About this Executive Assistant role at Cirquedusoleil
Cirquedusoleil · Hybrid · London
***Le poste étant basé en Angleterre, la description de poste est disponible uniquement en anglais.***
***As this position in based in England, the job description is available in English only.***
***As this position in based in England, the job description is available in English only.***
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Executive Assistant
Hybrid work model – 4 days/week in the office
Full-Time Position
We were born from an eclectic troop of performers. Come live the experience of being yourself every day to create the extraordinary.
OUR MISSION
Since 1984, Cirque du Soleil Entertainment Group has been focusing on ever more creative and magical work in order to constantly push the limits of the imagination and surprise spectators! Innovation and creativity are at the heart of our shows and will continue to transcend our upcoming productions around the world.
Today, we have a place for those who have a marked taste for thinking up exceptional products, for ensuring the smooth running of operations, for putting their ingenuity at the service of their team, in addition to contributing to enhancing their expertise and develop practices unique to Cirque du Soleil!
So don't wait any longer and join the Cirque adventure! You will meet ambitious people and people passionate about the world of entertainment!
YOUR MISSION
Location: London
Reports to: Chief Marketing Officer and Chief Product & Technology Officer
Role Summary
We are seeking a highly experienced and proactive Executive Assistant to support our Chief Marketing Officer and Chief Product and Technology Officer.
This is a pivotal role providing high-level executive support to two members of our Executive Committee. The successful candidate will act as a trusted partner to the CMO and CTO, enabling them to operate effectively across complex priorities, international teams, stakeholders and multiple time zones.
This role requires sound judgment, discretion, exceptional organizational skills, operational rigor, and the ability to operate seamlessly in a fast-paced, international, and evolving environment.
Key Responsibilities
1. Executive Support to London-based Executives
- Provide comprehensive executive support to the CMO and CTO, including complex calendar and travel management across multiple time zones.
- Coordinate internal and external meetings, Board interactions, and key stakeholder engagements.
- Prepare and review correspondence, briefing materials, presentations and meeting documentation.
- Act as a trusted gatekeeper and facilitator, ensuring optimal use of the CMO and CTO’s time.
- Anticipate needs, manage competing priorities, and ensure seamless day-to-day support.
- Liaise with Executive Committee members, their respective EAs and teams globally.
- Coordinate meeting agendas, materials and follow-ups, ensuring actions and deadlines are tracked appropriately.
- Support the CMO and CTO in managing key internal and external relationships with professionalism and discretion.
2. Operational & Administrative Coordination
- Coordinate logistics for leadership meetings, business travel, off-sites and events involving the CMO and CTO.
- Support the preparation and coordination of Executive Committee and Board-related activities as required.
- Manage expenses, purchase orders and other administrative processes with discipline and accuracy.
- Maintain confidentiality across sensitive business, organizational and people-related matters.
- Support cross-functional coordination across global Marketing and Technology teams.
- Ensure compliance with company policies and local administrative requirements.
Profile, experience, Skills
- Minimum 10+ years of experience supporting C-suite executives.
- Proven experience supporting multiple senior executives simultaneously.
- Experience working with CMO, CTO or other Executive Committee-level leaders is a strong asset.
- Experience in international, matrixed or fast-paced environments preferred.
- Exceptional organizational and prioritization skills, with the ability to manage multiple competing priorities.
- Strong judgment, discretion, and professionalism.
- Ability to anticipate needs and act proactively.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build trusted relationships across different levels, functions and geographies.
- Comfortable working across multiple time zones and within an evolving global organization.
- Experience supporting senior leaders within luxury fashion, luxury retail, or other premium consumer brands would be a strong asset.
To keep pace with the creation, production and distribution of our products, our employer proposal is unique.
HERE IS AN OVERVIEW
- A collaborative work environment with an in-office presence of four days per week, designed to support teamwork, learning and delivery: with flexibility in how we organize our work.
- A culture focused on the development of fair practices and unifying events
- Professional growth focused on high quality projects to propel your career
- A group insurance program, RRSPs and other benefits that we will be happy to present to you
- Personalized support adapted to your professional ambitions: training program, regular check-ins, inter-team contribution.
Cirque du Soleil Entertainment Group is committed to creating and maintaining an accessible and inclusive workplace. Proud ambassador of equality in employment, Cirque du Soleil Entertainment Group is committed to eliminating discrimination based on age, skin color, origins, religion, sex, gender, sexual orientation and any other characteristic. Neutral and inclusive writing is now preferred for all new job postings.
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