Own the corporate accounting function and complete timely, accurate month-end and year-end financial closes.

Architect and oversee the end-to-end procurement process, from vendor onboarding and purchase order (PO) management to the accurate and timely processing of accounts payable.

Lead the implementation of a scalable financial infrastructure (ERP/Procurement tools) built on robust systems and processes.

Prepare comprehensive financial statements, manage accounting data feeding business insights, and assist in preparing board decks and investor reporting materials.

Collaborate with FP&A to conduct variance analysis, understand spend velocity, and prepare quarterly and annual cash forecasts.

Lead grant and debt administration, ensuring adherence to compliance requirements, including reporting and the preparation of reimbursement requests for government or private funding.

Maintain the fixed asset register to track R&D capital expenditures.

Ensure GAAP compliance and audit readiness, and coordinate with external partners to manage federal, state, and local tax filings.

Oversee internal controls to mitigate financial risk and develop standard operating procedures for all accounting and procurement workflows.

Lead the preparation and documentation for Federal and State R&D tax credits; collaborate with engineering teams to capture qualifying activities and costs to maximize tax incentives.

Oversee multi-state sales and use tax compliance and manage exemption certificates for R&D-related purchases.

•    Previous experience in a role requiring strong organization and content skills, such as an agency account coordinator, communications or marketing coordinator, executive assistant, or internal communications
•    Strong content generation, writing, and editing skills
•    Demonstrated fluency with AI tools such as Claude or ChatGPT, and the ability to apply them to drafting, research, and process improvement. Comfort working in markdown documents and shared digital workspaces is required
•    Excellent organizational skills and attention to detail, with the ability to manage many concurrent commitments without loss of accuracy
•    Proficiency with Google Workspace, Slack, and a project management tool such as Asana
•    Sound judgment and discretion in handling confidential company information prior to public release
•    Ability to take direction, ask good questions, and execute independently once direction is set
•    Ability to work on-site in Kearny, NJ
•    Bachelor’s degree or equivalent experience

Preferred qualifications
•    Prior experience at a deep tech, energy, hardware, aerospace, or scientific organization, or at an early-stage startup
•    Comfort working on complex topics and with technical teams 
•    Experience in internal communications, employer branding, or recruitment marketing
•    Ability to build simple tools, automations, or AI agents; coding experience is a plus but is not required
•    Basic design, photo, or video editing skills (Figma, Canva, or Adobe Creative Cloud)
•    Experience with a content management system or intranet platform (Webflow, Notion, Confluence, SharePoint)
•    Event or conference coordination experience