About this Administrative Assistant role at Johnson & Johnson
At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com.
As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.
Job Function:
Business SupportJob Sub Function:
Administration & SecretarialJob Category:
Business Enablement/SupportAll Job Posting Locations:
Panama, Panamá, PanamaJob Description:
Established support individual contributor that executes tasks that are typically routine, with some deviation from standard practice. Provides support for internal teams in the Administration & Secretarial area. Follows administrative processes to ensure accuracy, timeliness, and quality of deliverables. Maintains high standards of professionalism, efficiency, personal communication, discretion, and independent judgment.
Key Activities
- Agenda management
- General system requests
- Travel arrangements
- Expense report
- Internal meetings organization
Additional Duties & Responsibilities
- Completes tasks and follows administrative processes to ensure accuracy, timeliness, and quality of deliverables.
- Completes administrative support functions to facilitate executive's ability to effectively lead the organization.
- Helps draft communication with employees, management, external business contacts, and vendors in a courteous and professional manner.
- Records data and supports organization of presentation materials and other documentations in a variety of formats.
- Assists organization of meetings and scheduling, supporting coordination of venues, materials, and technology support.
- Demonstrates Johnson & Johnson's Leadership Imperatives and Credo.
Required Qualifications
- Proven experience in Administrative Assistant, Executive Assistant, Administrative Coordinator, or similar support roles.
- Experience managing complex calendars, travel arrangements, expense reports, and meeting coordination.
- Advanced proficiency in Microsoft Office Suite, including Outlook, Excel, and PowerPoint.
- Experience utilizing digital productivity tools, including Microsoft Copilot or similar technologies.
- Strong written and verbal communication skills.
- Professional proficiency in English and Spanish.
- Ability to handle confidential and sensitive information with discretion and integrity.
- Demonstrated ability to work independently, exercise sound judgment, and proactively anticipate business needs.
- Strong attention to detail and commitment to compliance, company policies, and ethical standards.
Required Skills:
Preferred Skills:
Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Process Oriented, Professional Ethics, Travel Planning, Typing