Agency

Department

What We Want

The successful candidate will be highly organized, detail-oriented, discreet, and comfortable supporting sensitive work involving donor information, anatomical specimens, academic programs, compliance partners, and university leadership. Comparable higher-education roles emphasize confidentiality, registry/database management, anatomical material tracking, donor or program records, communication with internal and external stakeholders, and final disposition documentation.

What You Need to Know

Salary Range: Commensurate (Based on selected hire’s qualifications)

Cover Letter & Resume: A cover letter and resume are strongly recommended.

Qualifications

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience.

• Five years of related experience.

Preferred Qualifications

• Experience in a medical school, health sciences program, Willed Body Program, anatomical gift program, anatomy laboratory, research compliance office, or academic compliance environment.

• Experience maintaining registry, inventory, donor, specimen, case-management, or final disposition records.

• Experience coordinating committees, inspections, annual reporting, audits, or compliance documentation.

• Familiarity with anatomical donation processes, Electronic Death Record Systems, educational embalming, or final disposition tracking.

Knowledge, Skills, and Abilities

• Ability to effectively communicate both orally and in writing.

• Ability to positively and professionally interact with clients and staff.

• Excellent communication and presentation skills.

• Strong interpersonal and organizational skills.

• Working knowledge of office software.

• Knowledge of Higher Education.

Essential Duties/Tasks

Program Administration and Regulatory Compliance

• Manages intake, tracking, and administrative review of requests involving the acquisition, use, transfer, storage, and disposition of anatomical specimens.

• Routes requests for review and maintains oversight of approval workflows and associated documentation.

• Maintains the Anatomical Specimen Registry and associated records, including approvals, conditions, annual reports, inspection reports, inventory records, and disposition documentation.

• Ensures program records are complete, accurate, and maintained in accordance with university, state, and regulatory requirements.

• Supports audit readiness and compliance monitoring activities.

Program Coordination and Committee Support

• Coordinates activities of the Institutional Anatomical Oversight Committee and related working groups.

• Prepares meeting agendas, minutes, action items, reports, and supporting materials.

• Tracks committee recommendations, approvals, corrective actions, and follow-up activities.

• Coordinates periodic facility inspections and maintains documentation related to inspection findings and corrective action plans.

• Assists with implementation of SAP requirements and university-wide oversight processes.

Communication, Reporting, and Process Improvement

• Serves as an administrative liaison among colleges, programs, facilities, committee members, and university administrative offices.

• Develops reports, templates, checklists, guidance documents, and other administrative resources.

• Supports process evaluation and continuous improvement initiatives to enhance efficiency, transparency, and compliance.

• Assists with stakeholder communications and program outreach activities.

Who We Are

The Office of the Provost at Texas A&M University serves as the academic heart of our premier land-grant institution, dedicated to driving excellence in education, research, and institutional integrity. As part of a vital new initiative the Anatomical Oversight Program brings together collaborative leadership across the Colleges of Medicine, Dentistry, Public Health, and Research. We are building a dedicated team committed to upholding the highest standards of compliance, tracking, and ethical stewardship. If you are passionate about fostering cross-departmental excellence and serving a university community that transforms lives across Texas and beyond, we invite you to grow your career with us.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.   

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 

• 12-15 days of annual paid holidays   

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month  

• Automatic enrollment in the Teacher Retirement System of Texas 

• Health and Wellness: Free exercise programs and release time  

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more   

• Educational release time and tuition assistance for completing a degree while a Texas A&M employee  

• Living Well, a program at Texas A&M that has been built by employees, for employees 

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experience.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.