Overview of the Role

The Bookkeeping Assistant is responsible for executing accounts on payable processes and supporting Government compliance, ensuring accurate, timely, and compliant financial transactions. 

The role operates in a high-volume back-office environment, focusing on AP processing, transaction accuracy, and proper documentation, while supporting higher-level review and compliance activities. 

Main duties include:

AP Processing & Execution 

• Process supplier invoices with correct:  

• Account coding 

• VAT and withholding tax treatment 

• Ensure completeness and validity of supporting documentation 

• Record liabilities accurately in the accounting system 

Supplier Reconciliation 

• Prepare supplier reconciliations 

• Identify discrepancies between supplier statements and AP ledger 

• Follow up missing invoices or mismatches 

Payment Preparation 

• Prepare payment schedules and summaries 

• Ensure all payments are properly documented 

• Coordinate with Expert/Lead for review and approval 

AP Issue Handling 

• Resolve routine issues such as:  

• Missing documents 

• Invoice mismatches 

• Escalate complex issues (tax, disputes) to Expert 

• Ensure proper documentation of all issues 

Tax Computation Support 

• Assist in computation of:  

• VAT 

• Withholding Tax (EWT) 

• Ensure proper application of tax rates 

Report Preparation 

Prepare: 

• BIR Supplier reports 

• Withholding tax schedules 

• Supporting tax reports 

Documentation Compliance 

• Ensure completeness of:  

• Official Receipts (ORs) 

• Sales and purchase invoices 

• Maintain audit-ready documentation 

Bookkeeping & Reconciliations 

• Perform bank and AP-related reconciliations 

• Ensure accurate transaction coding 

• Maintain updated and complete records 

Month-End Support 

• Assist in AP closing activities 

• Ensure completeness of expense recording 

• Support preparation of schedules and reports 

Petty Cash Management 

• Act as custodian of petty cash fund, ensuring proper safekeeping and control 

• Process petty cash transactions including:  

• Disbursements for minor operational expenses 

• Reimbursement of approved expenses 

• Ensure all petty cash transactions are:  

• Supported with valid receipts/documents 

• Properly approved prior to disbursement 

Petty Cash Monitoring & Replenishment 

• Maintain petty cash logbook/register with complete transaction details 

• Monitor petty cash balances and ensure sufficient funds are available 

• Prepare petty cash replenishment summaries with complete supporting documents 

• Submit replenishment requests for review and approval 

Petty Cash Reconciliation 

• Perform periodic (weekly/month-end) petty cash reconciliation 

• Ensure:  

• Physical cash + receipts = recorded balance 

• No discrepancies or unsupported transactions 

• Investigate and resolve minor variances; escalate if needed 

Petty Cash Compliance & Controls 

• Ensure adherence to company petty cash policies and limits 

• Maintain organized, audit-ready petty cash documentation 

• Prevent misuse by ensuring proper authorization and documentation 

Requirements

• Bachelor’s degree in Accounting, Finance, or related field 

• 1–3 years bookkeeping experience 

• Experience in AP processing and tax support preferred 

• Knowledge of Philippine tax basics (BIR) 

• Work experience related to accounting and tax is an edge 

• Proficiency with computers and hands-on experience with MS Excel and accounting software, experience using Xero is preferred 

• Customer service 

• Good attention to details 

• Office administration and clerical work. 

• Good calculation skills in relation to Bank Reconciliation, Balancing & etc. 

Benefits

• Competitive salary and performance-based bonus opportunities
• 500K per incident HMO coverage + Dental & Optical benefits 
• 2-week paid Christmas vacation
• Referral bonuses
• Opportunities for professional development and career advancement
• Supportive and collaborative work environment

• Fixed Schedule of Mon-Fri from 7 AM to 4 PM