About this Program Administrator role at University of Chicago
Department
PSD Data Science: AI Research Staff
About the Department
Job Summary
The Program Administrator will report to the Director of the AI + Science Research Initiative to support postdoctoral scholars to ensure broad institutional support and coordinated resources for the program. The Program Administrator will manage faculty committees, program and event development, and reporting activities. Familiarity with postdoctoral scholar programs, university research structures and requirements, career mentorship in academia is preferable, as well as a background in academic research. This at-will position is wholly or partially funded by contractual grant funding which is renewed under provisions set.
Responsibilities
Collaborate with the Director of AI + Science and faculty leadership to develop, implement, and evaluate programmatic activities, timelines, deliverables, operational frameworks, and performance metrics to achieve grant objectives.
Coordinate and support faculty engagement and committee activities, including the Executive Committee and the Mentoring & Advising Committee, by preparing agendas, facilitating communications, tracking fellow progress, compiling reports, and implementing committee decisions.
Plan, coordinate, and oversee program events and activities, including weekly postdoctoral meetings, seminar series, summer schools, retreats, hackathons, and community engagement initiatives.
Serve as the primary liaison for Postdoctoral Fellows, coordinating support and resources across university offices (Dean’s Offices, Office of International Affairs, Human Resources) and assisting fellows with programmatic planning and professional development activities.
Collaborate with the Data Science Institute and other campus partners to develop and implement synergistic research and training initiatives.
Serve as the primary point of contact with Schmidt Sciences regarding program approvals, reporting, and programming activities.
Communicate program updates, outcomes, and key information to internal and external stakeholders.
Perform administrative and operational functions, including procurement, reimbursements, invoice processing, meeting logistics, catering, and other related duties as assigned.
Uses moderate/solid understanding and experience to administer the delivery of services to program participants and/or beneficiaries.
Has moderate/high levels of interactions with faculty, researchers and staff for committee work or information.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Certifications:
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Preferred Qualifications
Technical Skills or Knowledge:
Knowledge of higher education and/or nonprofit organizations.
Preferred Competencies
Work independently, while also demonstrating the ability to work collaboratively with various stakeholders.
Attention to detail and commitment to excellence.
Demonstrated success working with diverse communities.
Excellent written and oral communication, including emails, written reports, and slide presentations.
Handle multiple projects and deadlines while maintaining a high level of work quality.
Excellent organizational and leadership skills.
Experience managing large, complex projects
Demonstrated ability to solve complex problems, independently troubleshoot, and deliver results in fast-paced, ambiguous environments.
Demonstrated success in research, scientific and/or academic program support.
Application Documents
Resume/CV (required)
Cover Letter (required)
References (preferred)
The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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