A Professional, organized, and service-oriented Administrative Assistant to serve as the first point of contact for our Sarasota Office. The role is responsible for creating a welcoming environment for employees, clients, and visitors while providing administrative and operational support to ensure the office runs efficiently. The ideal candidate is proactive, detail-oriented, and enjoys a team environment.

Essential Functions:

• Front Desk & Office Administration:
  • Serves as the primary point of contact for visitors, clients, and incoming phone calls.
  • Answers and direct calls on main phone line.
  • Manage conference room schedules and coordinate meeting space reservations for project teams and client meetings.
  • Receive, sort, and distribute incoming mail and packages.
  • Coordinate printing, scanning, document preparation, and courier services.
  • Process invoices by coding and forwarding them to corporate accounting team.
  • Prepare FedEx, USPS, and other shipping labels and ensure timely shipment of outgoing packages.
• Office Operations & Facilities
  • Maintain the appearance, cleanliness, and organization of common office areas.
  • Coordinate with office cleaning vendors and building tenant and ensure office standards are maintained.
  • Manage office and kitchen supplies, including purchasing and stocking snacks, beverages, and other office necessities.
  • Load and run dishwashers daily and maintain kitchen cleanliness.
  • Clean and organize refrigerators and microwaves on a regular schedule.
  • Maintain inventory of company promotional items, business cards, envelopes, and branded materials; coordinate reordering as needed.
• Employee and Team Support
  • Prepare and set up workstations for new hires, including desks, docking stations, monitors, and office supplies.
  • Help create a welcoming onboarding experience for new employees.
  • Support project teams with administrative needs assigned.
• Event Coordination
  • Partner with the Executive Administrator to coordinate office events and employee engagement activities, including:
    • Monthly team lunches
    • Bi-weekly employee events
    • Quarterly office events
    • Office Budget Tracking
    • Annual Holiday celebrations
    • Annual client appreciation and gift programs
    • Conference/seminars

Nonessential Functions:

• Assist with misc. items for multiple offices/ facilities
• Assist with special projects
• Support employee travel setup and expense-related processes.

Experience:

• 1-3 years’ experience in administrative assistant, receptionist, office coordinator, or similar role.
• Excellent communication skills
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Ability to work independently while supporting a collaborative team environment.

Positive attitude, strong work ethic and a desire to learn and grow professionally

Disclaimer 

While AI tools may support your application process, this role is built on human talent. Your judgment, experience, and character matter most, so we encourage you to showcase what makes you uniquely you.

Atwell does not accept unsolicited resumes from any 3rd party agencies. No fee will be paid to 3rd parties who submit unsolicited resumes to any Atwell employee. Resumes from approved vendors must be specifically requested by Atwell and approved by the Atwell Talent Acquisition Team.

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