About Us:

MIH Systems Group is a growing company in the evolving field of building commissioning, and we strive to make buildings work better. Specializing in the optimization of complex building systems, our team's diversified skill set provides value to our clients from the design stages of new construction all the way through operating existing buildings. The MIH team consists of experienced industry-leading professionals, focused on logistical, energy and cost-effective solutions to our clients.

Role: Certified Payroll Coordinator- Temporary

MIH is hiring a Temporary Certified Payroll Coordinator on a 3-month contract to support payroll compliance and reporting for prevailing wage projects. This role is critical in ensuring accurate, timely certified payroll reporting while partnering closely with Service Managers, Payroll, and Operations teams. You’ll work alongside our teams in the Mid-Atlantic region. 

Responsibilities:

· Prepare and submit Certified Payroll Reports (CPRs) in compliance with federal, state, and local regulations

· Ensure compliance with prevailing wage laws, including Davis-Bacon Act requirements

· Manage certified payroll reporting requirements across NJ, NY, PA, and DE (multi-state experience highly preferred)

· Review project contracts to determine prevailing wage applicability and requirements

· Partner with Service Managers to gather accurate job and labor data for weekly reporting

· Assist with weekly payroll calculations related to prevailing wage classifications, fringe benefits, and job costing

· Audit payroll data for accuracy, completeness, and compliance

· Maintain organized and compliant payroll records and documentation

· Communicate proactively with Payroll and Operations to resolve discrepancies or questions

Requirements:

· Previous experience in dispatching, customer service, or a related role, ideally within the HVAC or a similar industry.

· Strong understanding of prevailing wage laws and certified payroll reporting

· Familiarity with Davis-Bacon and multi-state reporting requirements (NJ, NY, PA, DE preferred; all states a plus)

· Previous experience supporting HVAC projects, contracts, or service operations preferred

· Working knowledge of basic payroll calculations and reporting processes

· High attention to detail with strong organizational skills

· Ability to handle confidential payroll data with discretion and professionalism

Estimated Salary: Salary based on region and experience.

MIH Systems Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

About us

MIH Systems Group is a growing company in the evolving field of building commissioning, and we strive to make buildings work better. Specializing in the optimization of complex building systems, our team's diversified skill set provides value to our clients from the design stages of new construction all the way through operating existing buildings. Our consulting group provides a full array of commissioning services for both new and existing buildings, and our technical services group provides start-up services on complex HVAC equipment from a wide range of manufacturers. The MIH team consists of experienced industry-leading professionals, focused on logistical, energy and cost-effective solutions to our clients.

Compensation: $22 - $25 depending on skill, plus benefits

MIH Systems Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local law.

• 5+ years field experience with commercial heating and air conditioning.
• Must have knowledge of commercial air-conditioning, heating, water source heat pumps & rooftop packaged HVAC systems.
• Startup experience.
• Mentored others in the field.
• EPA Universal.
• Must have your own hand tools.
• Must have a clean driving record.
• OSHA 10-hour training certification and OSHA 30 (preferred).
• NJ Master HVAC-R is a plus.
• Manufacturing certifications (i.e. Aaon, Smart Chiller, Samsung, ClimaCool, ClimateMaster…, etc. - preferred)
• Self-starter, great communication skills, timely