The role

Nebius is looking for an experienced and highly dependable Personal Assistant to provide dedicated support to our Head of Legal

Reporting to the Head of Legal, you will act as the administrative and operational anchor, helping manage demanding schedules, stay prepared and focused, and work effectively across a fast-moving, international organization.

This is a trusted position at the heart of the Legal function. The right person will be proactive, attentive and thoughtful. You will not simply complete individual tasks: you will understand context, anticipate next steps, notice important details and resolve practical issues before they become blockers. You will work closely with the Head of Legal and Chief of Staff as part of a small, collaborative team and build trusted relationships with colleagues and external stakeholders.

Your responsibilities will include: 

• Own and proactively manage complex calendars, coordinating across multiple time zones and frequently changing priorities.
• Ensure meetings are scheduled in the appropriate format and location, with the correct supporting information.
• Coordinate internal and external meetings, including agendas, materials, visitor arrangements and follow-up actions.
• Support correspondence and inbox management, identifying priorities, understanding the context of requests and ensuring appropriate next steps are taken.
• Arrange domestic and international travel, including flights, accommodation, ground transportation, itineraries and last-minute changes.
• Act as a professional and responsive point of contact between the Legal leadership team and internal and external stakeholders.
• Handle highly sensitive legal, business and personal information with the utmost care and confidentiality.
• Anticipate day-to-day practical needs and make arrangements that enable both leaders to remain focused, prepared and effective.
• Support Legal team meetings, leadership visits, events and other administrative activities.
• Maintain well-organized digital records and support expense reporting, document management and other administrative tracking.
• Follow through on commitments, reminders and action items, ensuring that important matters do not fall between the cracks.

We expect you to have: 

• At least 6 years of hands-on experience as a Personal Assistant, Executive Assistant or senior administrative professional supporting senior leaders.
• Previous experience working in a technology company or similarly fast-paced, international environment.
• Fluent written and spoken English and Hebrew, with the ability to communicate clearly and professionally with a wide range of stakeholders.
• Demonstrated experience managing complex executive calendars, meetings, travel and competing priorities.
• Exceptional integrity and discretion, with the maturity to handle confidential and sensitive information appropriately.
• Strong judgment and the ability to understand context, anticipate needs and act without requiring detailed instructions.
• Excellent organizational skills, attention to detail and consistent follow-through.
• A proactive, practical and solution-oriented approach, with the ability to identify and address issues before they escalate.
• Strong interpersonal skills and a warm, collaborative and service-oriented working style.
• The ability to remain calm, adaptable and effective in an intensive, rapidly changing environment.
• A high level of ownership, reliability and accountability.
• Strong proficiency with Outlook and Microsoft Office, and confidence using collaboration tools such as Slack and Zoom.
• An interest in using modern productivity and AI tools to work more efficiently.