ABOUT THE ROLE

The Front Desk Coordinator serves as the first point of contact, creating a warm and welcoming environment for staff and guests while ensuring exceptional customer service. This role supports CAQ administrative operations with professionalism, efficiency, and a strong commitment to quality, accountability, and teamwork. The Front Desk Coordinator is responsible for maintaining an organized, well-functioning office space and assisting with administrative, financial, and operational tasks to enhance overall efficiency.

WHAT YOU’LL BE DOING:

Office Operations

• Provide front desk coverage from 8:00 AM – 5:00 PM, with allowances made for one remote workday based on office needs. Greet visitors warmly, assist with inquiries, and ensure a positive experience for all guests.
• Answer all calls to the primary office line, screen and direct inquiries, and provide prompt and professional responses.
• Oversee the cleanliness and orderliness of the reception area, meeting rooms, and common spaces. Ensure areas are well-stocked and maintain office plants.
• Receive, sort, and distribute incoming mail and packages. Manage outgoing mail procedures, including scheduling couriers when necessary.
• Manage the electronic access control system for the suite, fob/card programming, and visitor registration, ensuring secure entry in coordination with building security. Maintain an adequate supply of access cards and request replacements as needed.
• Act as the primary liaison for facility-related needs, including work orders, pest control, janitorial services, and general maintenance. Notify staff of any office disruptions and oversee the resolution of facility issues.
• Manage office assets, including copiers, kitchen appliances, furniture, and associated keys. Ensure new employees have properly equipped workspaces and coordinate any changes to the office layout. Maintain an accurate inventory of office and kitchen supplies, placing timely orders while staying within budget.
• Work closely with CAQ’s Event Manager to ensure all meeting needs are met. Coordinate and set up meeting rooms, ensuring proper arrangement of furniture, materials, and technology. Assist with reserving conference room spaces and addressing any logistical requirements.
• In collaboration with the CAQ Events Manager, coordinate food services for meetings, including setup, breakdown, and cleanup. Maintain the office kitchen and breakroom by keeping supplies stocked, monitoring expiration dates, and ensuring cleanliness and organization.
• Act as backup support to the IT Manager with: IT hardware inventory, conference room AV equipment - assisting staff with system connectivity, and ad hoc tasks, as needed.

Expense Reconciliation

• Serve as backup support to the Sr. Manager, Office Operations & HR to ensure all new vendors are registered accurately. Submit contracts for processing, track approvals, and maintain proper documentation.
• Reconcile and process invoices within a timely manner. Maintain accurate financial records for tracking office expenses.
• Reconcile CAQ’s corporate credit card transactions, ensuring timely processing and accurate documentation.

General Administrative Support

• Assist team members with administrative tasks, including time and expense report processing, travel arrangements, scheduling, and ad hoc tasks.
• Schedule and organize internal and external meetings, maintaining checklists, tracking requests, and ensuring all logistics are in place.
• Maintain and coordinate team calendars, appointments, calls, meetings, and travel itineraries, ensuring all information is updated and accurately reflected.
• Prepare and send email communications to staff regarding important updates, reminders, and organizational programs such as building events.

WHAT YOU’LL BRING TO THE ROLE:

• Exceptional interpersonal, teamwork, and communication skills.
• Strong attention to detail and organizational skills.
• Effective time management skills with the ability to prioritize and complete multiple tasks efficiently, accurately, and seamlessly while supporting other team members.
• Advanced proficiency with Microsoft Office 365, particularly Outlook, Word, Excel, and Power Point.
• Resourceful self-starter who takes initiative on tasks and requests.
• Demonstrates transparency, sound judgment, discretion, and the highest levels of confidentiality.
• Possess good sense of Situational Awareness at a corporate level.
• Flexibility to adjust hours/days as required, given minimal advance notice. Strong interpersonal, communication, and organizational skills.

WHAT YOU NEED TO SUCCEED:

• High School degree / GED
• Minimum of 3-5 years of successful administrative support experience in a professional office environment supporting multiple team members or hospitality role.
• Brings professionalism and warmth to every client and team interaction.

WHAT WILL SET YOU APART:

• BA degree a plus
• Working knowledge of Salesforce (or similar CRM) and project management software a plus.

COMPENSATION

The anticipated salary range for this position is $58,513 - $68,839. The actual salary offered will be determined based on job-related factors allowed by law, including experience, training, geographic location, certifications, market conditions, departmental budgets, and job responsibilities.

The CAQ provides a comprehensive benefits package, including medical, dental, vision, 401(k), holiday pay, vacation, and more. For an overview of our benefits, please visit the following link: https://www.thecaq.org/careers.

ABOUT THE CAQ

The Center for Audit Quality (CAQ) is a leading non-profit organization dedicated to enhancing investor confidence and public trust in the global capital markets. We support the auditing profession by providing thought leadership, fostering collaboration, and addressing emerging areas of assurance.

About the Role:

The Professional Practice Manager will manage and support technical and policy-oriented projects with working groups and task forces comprising representatives of senior leaders from the auditing profession. Work with the Center for Audit Quality’s (CAQ) staff of motivated, enterprising, and collegial professionals, to identify, develop and seek consensus on emerging technical and public policy issues affecting the public company auditing profession. Help conduct research and develop thought leadership on auditing and financial reporting matters, including fraud and core topics such as emerging technology, professional skepticism, and corporate culture.

What You’ll Be Doing:

• Work with and under the direction of the Senior Manager, Professional Practice, manage projects and meetings of the Professional Practice team, including the Anti-Fraud Collaboration (AFC), working groups, and project task forces to advance the CAQ mission.
• Collaborate with Professional Practice team members to conduct research, develop technical content, and thought leadership for new and emerging fraud, auditing, and financial reporting issues.
• Support the Professional Practice team members in drafting comment letters on key regulatory policy proposals issued by the PCAOB, SEC, and other standard setters and regulators.
• Assist Professional Practice team members in managing and coordinating activities and meetings of CAQ and AFC task forces and working groups involving member firms and stakeholders.
• Play a key role in planning and developing technical content for webcasts, roundtables, conference panels, and other events and educational opportunities focused on fraud risk mitigation and fraud deterrence and detection.
• Develop and manage projects by establishing clear deadlines and driving project progress.
• Engage with members of the AFC, public company auditing profession, and regulatory staff to foster a positive working relationship with the CAQ.
• Monitor US and global regulatory and policy developments relevant to the public company auditing profession and provide perspective on impact to the CAQ mission and objectives.
• Attend conferences relevant to fraud and public company auditing.
• Coordinate and/or communicate CAQ messaging during meetings (both internal and external), roundtables, and conference panels with firm executives, members of the public company auditing profession, and college students.
• Perform additional duties as required.

      Supervisory Responsibilities

• None

What You’ll Bring to the Role:

• A mix of strong verbal communication, presentation, and writing skills.
• Ability to research emerging issues.
• Knowledge of, or willingness to develop knowledge of, AI technology-enabled applications.
• Excellent project management and organizational skills, including the ability to manage multiple deliverables and/or workstreams concurrently.
• Detail oriented with the ability to analyze large volumes of documents.
• Proven ability to take initiative in problem solving by proposing possible solutions to senior management.
• Demonstrated ability to successfully administer projects and timelines, including the ability to work well under tight time constraints.
• Demonstrated experience working in cross-functional high performing teams to meet deadlines and achieve established goals.
• Self-starter, with the ability to thrive in a fast-paced, collaborative work environment.

What You Need to Succeed:

• 3 to 5 years of recent public company auditing or comparable experience.
• Working knowledge of PCAOB auditing standards, coupled with a strong desire to broaden your knowledge of the public company accounting profession.
• CPA license.
• Forensic accounting, risk and compliance, or similar experience/exposure working on fraud-related issues (e.g., fraud risk assessment, fraud inquiries, transaction testing, investigations, etc.).
• CFE certification (or desire to obtain a CFE certification).

Compensation

The anticipated salary range for this position is $114,424 - $125,321. The actual salary offered will be determined based on job-related factors allowed by law, including experience, training, geographic location, certifications, market conditions, departmental budgets, and job responsibilities. The CAQ provides a comprehensive benefits package, including medical, dental, vision, 401(k), holiday pay, vacation, and more. For an overview of our benefits, please visit the following link: https://www.thecaq.org/careers.

About the CAQ

The Center for Audit Quality (CAQ) is a leading non-profit organization dedicated to enhancing investor confidence and public trust in the global capital markets. We support the auditing profession by providing thought leadership, fostering collaboration, and addressing emerging areas of assurance.