Accounts Receivable / Accounts Payable Specialist

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
Location: Remote (LATAM, Philippines, Pakistan, South Africa Preferred)

About the Role

We are hiring a highly detail-oriented Accounts Receivable / Accounts Payable Specialist to support daily accounting operations and ensure accurate management of incoming and outgoing financial transactions.

This role is critical to maintaining healthy cash flow, organized financial records, and smooth accounting operations across vendors, customers, and internal teams. You will manage invoice processing, collections follow-up, reconciliations, payment coordination, and financial documentation while ensuring accuracy, compliance, and timely execution.

The ideal candidate is organized, proactive, and comfortable handling high transaction volumes in a fast-paced remote environment where precision and follow-through matter.

What You’ll Own

Accounts Payable (AP)

• Review, code, and process vendor invoices accurately and on time
• Enter invoices into accounting systems such as QuickBooks, NetSuite, Xero, SAP, or similar platforms
• Schedule vendor payments through ACH, wires, checks, or online payment systems
• Reconcile vendor statements and resolve discrepancies proactively
• Process employee reimbursements and corporate credit card reconciliations
• Maintain organized AP records and supporting documentation

Accounts Receivable (AR)

• Generate and distribute customer invoices accurately and on schedule
• Post customer payments and reconcile incoming transactions
• Monitor AR aging reports and follow up on overdue balances
• Communicate professionally with customers regarding payment status and billing questions
• Support collections efforts and negotiate payment arrangements when needed
• Track deferred or unearned revenue balances where applicable

Reconciliation & Financial Reporting

• Reconcile AR/AP subledgers with the general ledger
• Match cash receipts and disbursements to bank activity
• Assist with month-end close activities and accrual support
• Prepare weekly cash collections and disbursement reports
• Identify discrepancies and resolve reconciliation issues quickly

Compliance & Documentation

• Maintain accurate vendor and customer records including W-9s, contracts, and payment terms
• Ensure accounting documentation remains audit-ready and compliant
• Follow internal controls and accounting best practices aligned with GAAP/IFRS standards
• Support finance leadership during audits and reporting cycles

Cross-Functional Coordination

• Coordinate with procurement, sales, operations, and finance teams regarding invoice accuracy and payment processing
• Support dispute resolution between vendors, customers, and internal teams
• Help improve accounting workflows, documentation standards, and operational efficiency

What Makes You a Great Fit

• You are highly detail-oriented and accuracy-focused
• You are organized and capable of managing large transaction volumes efficiently
• You communicate professionally with both vendors and customers
• You balance speed, accuracy, and compliance effectively
• You take ownership of follow-through and problem resolution
• You are comfortable working independently within remote accounting workflows

Required Experience & Skills

• 2+ years of AR/AP, bookkeeping, or accounting operations experience
• Experience using accounting platforms such as QuickBooks, NetSuite, Xero, SAP, or similar systems
• Strong Excel or Google Sheets skills including VLOOKUPs, pivot tables, and reconciliation workflows
• Experience handling vendor payments, invoicing, and collections follow-up
• Strong written and verbal English communication skills
• High attention to detail and strong organizational skills

Preferred Experience

• Multi-currency AR/AP experience
• Experience with AP/AR automation tools such as Bill.com or Tipalti
• Exposure to SaaS, professional services, real estate, manufacturing, or e-commerce industries
• Familiarity with GAAP/IFRS accounting practices
• Experience supporting ERP migrations or accounting process improvements

What a Typical Day Looks Like

An AR/AP Specialist’s day revolves around managing financial transactions, maintaining accurate records, and supporting cash flow operations. You will:
• Process vendor invoices and customer payments accurately
• Monitor overdue balances and follow up on collections activity
• Reconcile ledgers and resolve discrepancies
• Coordinate with vendors, customers, and internal teams regarding billing and payment issues
• Prepare financial reports and maintain organized accounting records
• Support month-end close and ensure compliance documentation remains audit-ready

In short: you help ensure financial operations remain accurate, organized, and efficient while supporting healthy cash flow and clean accounting records.

Key Metrics for Success (KPIs)

• Invoices processed accurately with minimal errors
• AP payments completed within agreed payment terms
• Reduction in overdue AR balances and improved collection cycles
• Timely completion of reconciliations and month-end close support
• Accurate and audit-ready financial documentation
• Positive collaboration with vendors, customers, and internal teams

Interview Process

• Initial Phone Screen
• Video Interview with Pavago Recruiter
• Practical Assessment (AP/AR Reconciliation or Aging Report Exercise)
• Client Interview
• Offer & Onboarding

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