing process. Working in close partnership with the Emota Venue Sourcing Team, you will deliver comprehensive briefs, manage shortlisting activity, and present well-considered recommendations to clients. Taking ownership through venue selection, you will lead negotiations, manage and finalise contracts and develop detailed budgets, before ensuring a smooth and structured handover to delivery teams.

You will manage the full hotel contracting process, working with client hotel agreements where needed. By working with hotel partners, you will agree clear, balanced terms that help minimise cancellation and attrition risk. Through early planning and ongoing communication, you will help avoid unnecessary penalties while ensuring contracts meet client and delivery needs.

You will also mentor colleagues on best-practice approaches to venue contracting, commercial negotiation, and supplier management, building capability and consistency across the team.

Your role will involve close collaboration with clients, suppliers, and our teams, and some international travel to industry events.

We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance and many other benefits.

You will…

Project Management:

· Lead the project from a client, internal team, and external partner perspective, with a primary focus on early-stage planning, venue sourcing, and contracting activity

· Manage projects during the sourcing and pre-delivery phases, being an important client contact and ensuring a seamless transition to delivery teams

· Shape and manage client briefs, ensuring you define requirements, goals, and sourcing strategies and align them with budget, compliance, and delivery considerations

· Lead the end-to-end venue sourcing and contracting process, managing hotels and venues from initial feasibility through to contract negotiation and confirmation

· Work in close collaboration with the Emota Venue Sourcing Team and third-party suppliers, promoting partnerships co-ordination

· Present venue options, recommendations, and costings to clients and team members, supporting informed decision-making

· Produce and circulate clear, structured project communications (e.g. status updates, sourcing summaries, and handover documentation) to our teams and external partners

· Conduct site inspections and planning meetings with venues and suppliers, before handover to delivery teams

· Ensure all sourcing and contracting activity follows regulatory, compliance, and client-defined guidelines

· Attend selected national and international meetings, events, and industry engagements

Client Liaison and Development:

· Develop trusted relationships with clients through regular engagement

· Lead client meetings during the briefing, planning, and sourcing phases, ensuring you define goals well

· Act as a senior contact for clients during venue sourcing and contracting activity, keeping them informed of progress, options, and important decisions throughout

· Identify new opportunities for our business development to share with a Client Engagement Director

· Contribute to the preparation and presentation of event proposals, venue recommendations, and costings, ensuring agreement on client needs and commercial goals

· Lead client planning meetings focused on sourcing and venue selection

· Manage preparation of supportive meeting planning materials for client planning meetings

· Provide structured updates to clients throughout the sourcing and contracting lifecycle, ensuring transparency and confidence in planning

· Be a subject matter expert for assigned client accounts, guiding and supporting colleagues with venue strategy, contracting best practice, and client‑specific requirements

Budget Management:

· Lead the development of event budgets during the sourcing and contracting phase, using company financial systems and tools

· Lead the preparation, maintenance, and refinement of budgets from initial estimates through to handover to delivery teams

· Approve all client invoices before dispatch associated with venue sourcing phase

· Identify, measure and communicate cost avoidance and cost-saving opportunities achieved through sourcing strategy and commercial negotiation

· Ensure compliance with company and client invoicing and financial processes

· Log time for the project

Development and Management:

· Provide ongoing mentoring, coaching, and practical guidance to team members on venue sourcing, contracting, and negotiation best practice

· Be the senior escalation point for venue contracting or supplier challenges, offering guidance and solutions to support team success

· Contribute to the continuous development of sourcing processes, templates, and best‑practice guidance, supporting capability building across the wider team

General:

· Be an ambassador for the agency

· Attend and contribute at team meetings

· Collaborate with other departments to ensure the delivery of client goals

· Work towards client and our service level agreements (SLAs) for all events

· Understand, apply, and promote our mission, vision, and values

· Comply with all company and client procedures, including those relating to Health & Safety, privacy and security

· Display an understanding of compliance, including ABPI and PhRMA guidelines, when working with healthcare clients

· Comply with all client and company privacy and security protocol

· Apply a knowledge of our range of services

· To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach

What do you need to have …

· Previous experience (5+ years) of managing and delivering meetings and events in a corporate setting (ideally internationally)

· A working knowledge of international cities, venues and hotels specifically in Europe and America

· Experience managing event budgets from creation through to revisions and reconciliation

· Meeting and event project management and resource skills

· A customer-centric approach to event delivery

· Proficiency in a range of event management software, project management tools and Microsoft 365 suite (including Excel and ability to maintain complex spreadsheets)

· Whilst this role has limited travel, the company will require the flexibility and desire to travel both nationally and internationally to industry and supplier events, albeit less so than a meetings and events delivery role

· Experience working with Pharmaceutical/Healthcare clients is preferable

A bit about us ….

Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences.

Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.

Job Title: Meetings and Events Senior Project Manager, Sourcing and Contracting

Brand: Emota

Location: Ashby-de-la-Zouch or London or Manchester (hybrid - min of 2 days a week in closest office)

Reporting to: Senior Director of Meetings and Events

Direct reports: None

A bit about the role …

As an experienced Senior Project Manager specialising in venue sourcing and contracting for meetings and events, you will play an important role in the early planning of global projects for one of our renowned clients. From the initial brief stage, you will shape meeting and events project requirements and goals, ensuring you align the venue sourcing with client needs, budgets and event priorities.

You will lead and co-ordinate the end-to-end venue sourcing process. Working in close partnership with the Emota Venue Sourcing Team, you will deliver comprehensive briefs, manage shortlisting activity, and present well-considered recommendations to clients. Taking ownership through venue selection, you will lead negotiations, manage and finalise contracts and develop detailed budgets, before ensuring a smooth and structured handover to delivery teams.

You will manage the full hotel contracting process, working with client hotel agreements where needed. By working with hotel partners, you will agree clear, balanced terms that help minimise cancellation and attrition risk. Through early planning and ongoing communication, you will help avoid unnecessary penalties while ensuring contracts meet client and delivery needs.

You will also mentor colleagues on best-practice approaches to venue contracting, commercial negotiation, and supplier management, building capability and consistency across the team.

Your role will involve close collaboration with clients, suppliers, and our teams, and some international travel to industry events.

We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance and many other benefits.

You will…

Project Management:

· Lead the project from a client, internal team, and external partner perspective, with a primary focus on early-stage planning, venue sourcing, and contracting activity

· Manage projects during the sourcing and pre-delivery phases, being an important client contact and ensuring a seamless transition to delivery teams

· Shape and manage client briefs, ensuring you define requirements, goals, and sourcing strategies and align them with budget, compliance, and delivery considerations

· Lead the end-to-end venue sourcing and contracting process, managing hotels and venues from initial feasibility through to contract negotiation and confirmation

· Work in close collaboration with the Emota Venue Sourcing Team and third-party suppliers, promoting partnerships co-ordination

· Present venue options, recommendations, and costings to clients and team members, supporting informed decision-making

· Produce and circulate clear, structured project communications (e.g. status updates, sourcing summaries, and handover documentation) to our teams and external partners

· Conduct site inspections and planning meetings with venues and suppliers, before handover to delivery teams

· Ensure all sourcing and contracting activity follows regulatory, compliance, and client-defined guidelines

· Attend selected national and international meetings, events, and industry engagements

Client Liaison and Development:

· Develop trusted relationships with clients through regular engagement

· Lead client meetings during the briefing, planning, and sourcing phases, ensuring you define goals well

· Act as a senior contact for clients during venue sourcing and contracting activity, keeping them informed of progress, options, and important decisions throughout

· Identify new opportunities for our business development to share with a Client Engagement Director

· Contribute to the preparation and presentation of event proposals, venue recommendations, and costings, ensuring agreement on client needs and commercial goals

· Lead client planning meetings focused on sourcing and venue selection

· Manage preparation of supportive meeting planning materials for client planning meetings

· Provide structured updates to clients throughout the sourcing and contracting lifecycle, ensuring transparency and confidence in planning

· Be a subject matter expert for assigned client accounts, guiding and supporting colleagues with venue strategy, contracting best practice, and client‑specific requirements

Budget Management:

· Lead the development of event budgets during the sourcing and contracting phase, using company financial systems and tools

· Lead the preparation, maintenance, and refinement of budgets from initial estimates through to handover to delivery teams

· Approve all client invoices before dispatch associated with venue sourcing phase

· Identify, measure and communicate cost avoidance and cost-saving opportunities achieved through sourcing strategy and commercial negotiation

· Ensure compliance with company and client invoicing and financial processes

· Log time for the project

Development and Management:

· Provide ongoing mentoring, coaching, and practical guidance to team members on venue sourcing, contracting, and negotiation best practice

· Be the senior escalation point for venue contracting or supplier challenges, offering guidance and solutions to support team success

· Contribute to the continuous development of sourcing processes, templates, and best‑practice guidance, supporting capability building across the wider team

General:

· Be an ambassador for the agency

· Attend and contribute at team meetings

· Collaborate with other departments to ensure the delivery of client goals

· Work towards client and our service level agreements (SLAs) for all events

· Understand, apply, and promote our mission, vision, and values

· Comply with all company and client procedures, including those relating to Health & Safety, privacy and security

· Display an understanding of compliance, including ABPI and PhRMA guidelines, when working with healthcare clients

· Comply with all client and company privacy and security protocol

· Apply a knowledge of our range of services

· To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach

What do you need to have …

· Previous experience (5+ years) of managing and delivering meetings and events in a corporate setting (ideally internationally)

· A working knowledge of international cities, venues and hotels specifically in Europe and America

· Experience managing event budgets from creation through to revisions and reconciliation

· Meeting and event project management and resource skills

· A customer-centric approach to event delivery

· Proficiency in a range of event management software, project management tools and Microsoft 365 suite (including Excel and ability to maintain complex spreadsheets)

· Whilst this role has limited travel, the company will require the flexibility and desire to travel both nationally and internationally to industry and supplier events, albeit less so than a meetings and events delivery role

· Experience working with Pharmaceutical/Healthcare clients is preferable

A bit about us ….

Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences.

Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.

Job Title: Meetings and Events Project Manager

Brand: Emota

Location: UK: Ashby-de-la-Zouch or Manchester, (hybrid - min 2 days in nearest office a week)

Reporting to: Project Director

Direct report(s): None

A bit about the role …

Reporting into a Project Director you will manage global meetings, events and congress participation for our pharmaceutical clients. You will ensure each event is profitable, compliant and meets clients and team's expectations. You will be responsible for all logistical elements and budget management and be supported by a Project Executive who will manage the attendee participation.

This role, which includes national and international travel, will involve client partner, supplier and financial management at all stages of the delivery - pre, on-site and post event.

We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance and many other benefits.

What will you do …

Project Management:

· Manage all venues and associated logistical arrangements including congress attendance and business centre, dinners and break-outs and housing blocks and attrition

· Manage congress sponsorship activity on behalf of your client including approval process, liaison with client contracting team and booth providers

· Manage and co-ordinate client requirements with all 3rd party suppliers/internal service providers

· Produce, manage and circulate important communications e.g. weekly status reports to all main meeting partners

· Travel on-site to conduct site inspections including planning meetings with all suppliers and for delivery of the event

· Manage post event metric reporting

Client Liaison and Development:

· Deliver first class customer service following clients goals

· Plan, attend and implement client planning meetings – face-to-face, hybrid and virtual including debriefs

Financial Management:

· Responsible for the preparation and maintenance of budgets, throughout the lifecycle of each event including approving invoices

· Ensure financial tracking of each event and conduct regular 'health checks' to ensure positive cash flow

· Accomplish scope management – to identify and charge clients for out-of-scope activities

· Track cost avoidance / saving measures

· Ensure compliance with company and client invoicing processes

· Responsible for the preparation and maintenance of congress cross charge budgets, throughout the lifecycle of each event

General:

· To work with appropriate support departments to ensure the delivery of client measurables

· Assist new starters by taking on the role of 'Buddy'

· Apply our mission, vision and values

· Comply with all company and client procedures

· Maintain good long-term relationships with hotels, venues and suppliers, to ensure the best value for money for your clients

· Be an ambassador for the agency

· To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach

What do you need to have …

· Organiser with a minimum of 4 years event management delivery of corporate events

· Experience managing event budgets from initial budget, through revisions and reconciliation

· Client liaison skills

· Team motivator and professional team member

· A focus on accuracy, detail, consistency and dedicated to customer service

· Intermediate level Excel (can maintain complex spreadsheets)

· The ability and desire to travel on-site internationally

A bit about us ….

Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences.

Inizio Engage XD is an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.

A bit about the role …

As a Project Manager, you'll collaborate with a variety of prestigious clients to design and deliver high-impact exhibitions and booth projects that leave a lasting impression and resonate with audiences. Reporting to a Project Director, this is an excellent opportunity for an experienced Project Manager within the Exhibits Space to join a collaborative and vibrant team.

This is a hands-on, dynamic position that offers national and international travel opportunities while working alongside an experienced team. You will actively build and sustain positive client relationships, providing continuous support and guidance by understanding our clients' brands and business objectives—and bringing this understanding to life through the creation and execution of world-class booths and environments.

We offer a hybrid working model aligned with our creative and collaborative offices in Manchester or London.

What will you do …

• Client account/ Project ownership and management, specifically, exhibit booth management
• Oversee and manage Exhibition booth design, production, on site installation and post event management
• Responsibility for the production and execution of any project from initial concept to client delivery
• Overseeing the development and delivery of client content and messaging
• Lead the end-to-end event budget within the company financial tools
• Oversee the preparation and maintenance of budgets, throughout the lifecycle of each event including approving invoices
• Liaison with suppliers (AV, Show Services), venues and internal stakeholders
• Deliver first class customer service to meet client's goals
• Develop proposals to meet the client's goals
• Lead client planning meetings, pre-event, on site and post-event debriefs
• Liaising with designers, suppliers / contractors to ensure our live meetings and/or exhibitions are delivered to a high standard

What do you need to have …

• Demonstrable experience in project management for Exhibits with excellent overall technical knowledge and commitment to service excellence
• Strong organisational skills and a practical approach to project delivery, ensuring details are managed effectively.
• Experience of managing show budgets from creation through to revisions and reconciliation
• A customer-centric approach to event delivery
• Proficiency in a range of event management software, project management tools and Microsoft 365 suite (including Excel and ability to maintain complex spreadsheets)
• Flexibility and a desire to travel both nationally and internationally and manage busy show schedules on-site
• 1+ years of experience working with Pharmaceutical/Healthcare clients is preferable
• Experience to manage project budgets effectively and deliver against agreed financial goals.
• Capability to build positive client relationships and manage communication across a range of stakeholders.

Benefits...

We promote opportunities to learn, grow, train and get involved in broader workstreams that add to our work culture as well as a number of reward and recognition initiatives Inizio Engage, XD offers a suite of benefits and perks including (but not limited to):

• Great compensation package
• 25 days' annual leave plus public holidays, company closure over Christmas plus a personal day
• Volunteering leave
• Private Medical Insurance
• Life Insurance
• Pension Scheme
• Hybrid working

A bit about us ….

Inizio Engage is a strategic, commercial and creative engagement partner that specializes in healthcare. Our passionate, global workforce augments local expertise and diverse mix of skills with data, science and technology to deliver bespoke engagement solutions that help clients reimagine how they engage with their patients, payers, people and providers to improve treatment outcomes.

Engage XD is an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning & training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the creation and delivery of live & virtual experiences, film, digital, and immersive content.

Our family of brands is made up of: Emota, Forty1 and Nazarѐ.

We believe in our values: We empower everyone | We rise to the challenge | We work as one | We ask what if | We do the right thing, and we will ask you how your personal values align to ours.

Job Title: Meetings and Events Project Manager

Brand: Emota

Location: UK: Ashby-de-la-Zouch or Manchester, (hybrid - min 2 days in nearest office a week)

Reporting to: Project Director

Direct report(s): None

A bit about the role …

Reporting into a Project Director you will manage global meetings, events and congress participation for our pharmaceutical clients. You will ensure each event is profitable, compliant and meets clients and team's expectations. You will be responsible for all logistical elements and budget management and be supported by a Project Executive who will manage the attendee participation.

This role, which includes national and international travel, will involve client partner, supplier and financial management at all stages of the delivery - pre, on-site and post event.

We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance and many other benefits.

What will you do …

Project Management:

· Manage all venues and associated logistical arrangements including congress attendance and business centre, dinners and break-outs and housing blocks and attrition

· Manage congress sponsorship activity on behalf of your client including approval process, liaison with client contracting team and booth providers

· Manage and co-ordinate client requirements with all 3rd party suppliers/internal service providers

· Produce, manage and circulate important communications e.g. weekly status reports to all main meeting partners

· Travel on-site to conduct site inspections including planning meetings with all suppliers and for delivery of the event

· Manage post event metric reporting

Client Liaison and Development:

· Deliver first class customer service following clients goals

· Plan, attend and implement client planning meetings – face-to-face, hybrid and virtual including debriefs

Financial Management:

· Responsible for the preparation and maintenance of budgets, throughout the lifecycle of each event including approving invoices

· Ensure financial tracking of each event and conduct regular 'health checks' to ensure positive cash flow

· Accomplish scope management – to identify and charge clients for out-of-scope activities

· Track cost avoidance / saving measures

· Ensure compliance with company and client invoicing processes

· Responsible for the preparation and maintenance of congress cross charge budgets, throughout the lifecycle of each event

General:

· To work with appropriate support departments to ensure the delivery of client measurables

· Assist new starters by taking on the role of 'Buddy'

· Apply our mission, vision and values

· Comply with all company and client procedures

· Maintain good long-term relationships with hotels, venues and suppliers, to ensure the best value for money for your clients

· Be an ambassador for the agency

· To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach

What do you need to have …

· Organiser with a minimum of 4 years event management delivery of corporate events

· Experience managing event budgets from initial budget, through revisions and reconciliation

· Client liaison skills

· Team motivator and professional team member

· A focus on accuracy, detail, consistency and dedicated to customer service

· Intermediate level Excel (can maintain complex spreadsheets)

· The ability and desire to travel on-site internationally

A bit about us ….

Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences.

Inizio Engage XD is an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.

We're looking to meet new Freelance Meetings & Events Professionals with near-term availability for outside IR35 engagements.

If you are an experienced Freelance Project Manager, Senior Project Manager or Project Lead with experience in meetings and events/ congress planning or project leadership within the Pharma/ Healthcare space, please apply with your CV and/or covering letter and one of our operations team can arrange an informal discussion to understand your skills, experience and availability and chat about about what it's like to freelance for Emota.

We have opportunities for both pre-planning and onsite support. You must be located within the UK or EU.