Remote Raven is hiring on behalf of a specialist US law firm that has spent 27 years perfecting a narrow craft: forming and maintaining corporate entities at scale. The firm manages tens of thousands of corporations and LLCs and its edge is precision at volume — proprietary technology, disciplined process, and a paralegal team that treats every filing like it matters.

The Corporate Filings Paralegal owns the day-to-day preparation and submission of Secretary of State filings across multiple US states. This is high-volume, detail-heavy work with real deadline pressure at the end and beginning of each month. In the beginning, the role is clerical at scale — thousands of filings per month processed through the firm's proprietary system, with an accuracy standard that leaves no room for guesswork.

You will work 100% remotely on a full US Pacific-time shift starting at 2:00 PM PST (approximately 6:00 AM Philippine Time), Monday through Friday, and report to a supervising attorney based in the US.

Key Responsibilities

Secretary of State Filings

• Prepare and submit corporate filings including entity formations (Articles of Incorporation, Articles of Organization), amendments, statements of information, annual reports, foreign qualifications, and dissolutions.
• Accurately enter and process filing data through the firm's proprietary filing system.
• Review and verify each filing for completeness, accuracy, and compliance with state-specific requirements before submission.

Data & Records Management

• Maintain organized, audit-ready records of every filing and its confirmation.
• Track filing statuses in the proprietary portal and confirm receipt from each Secretary of State.
• Flag rejections, deficiencies, and state-specific quirks to the supervising attorney with a clear description of the issue.

Peak-Cycle Operations

• Handle heavy filing volume during the end and beginning of each month, when annual reports and statements of information cluster.
• Prioritize the queue against state-specific deadlines to prevent late filings and associated penalties.

Communication & Coordination

• Communicate promptly with internal attorneys, senior paralegals, and operations staff.
• Provide clear end-of-day status updates on queue progress, especially during peak weeks.

Administrative Support

• Assist with clerical and administrative tasks that support the corporate filings function as needed.

Requirements

• Minimum 3 years of paralegal experience.
• Familiarity with Secretary of State filings and standard corporate entity documentation.
• Demonstrated ability to handle high-volume, detail-heavy work over sustained periods without accuracy slippage.
• Comfortable with technology and able to learn proprietary software quickly.
• Strong written and verbal English communication.
• Ability to work independently with minimal supervision, on a full US Pacific-time shift starting at 2:00 PM PST (approximately 6:00 AM Philippine Time), Monday through Friday.
• Reliable, quiet workspace and stable high-speed internet suited to full-time remote work.

Preferred Qualifications

• Experience in corporate law, a corporate services company, or a law firm environment.
• Direct familiarity with California Secretary of State filings and Statements of Information.
• Familiarity with state filing procedures, timelines, and periodic compliance calendars.
• Prior work supporting US-based attorneys or clients in a remote setting.

Tools & Software

• Proprietary filing / entity management system (training provided)
• Secretary of State online portals across multiple US states
• Microsoft Office (Word, Excel, Outlook)
• Microsoft Teams and OneDrive
• Adobe Acrobat / PDF handling

What Makes You a Great Fit

• You genuinely enjoy detail work and find satisfaction in a clean, fully-processed queue.
• You verify before you submit — reflexively.
• You work well independently across a full US shift and keep your supervisor visible into your day.
• You take correction as information and build a check to prevent recurrence.
• You handle confidential corporate records with the discretion the work demands.

Benefits

What We Offer

• Up to $8/hour
• 100% remote work
• Full-time role

We Hire for the Long Haul

We hire for the long haul, so a steady track record of staying and growing always moves you up our list.

To apply:

Ensure your LinkedIn profile and resume are up-to-date and comprehensive (submit a comprehensive resume in English, PDF format), and complete the assessment in this link: Aptive Test

By applying, you consent to being contacted via the contact information provided in your application for recruitment purposes only.

Because of the volume of applications we receive, we're only able to follow up directly with candidates whose experience closely matches this role. If you don't hear from us within 10 days, please know we genuinely appreciate your interest—and we'd welcome your application to future openings that may be a stronger fit. Thank you for considering Remote Raven, and all the best in your search.

A note on scheduling: initial interviews run in US Mountain Standard Time (MST) within a 3:00 AM – 1:00 PM MST window. We know that takes flexibility around the time difference, and we genuinely appreciate it.