Who we are

Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards.

As democracies, we believe we have a special responsibility to be thoughtful about the development and deployment of powerful technologies like AI. We take this responsibility seriously.

We are an ambitious and committed team of engineers, AI specialists and customer-facing programme managers. We are looking for mission-driven people to join our European teams – and apply their skills to solve the most complex and impactful problems. We embrace an open and transparent culture that welcomes healthy debates on the use of technology in defence, its benefits, and its ethical implications.

The role

As our Stockholm Workplace Coordinator, you will create an inclusive and welcoming environment where colleagues and external partners can collaborate effectively. You will oversee all general office operations, ensuring the Stockholm office functions seamlessly while providing comprehensive executive assistance to the local leadership team. Your responsibilities will span from organising and hosting meetings and events to coordinating key leadership schedules, communications, and daily business activities to support the broader company mission.

The day-to-day

• Legal aspects of the entity (compliance, tax, finance)
• Compliance — including licenses, FMV (Fair Market Value) and ISP
• Coordinating local hiring
• Foster an inclusive, welcoming, and effective environment for the Stockholm team, ensuring colleagues and visiting partners are consistently well supported
• Provide comprehensive executive assistance to local leadership through calendar management, scheduling, and the thoughtful prioritisation of key communications
• Oversee office operations, ensuring the workplace runs efficiently and professionally to support uninterrupted daily workflows
• Support local team culture by coordinating weekly fika, team breakfasts, and regular social gatherings
• Organise and coordinate team meetings, ranging from collaborative workshops and operational updates to events and team offsites
• Coordinate appointments and host onsite meetings, serving as a highly professional primary point of contact for external guests and key stakeholders
• Anticipate team needs by proactively sourcing office supplies and catering, maintaining optimal stock levels
• Manage workplace ticketing systems, ensuring all facility and maintenance issues are resolved promptly
• Act as the dedicated local liaison for building management and external vendors, ensuring partners meet our operational expectations

You should apply if you

• Demonstrate ability as an Office Manager, Executive Assistant, or in a similar workplace coordination role
• Communicate fluently in both Swedish and English, with the ability to build collaborative relationships across the team
• Possess exceptional organisational skills and can seamlessly context-switch between facility operations and executive support
• Handle sensitive information with complete reliability and discretion
• Show excellent technical proficiency across Microsoft Word, Excel, Outlook, and PowerPoint
• Align with our core values of responsibility, initiative, dedication to the mission, responsiveness, and inclusiveness

Note: We operate in an industry where women, as well as other minority groups, are systematically under-represented. We encourage you to apply even if you don’t meet all the listed qualifications; ability and impact cannot be summarised in a few bullet points.

Nice to have

• Demonstrated knowledge of Swedish workplace health and safety regulations (Arbetsmiljö)
• Previous experience acting as a Skyddsombud
• An existing network of local Stockholm vendors for catering, event spaces, and maintenance

Join Helsing and work with world-leading experts in their fields

• Helsing’s work is important. You’ll be directly contributing to the protection of democratic countries while balancing both ethical and geopolitical concerns
• The work is unique. We operate in a domain that has highly unusual technical requirements and constraints, and where robustness, safety, and ethical considerations are vital. You will face unique Engineering and AI challenges that make a meaningful impact in the world
• Our work frequently takes us right up to the state of the art in technical innovation, be it reinforcement learning, distributed systems, generative AI, or deployment infrastructure. The defence industry is entering the most exciting phase of the technological development curve. Advances in our field of world are not incremental: Helsing is part of, and often leading, historic leaps forward
• In our domain, success is a matter of order-of-magnitude improvements and novel capabilities. This means we take bets, aim high, and focus on big opportunities. Despite being a relatively young company, Helsing has already been selected for multiple significant government contracts
• We actively encourage healthy, proactive, and diverse debate internally about what we do and how we choose to do it. Teams and individual engineers are trusted (and encouraged) to practise responsible autonomy and critical thinking, and to focus on outcomes, not conformity. At Helsing you will have a say in how we (and you!) work, the opportunity to engage on what does and doesn’t work, and to take ownership of aspects of our culture that you care deeply about

What we offer

• Competitive salary and VSOP options
• Relocation support: up to €2,500 and 4 weeks temporary accommodation
• Learning: €500/£450 yearly allowance

These are the core benefits across all locations, there may be additional benefits in certain locations.

Helsing is an equal opportunities employer. We are committed to equal employment opportunity regardless of race, religion, sexual orientation, age, marital status, disability or gender identity. Please do not submit personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, data concerning your health, or data concerning your sexual orientation.

Location: Sweden

We Are:

RTB House is a next-generation performance demand-side platform (DSP) that uses proprietary Deep Learning AI algorithms to help brands grow. The company is the market leader in driving performance using Deep Learning across the entire purchase funnel. 

Founded in 2012, and now operating in 90+ markets, RTB House has always been private-by-design. It embraces first-party advertising and a relentless approach to innovation. RTB House offers end-to-end Deep Learning-powered AdTech products and solutions to maximize conversion, drive new customer acquisition, create engagement, and fuel long-term demand for a global base of clients.

Our team in Sweden consists of over ten people and plays a key role in our company’s growth across the Nordics. We combine strong local market expertise with the global vision of RTB House. While we follow a flexible hybrid working model, allowing team members to work remotely most of the time, we also value regular in-person collaboration. Our office is located in the heart of Stockholm, just around T-Centralen, where the team meets regularly to connect and exchange ideas.

At RTB House, the Account Management team is central to building lasting client partnerships and driving growth across the Nordic region. Collaborating closely with Sales and Technical Account Managers, they oversee all post-sale activities to ensure seamless campaign execution across e-commerce websites and mobile apps. Their work combines data-driven performance analysis, proactive strategy development, and regular client communication to achieve marketing goals, identify upselling opportunities, and deliver measurable success - all while fostering a collaborative, solution-oriented team environment.

Why RTB House?

If you are passionate about digital advertising, thrive in a dynamic and fast-paced environment, and are eager to make a significant impact, we want to hear from you! Join RTB House and be part of our success story in the Nordic market.

You Will:

• Develop relationships and negotiate business terms with decision-makers of the largest e-commerce companies in the Nordic region;
• Up- and cross-sell campaigns and products to ensure the growth of the accounts;
• Provide transparency over campaign performance for the client representatives to ensure premium customer service;
• Create retargeting strategies for different verticals;
• Develop professional technical knowledge related to the solutions offered by RTB House and overall developments in the digital marketing domain;
• Work closely with technical and sales teams within the company to ensure the superior performance of the campaigns.

Desired Experience:

• Understanding of the online advertising industry, especially performance marketing;
• 3+ years of experience managing online advertising campaigns in a client-facing role;
• Self-motivated, positive individual with an achiever attitude;
• Strong analytical and problem-solving skills;
• Ability to absorb information quickly and deliver within tight time frames;
• Excellent communication and presentation skills;
• Proven ability to negotiate effectively and identify up- and cross-selling opportunities;
• Full proficiency in English (C1 or above), Swedish is a plus.

We Offer:

• We prioritize flexible working arrangements in a hybrid set-up where you decide whether to regularly connect with colleagues in our downtown Stockholm office near T-Centralen, work from the comfort of your home, or even work abroad from anywhere in the world for up to two months each year.
• We offer a top-of-the-market compensation package, including an above-average base salary and an attractive bonus scheme.
• Our pension plan and accident insurance provide security for your future and overall well-being.
• Take advantage of 30 vacation days.
• A structured and interactive onboarding process ensures a smooth start, with a dedicated team member to guide and support you throughout your first weeks.
• Enjoy our Friskvårdsbidrag (Wellness Allowance), a tax-free benefit you can use for gym memberships, sports, and other wellness activities to support your health and well-being.
• We’re committed to your professional growth, offering a personalized development plan supported by an annual training budget and subsidized language courses.

Apply now! 

You don't need to tick every box to apply. If you are passionate about digital marketing, send us your CV, and we'll review it.