The Opportunity:

We are seeking a Real Estate Associate Project Manager to help the Real Estate team optimize coworking, on-demand and direct office services globally.  This is a critical role within our global Real Estate team.  The Real Estate Associate Project Manager will be responsible for all coworking initiatives in Europe and Asia.  This includes small real estate project management and real estate administration in a dynamic environment.  The role reports to the Vice President, Global Real Estate.

Responsibilities:

• Manage Coworking access  for EMEA, APAC as well as backup for AMER and LATAM coworking support to ensure our employees utilizing coworking spaces are fully supported 
• Coordinate EMEA and APAC Coworking floorplans and services with Design & Construction and Office Operations on small projects
• Complete Weekly Capacity Updates of all Coworking locations where applicable 
• Coordinate with Accounts Payable to update Credit Card information for Coworking and assist with Invoicing Issues
• Maintain our Datadog Coworking Members summary, tracking all activity including adding/deleting members, expanding/reducing capacity, adding/deleting locations, pay on demand members, rents, etc.
• Own Global Real Estate Coworking vendor onboarding and Purchase Order creation
• Monitor and report usage of all Coworking locations in EMEA and APAC
• Analyze Pay on Demand monthly reporting and make recommendations from that data to maximize efficiency, manage costs, etc.
• Visit locations as required for site evaluations, location inspections, meet with teams, and to address issues
• Ensure coworking offices are serviced per the terms of the lease Update all Real Estate Vendor, Landlord Contact Lists and Quarterly Review Materials
• Drive innovation and continuous improvement by bringing ideas forward to help differentiate the Datadog Real Estate team through efficiency and scalability to operate as, and deliver “best in class” results

Your experience and qualifications:

• Minimum of a Degree in Business, Finance, Real Estate or Law 
• Minimum of 2 years experience in real estate, preferably in a fast-growing, international organization
• Minimum of 2 years financial and/or analytical experience with excellent spreadsheet skills
• Ability to analyze an issue, and/or data and develop a data driven solution
• Outstanding people, communication, and problem-solving skills
• Proven track record of working independently while effectively applying departmental standard operating procedures (SOPs) and guidelines to achieve success.
• Verbal and written fluency in English required, and French preferred

THE ROLE

Act as the main client liaison between clients and Sotheby’s specialists for all types of valuations. Involves the management and the production of multi-departmental valuations, for sale consignments and manage any resulting sale process through to completion, working particularly closely with key revenue generating departments, business getters, specialists and regional offices in the areas of greatest growth.

RESPONSIBLITIES

• Oversee the entire valuation process: carry out pre-valuation visits, to assess the contents of properties, calculate fees, organize the correct team of specialists and valuers for client visits, write briefs, proofing and act as quality check before documents are sent to the client.
• Visiting clients in order to prepare draft and formal valuations for sale, insurance, tax and estate purposes.
• Preparing this work in the form of accurate and detailed cataloguing in a timely and efficient manner and to the highest technical standards.
• Maintaining the highest standards of integrity and trustworthiness and maintaining complete client confidentiality at all times.
• Liaising with the Expert Departments within Sotheby’s in order that valuations are produced to the highest standards of description and accuracy.
• Direct, manage and oversee the resulting multi-departmental consignments: supervise the labelling and shipment of property, liaise with specialists regarding sale dates, estimates, reserves, maintain all correspondence with clients and ensure correct payment is made.
• Act as the ‘glue’ holding together every aspect of the consignment pre- and post-sale process to ensure that all commitments and deadlines are met (both client and internal).
• Direct and manage the consignment team throughout the proposal and pitch process in conjunction with senior business generators and/or the relationship manager.
• Review the commercial potential and sale opportunities of each valuation, discussing the best approach to take with the Department Head of Valuation & Collections, whether the valuation should be carried out or not and the approach to charges.
• Possess detailed knowledge of the correct principles to Sotheby’s valuations.
• Work with Proposals team and specialists to generate proposals for potential property for sale.
• Act as the main contact for nominated departments or regions, overseeing their valuation processes, and act as the point of contact for their valuations.
• Deal with general enquiries and respond accordingly.
• Prepare summary reports and action points at the start, throughout and on completion of a valuation, identifying opportunities for sale and client relationship development and seeing through to successful sale consignments.
• Agreeing terms for sale with business managers and relevant departments.
• Pro-actively build the valuation work carried out through the maintenance and development of private, professional and institutional relationships.
• Hold line manager responsibilities for (training, mentoring, review and goal setting etc.)
• Other projects as assigned by Department Head of Valuations & Collections.

Summary

The role involves every aspect of Sotheby’s notably their clients and their works of art, sales, purchases and all the valuation services. It requires a combination of great attention to detail and exceptional client skills with highly developed commercial awareness and the ability to work as part of a team.

IDEAL EXPERIENCE & COMPETENCIES

• Auctioneer degree and art education skills
• At minimum 2 years of experience as generalist
• Excellent communication, interpersonal and organisational skills
• Great client skills
• Fluency in English and an additional foreign language is a plus
• High sense of confidentiality
• Excellent communication, interpersonal and organisational skills
• Numerical, analytical and detail skills
• High computer literacy
• Flexible approach to working hours and being prepared to travel extensively in France and Europe as and when required
• Able to work under pressure, keeping to tight deadlines
• Be self-motivated and able to works effectively alone using own initiative
• All-round knowledge of the arts
• Team player
• Highly motivated
• Outgoing
• Flexible and reliable