The Assistant Property Manager plays a key role in supporting the Property Manager with the day-to-day operations of residential properties. This position contributes to maintaining high standards across the portfolio by assisting with property maintenance, financial management, and administrative functions, ensuring properties remain well-maintained, efficient, and financially successful.

Property Management:

• Assist with scheduling and overseeing maintenance and repairs to ensure properties are well-maintained upon approval from the Property Manager.
• Respond to tenant inquiries in a timely manner.
• Conduct regular property inspections to identify and address maintenance issues.
• Coordinate with vendors and contractors to ensure timely and quality work.
• Complete vacant unit inspections.
• Maintain accurate records of maintenance activities and ensure compliance with safety regulations.
• Interact with Building Managers in a professional manner to resolve problems.

Financial Management:

• Assist in preparing and managing property budgets.
• Obtain quotes and complete analysis.
• Collect rent, other fees, and ensure timely and accurate processing of payments.
• Assist in obtaining quotes as part of the tender process.

Administrative Duties:

• Maintain organized and up-to-date property files and records.
• Prepare lease agreements, notices, and other property-related documents.
• Assist with marketing and advertising efforts to attract new tenants.
• Support the Property Manager in various administrative tasks as needed.
• Help with developing and implementing Standard Operating Procedures.
• Ensure tenant satisfaction and retention through effective communication and problem resolution.
• Special projects as assigned.

Compliance and Safety:

• Ensure compliance with all local, Provincial, and federal regulations related to property management.
• Implement and enforce property policies and procedures.
• Promote a safe and healthy environment for tenants and staff.
• Report incidents and resolutions to the Property Manager.

Additional Duties:

• Other duties as assigned

Requirements

• 2–5 years of experience in property management, real estate, or a related field (residential experience preferred)
• Strong customer service and communication skills, with experience handling tenant inquiries and resolving issues
• Organized and detail-oriented, with the ability to manage multiple priorities independently
• Experience with budgeting support, rent collection, and lease administration
• Familiarity with property management software such as Yardi (asset) and Microsoft Excel
• Knowledge of landlord-tenant legislation and property management regulations is an asset
• Ability to work with vendors and contractors and support day-to-day building operations
• Proactive, reliable, and able to exercise sound judgment while handling confidential information
• Flexible and available to support the Property Manager as needed, including occasional on-call duties for emergencies

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Benefits

• Dental care
• Extended health care
• Vision care
• Extensive EFAP program
• Virtual Urgent Care

Accommodations

Kingsley Management Inc. is committed to providing an accessible and supportive recruitment experience for persons with disabilities. If you require accommodations at any stage of the recruitment process, please notify us in advance at [email protected]

AI Usage

As part of our hiring process, we use AI-powered tools to assist in screening resumes. These technologies help us efficiently identify candidates whose qualifications align with the role, ensuring a fair and consistent evaluation process. By clicking "Apply," you acknowledge and consent to the use of AI in our recruitment workflow.