Job Description:

POSITION OVERVIEW:

Under general supervision, the Timekeeper is responsible for maintaining accurate daily records of contractor manpower and equipment at project sites. The role includes conducting regular site visits to verify attendance, monitor deployed resources, and prepare detailed daily and weekly reports using standard templates and Excel sheets. The position supports the supervision consultant team by ensuring that manpower and equipment data are properly collected, verified, and reported for management and client review.

SPECIFIC RESPONSIBILITIES:

• Conducts daily site visits to record and verify contractor manpower and equipment in operation as per the approved schedules.
• Maintains detailed daily logs of labor attendance and equipment utilization at each site.
• Prepares daily, weekly, and monthly manpower and equipment reports in Excel and other prescribed formats.
• Coordinates with site engineers, contractor representatives, and supervision staff to confirm daily records.
• Reviews and validates contractor-submitted time sheets and equipment logs to ensure accuracy.
• Identifies and reports discrepancies or shortfalls in manpower or equipment deployment to the supervision team.
• Maintains organized filing systems for attendance sheets, equipment records, and related documentation (both digital and hard copies).
• Prepares summary charts, graphs, and performance indicators showing trends in manpower and equipment utilization.
• Supports the supervision team in monitoring resource productivity and site progress based on verified data.
• Performs other related duties as required to assist project supervision and reporting activities.

KEY RELATIONSHIPS:

• Supervision Received: Site Engineer / Construction Manager / Project Controls Engineer
• Supervision Given: None
• Internal Contacts: Project supervision staff, administrative personnel, document controllers
• External Contacts: Contractor timekeepers, site supervisors, and equipment coordinators

EDUCATION/EXPERIENCE:

• High school diploma or equivalent required; additional training or diploma in administration, construction management, or related field is preferred.
• Typically 1–2 years of relevant experience in timekeeping, manpower tracking, or similar field within a construction or consultancy environment.

SKILLS/COMPETENCIES:

• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Strong numerical and analytical skills with attention to detail and accuracy.
• Good understanding of construction site activities and resource tracking procedures.
• Excellent organizational and time management abilities.
• Strong verbal and written communication skills.
• Ability to work efficiently in both office and site environments.
• Dedicated to maintaining accuracy, transparency, and timely reporting.

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