Position:                            Bookkeeper

Department:                      Emigrant Bank   

Employment Status:         Full-Time, In Office

Office Location:                New York, NY

Position Summary

The Bookkeeper provides comprehensive bookkeeping, accounting, and administrative support to the Executive Vice Chairman of Emigrant Bank and Co-Chairman of the Bank Board. This role is primarily responsible for maintaining accurate financial records, processing transactions, managing accounts payable activities, reconciling accounts, and supporting financial reporting, while also assisting with select executive and office administration responsibilities.

Key Responsibilities

Bookkeeping & Accounting

• Maintain accurate financial records and general ledger activity for assigned entities and accounts.
• Process accounts payable transactions, including vendor invoices, expense reimbursements, and check requests.
• Prepare and reconcile bank, credit card, and investment account statements.
• Track and categorize expenses, ensuring proper documentation and coding.
• Assist with monthly, quarterly, and annual financial reporting and account reconciliations.
• Maintain supporting schedules and records for budgets, cash flow tracking, and financial analysis.
• Coordinate with external accountants, auditors, tax professionals, and financial advisors as needed.
• Monitor outstanding invoices, payments, and account balances.
• Assist with payroll processing and related recordkeeping.
• Ensure financial records are maintained in accordance with established policies and procedures.

Administrative & Office Support

• Coordinate with senior officers of the Bank, external advisors, and professional service providers.
• Support communication and scheduling with clients, business associates, and not-for-profit organizations.
• Assist with onboarding administration, vacation tracking, and other personnel-related recordkeeping.
• Prepare correspondence, reports, spreadsheets, and presentations.
• Maintain organized electronic and physical filing systems.
• Manage incoming and outgoing mail and related documentation.
• Schedule meetings and coordinate calendars.
• Arrange travel accommodations, prepare itineraries, and process travel expense reports.
• Maintain and update contact databases and records.
• Perform special projects and other duties as assigned.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• 3+ years of bookkeeping, accounting, or financial administration experience.
• Strong understanding of accounts payable, account reconciliations, general ledger maintenance, and financial recordkeeping.
• Proficiency in Microsoft Excel, including formulas, spreadsheets, and financial reporting.
• Experience with accounting software and financial systems preferred.
• Exceptional attention to detail and accuracy.
• Strong organizational, time management, and problem-solving skills.
• Ability to handle confidential financial and business information with discretion.
• Excellent written and verbal communication skills.
• Dependable, professional, and able to manage multiple priorities in a fast-paced environment.