About the Role

We're looking for a highly organized, proactive, and detail-oriented Executive Assistant to support the Executive Leadership Team. In this role, you'll manage day-to-day operations for approximately 8 executives, including scheduling, travel, and expenses, while also providing backup support to the CEO's office.

This role is ideal for someone who enjoys executive support as a long-term career path and takes pride in being a trusted partner to senior leaders. Success in this role requires strong judgment, adaptability, and the ability to confidently manage competing priorities in a fast-paced environment.

What You'll Do

• Manage complex calendars across multiple time zones
• Coordinate internal and external meetings, ensuring alignment across stakeholders
• Plan and execute domestic and international travel end-to-end
• Prepare and track expense reports in partnership with Finance
• Provide backup support for the CEO's office during peak periods
• Support executive meetings, off-sites, and team events
• Draft professional communication (email, Slack) and handle sensitive information with discretion
• Adapt your support style to meet the preferences and working styles of different executives
• Exercise judgment and make recommendations when priorities compete or information is incomplete
• Identify and improve processes to make executive support more efficient

What You Bring

• 7+ years of experience in executive or administrative support
• Experience supporting multiple senior stakeholders simultaneously in a fast-paced environment
• Strong organizational skills and exceptional attention to detail
• Ability to prioritize and manage competing demands with minimal oversight
• Excellent written and verbal communication skills
• Experience with tools such as Outlook and expense management systems (e.g., Concur)
• Strong judgment and discretion when handling confidential information
• Ability to adapt to different executive working styles and preferences
• Comfort operating in situations where priorities may shift and information may be incomplete
• Flexibility to support occasional urgent travel or executive-related matters outside of standard business hours
• A proactive mindset—you don't wait to be asked
• Interest in building a long-term career within executive support, executive operations, or administration

What Success Looks Like

• Quickly build trust with executives and manage their day-to-day operations independently
• Anticipate conflicts, identify risks, and solve problems before they escalate
• Deliver high-quality, accurate work with minimal oversight
• Become a trusted partner who understands executive preferences and adapts support styles to maximize executive effectiveness
• Contribute to improving and scaling executive support processes as the organization grows

Why Join Us

This is a high-impact role where you'll work closely with senior leaders across multiple regions and play a key role in keeping executive operations running smoothly. For professionals who enjoy executive support and operational excellence, this role offers the opportunity to deepen their expertise, build trusted executive partnerships, and make a meaningful impact in a global organization.

You'll be part of a fast-paced, collaborative, and global environment with strong exposure to executive-level decision-making. 

For this role, the estimated annual base salary range is between  ₡ 14,360,800.00 - ₡ 18,846,200.00. In addition to base salary, our compensation package may include bonuses, commissions for eligible sales roles, and a comprehensive benefits package. The actual base salary will vary based on factors including individual qualifications and market data, as objectively assessed during the interview process. 

Benefits

• Market Leading Compensation Package
• Wellness Programs to Support Health and Wellbeing
• Working with the latest tools and technologies in a fast-paced environment
• Remote Work Flexibility
• Comprehensive Employee Insurance Coverage: Medical, Dental, Vision, Life Insurance
• Annual Time Off in accordance with applicable legislative requirements
• Global Connected Culture: Hubs in Romania, UK, US, Canada
• Dynamic Work Culture: Thrive in our innovative and multicultural environment
• Grow with Us: Continuous development opportunities