About Us: 

The West Virginia Food & Farm Coalition is building the local food and agriculture system in West Virginia in a way that provides viable incomes for farmers and local food businesses and ensures all residents have access to local food. Farmers and local food and agriculture businesses are at the heart and soul of the local food movement; the Coalition seeks to first hear their voices and serve those who are fundamental to building resilient and robust food systems. 

Our passionate team collaborates closely with our board, community partners, and stakeholders. Whether we’re on farm visits, facilitating community forums, or lobbying with legislators, our work varies from exhilarating field activities to intense proposal writing and reporting, all under tight deadlines and high standards. 

Our team operates both remotely and from our Charleston, WV office, maintaining a casual atmosphere and a flexible yet accountable work schedule. Our office is not only relaxed but also dog-friendly, reflecting the supportive and committed nature of our staff and board. 

About You: 

• Have significant experience managing federally funded grant programs and understand the compliance and reporting demands that come with them. 
• Have deep experience organizing programs through logic models, and can spot overlaps across multiple grants to build activities, deliverables, metrics, and outcomes into a single, linear framework. 
• Can translate complex, multi-grant work into clear implementation plans and Gantt charts that give staff a straightforward path to follow. 
• Have supervised multiple staff and are skilled at building systems, setting deadlines, and holding a team accountable to them. 
• Can lead a team and push them to think strategically about program implementation and critically analyze the activities and tasks needed to implement programs well.
• Enjoy designing and managing metrics dashboards that make program performance visible to leadership, funders, and staff. 
• Care about the people you supervise and want to build professional development opportunities and support systems that help staff succeed and stay. 
• Are comfortable managing budgets, reviewing purchase order requests, and ensuring procurement follows required processes. 
• Communicate clearly and consistently, translating program needs and progress for an Executive Director through structured updates. 
• Are extremely organized, meet deadlines reliably, and hold yourself to the same standard you hold your team to.

About the Position: 

The Deputy Director will oversee program implementation at WVFFC, ensuring outcomes, outputs, deliverables, and metrics are achieved and accurately reported across five programs: SNAP, Stretch, Youth Entrepreneurship and Education, Value Added Products, and the Rural Grocer Network. This position supervises the staff working within these programs and reports directly to the Executive Director. 

This role is suited to an experienced program management professional who thinks in logic models, can identify overlap across multiple grants, and can translate that into clear, linear work plans for staff. The ideal candidate has significant experience with federally funded grant management, can lead and coach a team, and holds staff accountable to deadlines and metrics without losing sight of the staff experience that keeps people successful and engaged in their work.

Requirements

Position Responsibilities: 

• Program Implementation 
• Ensure outcomes, deliverables, metrics, and activities are communicated clearly to staff across all supervised programs. 
• Develop clear implementation plans and associated Gantt charts to ensure planning occurs across all programs. 

• Outcome & Deliverables Management 
• Ensure staff are achieving deliverables on schedule and that all necessary metrics reporting occurs and is validated. 
• Design appropriate metrics reporting systems for each program. 

• Staff Supervision 
• Manage, coach, and hold weekly one-on-one meetings with supervised staff. ○ Develop and manage professional development opportunities and other support staff need to succeed in their roles and remain engaged at WVFFC. 
• Communication with the Executive Director 
• Communicate program needs to the Executive Director through a weekly meeting structure, including metrics dashboard updates and anecdotal program stories. 
• Grant Reporting Management 
• Manage the calendar of grant reporting deadlines, assigning reporting tasks to staff in a timely manner and assigning staff their own writing roles and reviewing work for compliance and accuracy. 
• Procurement 
• Manage purchase order requests from supervised staff, verifying that expenses are necessary, available in the budget, and have followed required procurement processes. 
• Systems & Platform Development
• Assist the Executive Director in developing an online platform for program and grant management. 
• Manage a metrics dashboard for all organizational projects and programs. 

Qualifications: 

• Bachelor’s degree required; Master’s degree preferred. 
• 5+ years of experience in nonprofit program management. 
• Significant experience managing federally funded grant programs. 
• Demonstrated experience using logic models to organize program activities, deliverables, metrics, and outcomes across multiple grants. 
• Experience developing Gantt charts and implementation plans for staff-facing work plans. 
• Experience supervising multiple staff, including coaching and performance management.
• Experience managing budgets, purchase orders, and procurement processes.
• Strong written and verbal communication skills, with experience translating program data for an Executive Director, Board, or funders. 

Benefits

How to Apply: 

• Resume 
• Two-page cover letter that clearly and succinctly answers the following questions:

1. Tell us about your experience using logic models or similar frameworks to organize program activities, deliverables, metrics, and outcomes across  multiple grants. 
2. Describe your experience with federally funded grant management. What compliance and reporting requirements have you worked with? 
3. Tell us about a time you supervised a team through a period of tight deadlines and high accountability. How did you keep staff on track, and how did you support them along the way? 
4. Describe your approach to building an implementation plan or Gantt chart for a complex, multi-part program. 
5. Tell us about a time a metric or deliverable was at risk of being missed. How did you identify the problem, and what did you do about it? 

• Pertinent portfolio items optional (e.g., a sample logic model, work plan, or Gantt chart you’ve developed) 

Selection Schedule: 

• Initial Interviews will be conducted via phone/teleconference, and will begin immediately for qualified applicants
• Second interviews will be conducted on a rolling basis until the right candidate is identified 
• The position will remain open until filled. 

Benefits Compensation: 

• Position is full-time, salary exempt at 36 hours per week. WVFFC’s team operates both remotely and from our Charleston, WV office; Charleston-based candidates are preferred. 
• Healthcare Insurance premiums are fully covered for the individual employee
• Access to eye, dental (employer pays half) 
• Short-term/long-term disability paid by employer 
• Life insurance available paid by employer 
• 12 days of sick leave annually. 
• 11 Floating Holidays annually 
• 22 PTO days are available after 90 days and are prorated for the year based on the date of hire. 
• Retirement accounts and 6% matching is available after six months 
• The salary for the role is $70,000