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Position Objective

(the purpose of role in current business/market scenario)

The Accounts Executive will be responsible for handling employee reimbursements, credit card operations, vendor invoice accounting, and payment processing in line with accounting policies, internal controls, and statutory requirements. He / She will also support reconciliations, reporting, and analysis to ensure financial accuracy and risk minimization.

Responsibilities (KRAs / deliverables / job expectations)

Employee Claims & Expense Management

• Verify employee reimbursement claims through SAP Concur with supporting documents, ensure compliance with company policies, and flag deviations wherever identified.
• Process accounting entries and prepare payment batches for employee reimbursements.
• Handle end to end employee credit card operations, including transaction validation, accounting, periodic reconciliations, and timely follow-up on pending submissions and clarifications
• Track and reconcile forex expenses submitted by employees and ensure accurate accounting.
• Create and monitor employee expense provisions and ensure timely reversal/adjustments.
• Ensure timely closure of employee claims within defined TAT and retain supporting documentation.
• Verify GST compliance in employee reimbursement claims and account for eligible Input Tax Credit (ITC).

Invoice Processing & Accounting

• Process and account vendor invoices including fixed asset invoices with adequate validation and approvals.
• Account for forex purchases and encashment transactions.
• Prepare and post provisions and ensure accurate expense recognition as per accounting requirements.

Payments & Disbursement Management

• Process vendor payments and employee reimbursements in a timely manner.
• Prepare and account bank payment entries.
• Handle end to end payment cycles including verification, approvals, and control checks.

Reconciliations, Reporting & Controls

• Perform Loans & Advances (L&A) reconciliation, including ageing and balance validation, and ensure timely reporting.
• Conduct periodic reconciliations to ensure accuracy and completeness of financial records.
• Prepare TAT (Turnaround Time) reports, maintain trackers for invoices, payments, advances, and reconciliations, and monitor process efficiency.

Other Activities

• Assist in month end and year end book closure activities.
• Support audit requirements by providing necessary data, documentation, and maintaining proper audit trails.
• Support ad-hoc reporting and analysis as required.
• Act as a backup for other activities related to other finance function.

Process Improvement Initiatives

• Participate actively in process improvement initiatives.
• Support automation initiatives and ERP improvements.
• Ensure continuous improvement in turnaround time and accuracy.

Critical Success factors (critical / high impact aspects of role)

• Strong understanding of accounting principles and Accounts Payable processes to ensure accurate transaction processing and financial reporting.
• High attention to detail and accuracy to identify errors in claims, invoices, and reconciliations, ensuring financial records remain accurate and reliable
• Ability to manage multiple tasks and meet timelines to ensure timely completion of reimbursements, payments, and reconciliations.
• Proactive approach, ownership mindset and process driven to ensure adherence to company policies, approval workflows, and internal controls.
• Effective communication and stakeholder coordination to collaborate with stakeholders and customers.

Academic qualification

• B.com / M.com / Pursuing CA or CMA with 3-4 years of experience in Accounts and with good knowledge of accounting concepts.

Experience (exposure)

• 3-4 years of experience in corporate accounting & Employee reimbursement.
• Experience in ERP systems and expense management tools (SAP Concur preferred)

Functional Competencies

• Possess good knowledge on MS Office, (MS excel in particular)
• Experienced in Accounts payable processes and expense accounting.
• Working knowledge of GST compliance and Input Tax Credit (ITC) validation
• Knowledge of accounting principles, accounting standards, direct and indirect taxes

Competencies (fundamental skills and attitudes)

• Good verbal & written communication skills.
• Ability to adapt to the growing organization needs
• Focused on quality of work
• Ability to handle confidential information
• Adheres to ethical standards

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

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