Executive Marketing & Operations Coordinator

Remote, LATAM | U.S. Hours – PST

Position Type: Full-Time, Remote
Location: Colombia, Mexico, Brazil, Costa Rica, Jamaica
Working Hours: U.S. Business Hours – PST Required

About the Role

At Pavago, one of our clients is hiring an Executive Marketing & Operations Coordinator to support day-to-day execution across marketing, executive operations, content, CRM management, and administrative workflows.

This is a hands-on, execution-focused role for someone who is highly organized, comfortable managing multiple priorities, and confident working across marketing and operational systems.

You’ll work closely with leadership to keep:

• Marketing initiatives moving
• Social media content organized and published
• GoHighLevel workflows running
• Leads and follow-ups tracked
• Executive priorities coordinated
• Internal systems and documentation organized

If you enjoy combining executive support, marketing coordination, CRM management, and operations, this role is a strong fit.

What You’ll Own

Executive & Operational Support

• Manage calendars, scheduling, and day-to-day executive coordination
• Track projects, deadlines, tasks, and follow-ups
• Maintain organized operational trackers and documentation
• Manage inbox organization and prioritize important communication
• Coordinate across teams and stakeholders to keep projects moving
• Ensure important tasks and follow-ups do not fall through the cracks

Social Media & Marketing Execution

Create, schedule, and publish content across:

• LinkedIn
• Facebook
• Instagram
• Online communities

You’ll also:

• Manage comments, DMs, and community interactions
• Monitor engagement and audience activity
• Track basic social media performance metrics
• Maintain consistent content schedules
• Support marketing campaigns, launches, and promotional initiatives

GoHighLevel CRM & Email Marketing

• Build and manage workflows inside GoHighLevel
• Set up and maintain:
• Email campaigns
• Follow-up sequences
• Outreach workflows
• Lead nurturing automations
• Maintain clean and accurate CRM records
• Update pipeline stages and lead information
• Track follow-ups and ensure leads receive timely communication
• Troubleshoot basic CRM and workflow issues

Content & Creative Support

• Edit short-form video content for social and marketing channels
• Create branded graphics and marketing assets
• Work with tools such as:
• Canva
• Veed
• OpusClips
• Similar content-editing platforms
• Ensure content remains consistent with brand messaging and visual standards
• Organize digital assets and content libraries

Program & Community Coordination

• Organize digital program and participant materials
• Support participant onboarding and communication
• Track member or participant progress
• Maintain organized program records
• Respond to routine participant questions and coordinate follow-ups
• Keep resources accurate, accessible, and up to date

Research & Lead Generation Support

• Research Ideal Client Profiles (ICPs)
• Build prospect and lead lists
• Organize research into structured spreadsheets and CRM records
• Support lead-generation and outreach initiatives
• Maintain accurate prospect information and campaign tracking

Website & Platform Support

• Assist with minor website and landing-page updates
• Support advertising campaign setup
• Help coordinate platform and account-related tasks
• Troubleshoot basic system issues and escalate technical problems when necessary

Required Experience & Skills

• Previous experience in:
• Executive Assistance
• Marketing Coordination
• Operations Support
• Digital Support
• Similar execution-focused roles
• Hands-on experience with GoHighLevel CRM
• Strong written and verbal English communication skills
• Proficiency with:
• Google Docs
• Google Sheets
• Google Drive
• Google Calendar
• Experience managing LinkedIn, Facebook, and Instagram
• Experience using Canva
• Familiarity with video-editing tools such as Veed, OpusClips, or similar platforms
• Strong organizational and multitasking skills
• Excellent attention to detail and follow-through
• Ability to work independently in a remote environment
• Reliable internet connection and professional remote-work setup
• Ability to work U.S. PST business hours

Nice to Have

• Experience supporting founders, coaches, consultants, or entrepreneurial businesses
• Startup or fast-growth company experience
• Exposure to lead generation and prospect research
• Experience with email outreach and nurture campaigns
• Familiarity with campaign tracking and reporting
• Experience supporting online communities, programs, or memberships

What Makes You a Strong Fit

You:

• Are highly organized and execution-focused
• Take ownership of tasks from start to finish
• Communicate clearly and professionally
• Enjoy creating structure across multiple workflows
• Can balance marketing, administrative, and operational responsibilities
• Are comfortable switching between different priorities throughout the day
• Follow up consistently without needing constant reminders
• Enjoy supporting entrepreneurial leadership in a fast-moving environment

What a Typical Day Looks Like

Your day may include:

• Managing calendars and executive priorities
• Updating project and operational trackers
• Scheduling and publishing social media content
• Responding to DMs, comments, and community messages
• Building or updating GoHighLevel workflows
• Supporting email campaigns and follow-ups
• Updating CRM records and pipeline activity
• Editing short-form videos and creating Canva assets
• Researching prospects and building ICP lists
• Organizing files, content, and program materials
• Coordinating communication across teams and stakeholders

In short: you keep marketing, executive operations, communication, and internal systems organized and moving forward.

Key Metrics for Success

• Consistent and timely content execution
• Clean and accurate CRM records
• Reliable GoHighLevel workflows and email campaigns
• Timely lead and participant follow-ups
• Strong responsiveness across communication channels
• Organized and accessible digital assets
• Accurate project and operational tracking
• Leadership confidence in execution and follow-through

Why This Role Stands Out

• Work directly with entrepreneurial leadership
• Blend of marketing, operations, CRM, and executive support
• High ownership over day-to-day execution
• Exposure to modern marketing automation tools
• Opportunity to improve workflows and internal systems
• Fully remote environment
• Clear expectations and structured responsibilities
• Opportunity to grow into Marketing Operations, Executive Operations, or Business Operations roles

Interview Process

1. Initial Screening
2. Video Interview
3. Task / Scenario-Based Assessment
4. Final Interview
5. Offer

Apply Now

If you:

• Have experience across marketing, operations, or executive support
• Are comfortable working hands-on inside GoHighLevel
• Enjoy social media and content execution
• Are highly organized and dependable
• Can manage multiple priorities without losing attention to detail
• Are available to work U.S. PST hours

We’d love to hear from you.

Important: Spark Hire Video Interview

As part of our application process, qualified candidates will be invited to complete a one-way video interview through Spark Hire.

This is your opportunity to introduce yourself and highlight your experience with GoHighLevel, marketing coordination, executive support, social media, content creation, CRM management, and operational execution.

Please complete your Spark Hire interview promptly after receiving the invitation. Candidates who do not complete the video interview may not move forward in the hiring process.

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