The Administrative Assistant provides administrative and operational support to the Senior Vice President of Marketing and the Senior Vice President of Market Access & Clinical Affairs. This role serves as a key partner to leadership teams by coordinating schedules, supporting meetings and events, managing department operations, and facilitating cross-functional collaboration.

The ideal candidate is highly organized, proactive, adaptable, and able to manage multiple priorities in a fast-paced environment. The role requires sound judgment, strong communication skills, attention to detail, and the ability to handle sensitive and confidential information with discretion

MAIN DUTIES/RESPONSIBILITIES

Executive and Team Support

• Manage complex calendars for executive leaders, including scheduling meetings, coordinating priorities, and resolving scheduling conflicts.
• Coordinate travel arrangements, including itineraries, logistics, and expense reporting.
• Prepare meeting materials, presentations, agendas, and other business documents as needed.
• Provide administrative support to leadership teams and department initiatives as needed.

Meeting, Event & Training Coordination

• Plan and coordinate meetings, leadership sessions, and team events.
• Manage meeting logistics, including venue arrangements, catering, virtual meeting platforms, attendee communications, and meeting materials.

Department Operations

• Process invoices, purchase requests, reimbursement requests, and expense reports in accordance with company policies.
• Maintain department files, records, distribution lists, and organizational documentation.

Administrative Excellence & Continuous Improvement

• Respond to requests for information and assist with department communications.
• Identify and implement process improvements that enhance efficiency, organization, and team effectiveness.
• Maintain confidentiality of sensitive business information.
• Support special projects and perform other duties as assigned. 

Qualifications

Educational Requirements:

• Associate degree or equivalent combination of education and experience.

Required Experience:

• 5+ years of progressively responsible administrative support experience.
• Experience supporting senior leaders and managing competing priorities.
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, PowerPoint, Excel, and Teams.
• Excellent organizational, planning, and time management skills.
• Strong written and verbal communication skills.
• Demonstrated ability to exercise discretion and maintain confidentiality.
• Ability to work independently and anticipate business needs in a fast-paced environment.

Preferred Experience:

• Experience with expense management, travel coordination, procurement, and contract workflows.

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