Job Location is in the Houston Westchase area and will be onsite, in the office daily.

Job Responsibilities:

• Provide senior level administrative support for our Survey Department leaders and programs within a civil engineering and design firm.
• Assist in onboarding and training new office and field staff.
• Make travel arrangements and conference reservations as needed.
• Support vehicle operations and maintain records.
• New project set up: Prepare presentations, correspondence, and reports.
• Respond to inquiries and informational requests.
• Report to Houston and Katy offices for on-site support – schedule to be determine (mileage reimbursement included)
• Process project documents including but not limited to scanning, creating document records in the management system, routing and distribution, and filing (electronic and hardcopy)
• Handle confidential and sensitive information with discretion and prudence.
• Other duties as assigned.

Job Requirements:

• Associates or higher with business related degree is preferred. Relevant years of experience will be considered in lieu of degree.
• 7+ years of administrative experience with a proven ability to work independently.
• Must have valid driver’s license and your own vehicle for office rotation. This will be reimbursed.
• Background in the professional services industry preferred
• Rapid mastery of new skills and concepts
• Advanced problem-solving skills
• Must have excellent time management skills, and ability to coordinate with all levels of staff and handle multiple tasks.
• Strong proof reading, editing and grammar skills
• Proficient in Word, Excel, PowerPoint, Adobe Acrobat, and Outlook