This role is for one of the Weekday's clients

Min Experience: 3+ years

Location: Bengaluru
JobType: full-time

We are seeking an experienced Project Manager to lead end-to-end project execution, ensuring successful delivery within scope, timelines, budget, and quality standards. In this role, you will coordinate cross-functional teams, manage project documentation, oversee customer communications, and drive operational excellence throughout the project lifecycle.

The ideal candidate has strong project management expertise, exceptional organizational skills, and experience managing engineering or technical projects while collaborating with internal teams and external stakeholders.

Requirements

Key Responsibilities

Project Planning & Execution

• Lead end-to-end project execution from project initiation through delivery and closure.
• Develop project plans, schedules, milestones, and execution strategies to ensure successful project delivery.
• Coordinate cross-functional teams and monitor project progress against timelines, scope, and deliverables.
• Identify project risks, manage change requests, and ensure timely resolution of issues.

Project Documentation & Governance

• Prepare and maintain project documentation during project initiation and execution.
• Review and standardize quotations based on technical and commercial requirements.
• Manage project records, documentation, and archives in document management systems.
• Ensure compliance with organizational processes, documentation standards, and governance requirements.

Commercial & Order Management

• Review commercial contracts and project-related documentation.
• Prepare order confirmations, invoices, bank guarantees, and commission-related documentation.
• Coordinate order processing activities and complementary project deliveries.
• Raise purchase requisitions and ensure timely issuance of delivery documentation.
• Prepare credit memos and maintain accurate commercial records.

Customer & Stakeholder Management

• Act as the primary coordination point between customers and internal project teams.
• Organize customer meetings, project reviews, trials, and acceptance testing activities.
• Coordinate customer visits, travel arrangements, accommodation, logistics, and support schedules.
• Prepare invitation letters, project communications, and customer feedback reports.
• Maintain strong stakeholder relationships throughout the project lifecycle.

Systems & Data Management

• Maintain accurate customer and project information in CRM, Sales Cloud, ERP, or equivalent enterprise systems.
• Create and manage customer accounts and master data.
• Track project milestones, deliverables, invoices, and project status within enterprise platforms.
• Support data integrity and reporting across project management systems.

Operational Support

• Coordinate translation services, NDA management, and administrative documentation.
• Support project teams with communication, scheduling, and operational activities.
• Assist junior team members, interns, or coordinators in project-related tasks.
• Drive continuous improvements in project execution processes and operational efficiency.

Required Qualifications

• Bachelor's degree in Engineering, Business Administration, Operations Management, or a related field.
• 3–8 years of experience in project management, project coordination, or operations.
• Strong understanding of project lifecycle management and delivery processes.
• Experience coordinating cross-functional teams and managing multiple concurrent projects.
• Excellent communication, stakeholder management, and organizational skills.
• Strong analytical, problem-solving, and decision-making abilities.
• Proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint.
• Experience using CRM platforms, Sales Cloud, ERP systems (such as SAP), or similar enterprise applications.
• Ability to manage competing priorities while meeting project deadlines.

Preferred Qualifications

• Experience managing engineering, manufacturing, or technical projects.
• Familiarity with SAP or similar ERP platforms.
• Experience with project tracking, documentation, and customer relationship management systems.
• PMP, PRINCE2, or equivalent Project Management certification is preferred.
• Exposure to contract management, quotation management, and order processing.

Must-Have Skills

• CRM / Sales Cloud
• Project Execution
• Project Documentation
• Project Coordination
• Stakeholder Management
• Cross-Functional Collaboration

Good-to-Have Skills

• Project Delivery
• Order Processing
• Quotation Management
• SAP / ERP Systems
• Contract Management
• Project Planning
• Change Management
• Microsoft Office Suite