ABOUT THE ROLE

As an Office Administrator at our data center near Pecos/Orla, TX, you will be an integral part of ensuring the smooth and efficient administrative operations that support the critical functions of our data center facility. This role requires a combination of administrative skills, attention to detail, and the ability to manage tasks in a fast-paced and technical environment.

Some of the key responsibilities you should expect are the following:

Administrative Support:

• Provide comprehensive administrative support to the data center management team, including scheduling, correspondence, and document preparation.

Visitor and Contractor Management:

• Coordinate visitor access to the data center, ensuring compliance with security protocols.
• Facilitate the onboarding process for contractors and vendors entering the data center facility.

Communication and Coordination:

• Serve as a point of contact for internal and external communications, redirecting inquiries and disseminating information as needed.
• Coordinate and communicate effectively with various teams within the data center and external stakeholders.

Office Management:

• Oversee the day-to-day office operations, managing supplies, equipment, and maintaining a clean and organized workspace.
• Coordinate with facility and IT teams for office-related needs.

Documentation and Record Keeping:

• Maintain accurate and organized documentation, including contracts, invoices, and administrative records.
• Assist in document preparation and record-keeping related to data center operations.

Security and Access Control:

• Support security measures by managing access control systems, visitor logs, and monitoring security protocols.
• Collaborate with the security team to ensure a secure and controlled environment.

Event Coordination:

• Assist in planning and coordinating events within the data center, such as training sessions, meetings, and tours.
• Manage logistics, catering, and other event-related details.

Emergency Response and Safety:

• Collaborate with the safety team to ensure adherence to safety protocols and emergency response procedures.
• Assist in organizing and participating in regular safety drills.

Expense Management:

• Process and track expenses related to office supplies, events, and other administrative needs.
• Contribute to budget tracking and financial reporting.

Collaboration with Data Center Teams:

• Work closely with data center technicians, specialists, and other teams to support their administrative needs.
• Foster a collaborative and positive working environment within the data center office.

Confidentiality and Compliance:

• Handle sensitive information with discretion and ensure compliance with data center security and privacy policies.

ABOUT YOU

• 1-3 years proven experience as Office Manager, Executive Assistant, or like position
• Competitive spirit with a strong desire to succeed, exceeds goals, and maximizes opportunities
• A positive attitude and love for making teams happier and more efficient
• Effective oral and written communication skills
• Excellent judgment and decision-making abilities
• Strong organizational and planning skills
• Must Pass a motor vehicle check
• Must have own reliable transportation to get to and from the designated work site location
• Bilingual in English and Spanish is a plus+

ABOUT THE WORK ENVIRONMENT

This role is onsite at our Data Center near Pecos/Orla, TX. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.